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Port Stanley News RSS Feed  News Central Elgin Regular Meeting Of Council On Monday, February 10th, 2020

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by Doug Harvey
Central Elgin Regular Meeting Of Council On Monday, February 10th, 2020

The Corporation of the Municipality of Central Elgin

Central Elgin Regular Meeting Of Council On Monday, February 10th, 2020

Roll Call - Councillor Crevits was absent.

Disclosure of Pecuniary Interest and the General Nature Thereof - Nothing Disclosed.

Central Elgin Presentation

Central Elgin staff gave a presentation on two new features on their website.

A new community engagement site called Let's Talk Central Elgin. This is an additional feature to the Central Elgin current website which allows for the community to get involved with projects happening throughout Central Elgin, and to keep informed/updated with the latest news! We want to hear your ideas and feedback on municipal issues and projects that are important to you!

Central Elgin invites you to join the conversation and share your thoughts by signing up to register to this site. Latest Projects Include:

  • Ward Boundary Review
  • Port Stanley Harbour Secondary Plan
  • Union Sanitary Sewer Environmental Assessment
  • Heritage Conservation District Study
  • Turvey Park Skate Park
  • Front Street Slope Stabilisation/Reconstruction
  • Southdale Line Reconstruction

A new text messaging App called Voyent Alert App When it comes to a crisis situation, it's crucial to communicate localized, relevant, and timely information to the public. Central Elgin is excited to provide our residence with another avenue to stay informed with announcements such as:

  • Snow removal
  • Garbage day change
  • Road closures
  • Street cleaning
  • Weather advisories (floods, fire, etc)

Voyent Alert goes beyond the traditional text based offering by displaying a personalized map, distance and direction from an incident, important safety information, addresses of the nearest shelters and more within each notification. Notifications provide users with relevant information, allowing residents to make better, more informed decisions.

Adoption of Minutes

Minutes from the Regular/Planning Meetings of Council dated Monday, January 13 and Monday, January 27, 2020 were adopted.

Delegations - No Delegations.

Correspondence (Action)

1. Over-application of winter maintenance chemicals
Correspondence was received from Lake Erie Region Source Protection Committee respecting "support for actions to address over-application of winter maintenance chemicals to protect sources of municipal drinking water".

At the October 3, 2019 Lake Erie Region Source Protection Committee (SPC) meeting, members discussed the ongoing issue of salt over-application and the increasing number of sodium and chloride Issue Contributing Areas (ICAs) across the Lake Erie Source Protection Region. Following the discussion, the committee directed Lake Erie Region staff to draft a report and recommendation(s) regarding the issue for presentation at the next SPC meeting.

This report has been written in collaboration with staff from the Grand River Conservation Authority (GRCA), City of Guelph, Region of Waterloo and Wellington Source Water Protection.

Recommended Actions to Address the Over-Application of Winter Maintenance Chemicals

To address the above concerns, the following recommendations are provided to the Lake Erie Region Source Protection Committee for consideration:

THAT the Province of Ontario explore ways to reduce the factors that contribute to excess application of winter maintenance chemicals on road ways and parking lots through a review of the liability framework in Ontario.

THAT the Province of Ontario work with municipalities to strengthen training programs for road agencies that apply winter maintenance chemicals on roads and sidewalks to reduce application rates without compromising road safety that would assist with mitigating risks to municipal drinking water systems.

THAT the Province of Ontario require property owners and contractors responsible for maintaining safe parking lots and sidewalks be trained and certified in the application of winter maintenance chemicals.

THAT the Province of Ontario change Prescribed Drinking Water Threats, "the application of road salt" and "the handling and storage of road salt" to "the application of winter maintenance chemicals" and "the handling and storage of winter maintenance chemicals", and define the term in the regulation.

THAT the Province of Ontario change the Table of Circumstances related to the application of winter maintenance chemicals to differentiate between application on roads, sidewalks and parking lots to reflect the different liability issues and the nature of winter maintenance conducted for each surface type.

AND THAT the Province of Ontario amend the Clean Water Act's Director's Technical Rules to enable municipalities to proactively protect their municipal drinking water supplies from the application and storage of winter maintenance chemicals.

Councillor Roberts asked if Central Elgin's water supply was affected by winter maintenance chemicals? Lloyd Perrin answered that Chlorides are not an issue in Central Elgin drinking water.

A Motion moved by Councillor Cook and seconded by Councillor Roberts that correspondence received from Martin Keller, Source Protection Program Manager, Lake Erie Source Protection Region respecting over-application of winter maintenance chemicals to protect sources of municipal drinking water be supported. Carried.

2. Alcohol & Gaming Commission of Ontario
Correspondence received from Wildflowers Farm, 42338 Fruit Ridge Line seeking a permanent liquor licence on their property.

In order to expand our business and what we can offer the community, Wildflowers Farm is applying for a permanent liquor licence. With the opening of our new barn in 2018, we currently apply for Special Occasion Permits for nearly every wedding and special event. This means a lot of time and effort spent on administrative work, rather than attention to guest experiences. With a fully booked 2020 wedding season, we are looking to streamline our processes and expand our business. Also, we are planning more agro tourism special events with other Elgin County businesses and farmers for 2020, including food and beverage vendors, health and wellness practitioners, and a wide variety of artisans.

A Motion moved by Councillor Fehr and seconded by Councillor Row that the Council of the Corporation of the Municipality of Central Elgin has no objections to a request received from Wildflowers Farm, 42338 Fruit Ridge Line, Central Elgin for a permanent liquor licence as per the attached application; And further that Council direct and authorize staff to support the application form required by the Alcohol and Gaming Commission of Ontario. Carried.

3. Alcohol & Gaming Commission of Ontario
Correspondence received from Royal Canadian Legion, Branch 410, Last Post, Port Stanley respecting "temporary liquor licences" for park property.

Please be advised we are applying again this year for Temporary Liquor Licences for the front park property of the Legion as we have done for the past 8 years. I have included a copy of the dates, times and areas being applied to our AGO application. As we require Council approval for the above we will need a written approval from you to send to the AGO with our application.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Row that the Council of the Corporation of the Municipality of Central Elgin has no objections to the Royal Canadian Legion Branch 410, 310 George Street, Port Stanley seeking a temporary liquor licence for the attached listed dates and times for 2020. Carried.

Correspondence (for Council's Information)

A Motion by Deputy Mayor Marks and seconded by Councillor Fehr that Correspondence for Council's Information Items #1 - #12 inclusive be received as information and filed. Items #2, #3 and #6 were removed and taken separately. Carried.

Mayor Martyn commented that the County Council chose to not support financially the Elgin Hospice Group during this term but to strongly endorse it. The Mayor felt very strongly that Elgin County needed a Hospice and was the only County in South Western Ontario that didn't have one, and proposed a motion to support Hospice funding in Elgin County.

1. Ontario Farmland Forum
Correspondence received advising of 2020 Farmland Forum - March 26, 2020

2. Conservation Authorities - Endorsed.
Copy of correspondence sent to the Honourable Jeff Yurek, Minister of Environment, Conservation & Parks from the Town of Collingwood respecting "Conservation Authorities".

3. Deep Geological Repository - Endorsed.
Correspondence received from the City of Sarnia respecting "Ontario Power Generation's Deep Geologic Repository Project".

4. Joint and Several Liability Consultation
Correspondence received from the Township of Madoc supporting the Township of Springwater's resolution respecting "Joint and Several Liability Consultation".

5. Property Taxation Revenue on Railway Right-of-Ways
Copy of correspondence sent to the Honourable Doug Ford, Premier, from the Rainy River District Municipal Association respecting "Resolution to Address Fair & Equitable Property Taxation Revenue on Railway Right-of-Ways collected by Municipalities in Ontario".

6. Elgin Hospice Group
Copy of correspondence sent from the County of Elgin to St. Joseph's Health Care Society respecting Elgin Hospice Group

A Motion moved by Councillor Roberts and seconded by Councillor Fehr that: Whereas the Elgin Hospice Steering Committee was established to promote development of a Hospice in Elgin County, the only County in South Western Ontario without a Hospice to provide palliative care and support for families; And whereas the need for Hospice in Elgin County is particularly acute because the Elgin St. Thomas General Hospital lacks a palliative care unit to support end of life for it's patients and families; And whereas the establishment of an Elgin Hospice is supported by local Healthcare Practitioners including the Chief of Staff of the Elgin St. Thomas General Hospital and the Hospitals professional staff, the Elgin Palliative Care Outreach team and the President of the Elgin St. Thomas Medical Association; And whereas the Government of Ontario despite Provincial Budgetary constraints has recognized the need for Hospice in Elgin County by providing funding of $1.6 million towards the capital and operating costs of a Hospice in Elgin County; And whereas this Provincial Funding maybe lost for some time if the community and local governments fail to meet the challenge of working with the Provincial Government to improve the Palliative Care Services for Elgin St. Thomas residents; And whereas the Council's of Elgin County and the city of St. Thomas have been requested to provide financial and other support for the development of an Elgin Hospice as most Councils previously supported the expansion and upgrades to the Elgin St. Thomas General Hospital; And whereas Elgin County Council and St. Thomas City Council have not yet committed to provide future capital grants to support the development of a Hospice in Elgin County; Now be it resolved that the Council of the Municipality of Central Elgin urge Elgin County Council and St. Thomas City Council to maintain continuing dialogue with the Hospice Steering Committee to look for creative financial and other income measures to support the development of an Elgin Hospice that the Council's continue to explore available sources of funding for the Hospice particularly when current funding commitments to the Elgin St. Thomas General Hospital are met in the near future with the objective that in the future Elgin County will not be the only County in South Western Ontario without a Hospice; And further that a copy of this resolution be forwarded to the Elgin Hospice Steering Committee, The Warden, and Elgin County Council, the Mayor and the city of St. Thomas, St. Thomas City Council, and the Honourable Jeff Yurek, MPP Elgin-Middlesex-London. A vote was taken and the Motion was carried by a majority, only Deputy Mayor Marks and Councillor Cook were opposed.

7. County of Elgin - Council Highlights
Copy of Council Highlights from County Council meeting dated January 28, 2020.

8. County of Elgin - Service Delivery Review
Copy of correspondence received from the County of Elgin respecting "Service Delivery Review (SDR)".

9. County of Elgin - Community Safety and Well-Being Plan Update
Copy of correspondence received from the County of Elgin respecting "Community Safety and Well-Being Plan Update".

10. BIA Board of Management
Copy of minutes of BIA Board of Management meeting dated January 15, 2020.

11. Rural Economic Development Program
Correspondence received from Ministry of Agriculture, Food and Rural Affairs advising that "Sparta Road Improvements" application will not be funded under RED Program.

12. Provincially Significant Wetlands Designation
Copy of correspondence sent from the Village of Merrickville-Wolford to the Honourable Doug Ford, Premier of Ontario, respecting Provincially Significant Wetlands Designation

Reports

Committee(s)

1. Special Events Permit Application - 2020 Crossfit Beach Brawl Event

The Special Events Committee met on February 4th, 2020 to review the Special Events Application for the 2020 Crossfit Beach Brawl. The applicant advised that event has been held successfully for six (6) consecutive years with inquiries and registrations now being received from the United States. The Committee is recommending that Council pass a resolution to approve the special event permit for the

A Motion moved by Councillor Roberts and seconded by Councillor Row that Council approve the Special Event Permit for 2020 Crossfit Beach Brawl Event to be held in Port Stanley on Saturday, July 4th, 2020 from 8:00 a.m. to 4:00 p.m., subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council;
  • The execution of the Special Events Property Rental Agreement as approved by Council;
  • Liability Insurance be provided by the organizers of the event in amount of $5,000,000.00 naming the Corporation of the Municipality of Central Elgin as co—insured and held harmless;
  • St. John's Ambulance to be on site during the event and
  • The final schedule and location of the event being approved by the Director of Infrastructure & Community Services.

Carried.

Chief Administrative Officer

1. CAO 03-20 Parking By-law Amendment - Overnight Parking

The Municipality's solicitor, Stephen Gibson, has prepared an amendment to the Municipality's Parking By-law, EG1. The amendment authorizes the Director of Infrastructure and Community Services to issue permits to park on a street overnight subject to criteria set out in policy.

By-law EG1 prohibits parking on a road between 3:00 am and 5:00 am, commonly described as "overnight parking". One of the purposes of this by-law provision is to enable the Municipality's winter control equipment to effectively maintain streets by encouraging property owners to:

  • firstly, park their vehicles in their driveway and,
  • secondly, in a municipal parking lot should the individual's property not permit the construction of a driveway.

Vehicles parked on a street when winter control is occurring are obstacles for operators which slows down winter control activities, possibly lowers response time and service levels to the larger area, and creates a risk that a parked vehicle may be inadvertently damaged by winter control equipment, or snow and ice moved by the equipment. The fewer vehicles parked on a street, the more efficient winter control activities will be.

An overnight parking permit system allows the Municipality to make "exceptions" to the by- law in prescribed circumstances. The criteria is set out in a policy approved by by-law. The proposed would not permit the issuance of an overnight parking permit if the property:

  • has two or more existing parking spaces (including garage); or
  • has the potential for the creation of two or more spaces; or
  • is located within 250 metres of a municipal parking lot which is maintained in the winter. Notwithstanding the 250 metre distance, a permit may be issued where the owner has a disabled parking pass issued by the Ministry of Transportation.

The overnight parking permit may be limited to parking on a designated street. The permit is issued to the owner of the property, not the tenant.

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Report CAO 03-20 Parking By-law Amendment - Overnight Parking be received as information. Carried.

Director of Infrastructure & Community Services

1. ICS 03-20 Main Street Parking Lot and Roundabout

The County of Elgin will commence with the rehabilitation of the King George VI Lift Bridge March 2020 with an anticipated completion date of May 2021. Due to the construction detour that will be in place for this duration, staff anticipates higher volumes of traffic on Main Street resulting in additional parking requirements to accommodate local businesses east of the bridge. The proposed parking layout would include parking for 131 passenger vehicles and 5 spots for passenger buses.

The cost to paint lines in the parking lot is estimated at $3000 plus HST. Currently the south end of Main Street opens up into the East Harbour, the Berm and Little Beach. When traffic approaches the end of Main Street to the south at the berm there are no traffic devices or signs in place to direct motorists where to go in an orderly fashion. With the expected increase in volume at this location, staff would recommend a temporary roundabout be put in place throughout the duration of the bridge construction to help organize motorists, direct them to specific locations and provide a safe area to turn around from south to north.

Three options are presented below for Council to consider:

  • Option 1 - Temporary roundabout with delineator posts, signage and line paintings. (It should be noted that the planter in the middle of the roundabout shown is not included in this option). The cost for this option is estimated at $8500 exclusive of HST. The planter and armour stone in the middle could be an added as an option 1B for an additional $4500.
  • Option 2 - Temporary Roundabout with delineator posts, signage, line painting, planter boxes and armour stone. The cost for this option is estimated to be $16,500 exclusive of HST. Please note that the jersey barrier shown in the figure below would be replaced with armour stone.
  • Option 3 - Temporary Roundabout with delineator posts, signage, line painting, armour stone wall filled with topsoil and various plantings. The cost for this option is estimated to be $26,000 exclusive of HST.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Roberts that Council approve a temporary parking lot at the south end of Main Street, Port Stanley, at the East Harbour Lands; And further that Council direct staff to construct a temporary roundabout at the south end of Main Street as per Option 1 as per Report ICS 03-20 Main Street Parking Lot and Roundabout. Carried.

2. ICS 05-20 2020 Water Rates

The Municipality sets water and wastewater rates based on recommendations made through its water and wastewater rates study. The latest was completed in 2018 and recommended the following rates and increases that can be seen in appendix A of this report. The rates for 2019 and recommended rates for 2020 are as follows:

  2019 Rate % increase 2020 Forecasted Rate
Water Base Charge $18.50 5% $19.42
Water Consumption Charge $3.40 m3 10% $3.74
Wastewater Base Charge $22.06 5% $23.16
Wastewater Consumption Charge $2.85 8% $3.08

Council heard concerns from residents over the perceived high water rates in 2019. As a result, Council asked staff to look at the actual expenses versus revenues in 2019 to review if the forecasted rate increase in 2020 can be reduced or frozen at the 2019 rate for 2020. At this time, it is too early in the year to have all the actual expenses tallied as all invoicing has not been received to date. It is suggested that the rates be held at 2019 levels until a report can be brought forward to address any adjustments that need to be made to the forecasted rates.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that Report ICS 05-20 2020 Water Rates be received as information; And further that Council direct staff to continue use of the 2019 water rates until such time as Municipal staff can provide a follow up for Council's consideration. Carried.

3. ICS 07-20 Pedestrian Crossovers - Port Stanley

The County of Elgin will be rehabilitating the King George VI Lift Bridge which is scheduled to start in March of 2020 through to May of 2021. During construction, the bridge will not accommodate vehicular or pedestrian traffic, forcing all traffic to detour on Carlow Road, Warren and Colborne Streets. As a result of the detour's anticipated peak hourly traffic volumes, the County's consultant recommended Type B Pedestrian Crossings at the following locations:

  • 1. Colborne Street, approximately 475 m south of Warren Street and fronting the Foodland grocery store,
  • 2. Warren Street, approximately 140 m east of Carlow Road, and,
  • 3. Carlow Road, approximately 110 m south of Warren Street and fronting the Kettle Creek Public School.

Type ‘B' crossings utilize actuated, double—sided rapid flashing beacons, overhead signage, enhanced approach signage and pavement markings. The County has offered to transfer ownership and maintenance of the pedestrian crossovers to the Municipality once construction of the bridge is complete as it would provide value to the community even after the detours have been removed. If council wishes to take on ownership and maintenance of the crossovers, it is recommended that the Municipality budget $30,000 in the 2020 budget to make the installations permanent. This would include the increased cost to have the County install aluminum poles vs temporary wood poles.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Row that Report ICS 07-20 Pedestrian Crossovers - Port Stanley be received as information; And that the Municipality of Central Elgin take ownership of the Pedestrian Crossovers to be installed by the County of Elgin after rehabilitation of the King George VI Lift Bridge is complete; And further that the Municipality fund the extra costs associated to make the pedestrian crossovers permanent. Carried/

Director of Financial Services/Treasurer

Director of Fire Rescue Services/Fire Chief

1. FS 02-20 - Monthly Alarm Activities Report (January/20)

A Motion moved by Councillor Fehr and seconded by Councillor Row that Report FS 02-20 - January 2020 Alarm Activities Report be received as information. Carried.

Director of Asset Management & Development Services

1. AMDS 04-20 Plan of Subdivision 34T-CE 1702, Eagles Ridge Subdivision Street Names - Addendum

A Motion moved by Councillor Roberts and seconded by Councillor Fehr that Report AMDS 04-20 Plan of Subdivision 34T-CE 1702, Eagles Ridge Subdivision Street Names - Addendum be received as information; And that Council approve the additional street names of White Tail Path and Snowy Owl Trail. Carried.

2. AMDS 05-20 Amendment to the Development Charges Act, Timing of Payments

A Motion moved by Councillor Row and seconded by Deputy Mayor Marks that Report AMDS 05-20 Amendment to the Development Charges Act, Timing of Payments be received as information; And that Council approve charging a monthly interest rate of 1.25% per month for Development Charges that are staged as required by the Development charges Act; And further that the interest charge shall commence on the date the complete application for zoning or site plan (which ever date is later) is received by the municipality. Carried.

By-laws

A Motion moved by Councillor Cook and seconded by Councillor Roberts that By-laws 2449, 2450, 2451, 2452, 2453, 2454, 2455,and 2457 be taken collectively. Carried. A Motion moved by Councillor Cook and seconded by Deputy Mayor Marks that By-laws 2449, 2450, 2451, 2452, 2453, 2454, 2455,and 2457 be read a 1st and 2nd time. Carried. A Motion moved by Councillor Roberts and seconded by Councillor Row that By-laws 2449, 2450, 2451, 2452, 2453, 2454, 2455,and 2457 be read a 3rd time and finally passed. Carried.

By-law 2456 - Being a By-law to Amend By-law EG1 - parking of vehicles was amended. A Motion moved by Councillor Roberts and seconded by Councillor Cook that By-law 2456 draft bill be amended to have permission of overnight parking applied from October 1st to April 30th. Carried. A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that By-law 2456 be read a 1st and 2nd time as amended. Carried. A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that By-law 2456 be read a 3rd time and finally passed as amended. Carried.

1. By-law 2449 - Confirmatory By-law

2. By-law 2450 - ZBA - 403 Stanley Park Drive

3. By-law 2451 - Development Agreement with Nicholas Maccarone respecting 64 Coulter Ave

4. By-law 2452 - Execute an Agreement of Purchase and Sale (Central Elgin from County)

5. By-law 2453 - Execute an Agreement of Purchase and Sale (County from Central Elgin)

6. By-law 2454 - Reduced Load Limit By-law

7. By-law 2455 - Appointment of By-Law Enforcement Officers

8. By-law 2456 - Being a By-law to Amend By-law EG1 - parking of vehicles

9. By-law 2457 - Adopt a Policy for the Issuance of Overnight Parking Permits

Public Notice

Resolutions

New Business

Councillor Roberts had concerns about what seems to be a substantial coyote population in Belmont and was wondering about what safety tips residents should be aware of. Mr. Leitch replied that in the past Central Elgin advised residents of the do's and don't concerning coyotes in the community and could do it again for the Belmont community.

Closed Session - Council went into Closed Session at 8:50 P.M.

1. CS1 Closed Session Minutes

2. CS2 Solicitor-Client Privilege (s.239(2)(f)) and/or A Proposed or Pending Acquisition or Disposition of Land (s.239(2)(c)) - Fernie Street

3. CS3 Security of Property (s.239(2)(a)) - C.A. Bell Medical Centre

4. CS4 Litigation or Potential Litigation (s.239(2)(e)) - 3767 Old Dexter Line

Adjournment

Last Updated: Tuesday, 11 February 2020 12:43:49 PM EST

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