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Port Stanley News RSS Feed  News Regular/Planning Meeting Of Council On Monday, November 26th, 2018

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by Doug Harvey
RegularPlanning Meeting Of Council On Monday, November 26th, 2018
Outgoing Council Members, and Employee Recognition for Full Time Employees service, Volunteer Firefighters service, Retirees, and Public Works Leadership Development Program.

The Corporation of the Municipality of Central Elgin

Regular/Planning Meeting Of Council On Monday, November 26th, 2018

Roll Call - Everyone present.

Disclosure of Pecuniary Interest and the General Nature Thereof - None disclosed.

Adoption of Minutes

Minutes of the Regular Meetings of Council dated September 10 and October 9 and the Regular/Planning Meetings of Council dated September 24 and October 29, 2018 were adopted.

Council & Employee Recognition

  • Outgoing Council Members
    • Stephen Carr
    • Dan McNeil
    • Harold Winkworth
    • David Marr
  • Full Time Employees
    • Geoff Brooks 10 years - Assistant Director of Physical Services
    • Kevin George 10 years - Roads Operator
  • Volunteer Firefighters
    • Jesse McNea 15 years
    • Steve Irvine 30 years
    • Anthony Decorte 35 years
    • Murray Decorte 35 years
  • Retirees
    • Max Annett - Parks & Recreation Department
    • Mike Harkness - Parks & Recreation Department
    • Garr Proud - Parks & Recreation Department
    • Dave Betterley - Roads Department
  • Public Works Leadership Development Program
    • Jason Vowel

Delegations - No delegations.

Correspondence (Action)

1. 2019 ROMA
2019 ROMA AGM & Annual Conference - January 27-29, 2019.

A Motion moved by Councillor Crevits and seconded by Councillor Winkworth that the Council of The Corporation of the Municipality of Central Elgin approve the Council members of the Municipality of Central Elgin and Municipal staff attending the 2019 ROMA Conference being held to the Sheraton Centre, downtown Toronto, January 27 – 29, 2019 as per established Municipal Conference Policies. The Motion was Carried.

2. Crosswalks
Correspondence was received from Port Stanley Community Policing respecting crosswalks in Port Stanley

Background - The Port Stanley Community Police is suggesting that all Cross Walks need to be same all over Port Stanley with Signs at all locations so when the snow comes people will know where to go with cross lines, in following locations:

  • Carlow Rd. the North end where the North West side walk ends, plus across from Condos side walk going between North end, both North and South at Bridge St with one to cross to Legion.
  • Warren St. where the side walk ends at 377 Warren plus at Colborne St.
  • Colborne St. at Foodland.
  • Bridge St. at Bostwick St. on East side to cross both Bridge and Bostwick
  • William St. at Lotus Lane plus North East at Edith Cavell Blvd. plus Erie St. and cross William at George St. in both directions.
  • Edith Cavell Blvd. at Stanley where there is no side walks and cars are parked.

A Motion moved by Councillor McNeil and seconded by Deputy Mayor Martyn that the Council of The Corporation of the Municipality of Central Elgin to direct staff to prepare a report concerning information about crosswalks in Port Stanley as per correspondence received from the Port Stanley Community Policing dated November 15th, 2018. The Motion was Carried.

Correspondence (for Council's Information)

A Motion by Councillor Roberts and Seconded by Councillor Crevits that Correspondence for Council's Information Items #1 - #5 inclusive be received as information and filed. The Motion was Carried.

1. Governance Models
Correspondence received from the Township of McKellar respecting "Governance Models".

2. Highway 401 & Highway 4 Interchange Improvements and Highway 4 and Glanworth Drive Underpass Replacements
Correspondence received from Dillon Consulting advising of Ministry of Transportation, Notice of Completion - Transportation Environmental Study Report Addendum - Highway 401 & Highway 4 Interchange Improvements and Highway 4 and Glanworth Drive Underpass Replacements (GWP 3030-11-00)

3. 2018 Municipal Election
Declaration of Recount Results for 2018 Municipal Election

4. Port Stanley BIA Board of Management
Copy of minutes from the BIA Board of Management meeting dated October 3, 2018.

5. County of Elgin Land Division Committee
Notice of Decision respecting E84/18, Fernandes and Notice of Deferral respecting E12/18, Hensels & McElroy

Reports

Committees

Special Events Committee

Christmas Weekend - Port Stanley

Background - The Special Events Committee met on November 6th, 2018 to review the Special Events Application for the 2018 Christmas Weekend in Port Stanley. At this time, it should be noted that outdoor fire pits for the roasting of marshmallows and chestnuts are being proposed on private property (Lady Savannah, Home Hardware and Shebaz Shawarma & Falafel) and supervision will be provided by each owner. The proposed route for Horse and Carriage Rides is as follows: pick up at Lady Savannah, north on Main Street, west on Bridget Street, south on William Street, proceed to turnaround and return to Lady Savannah. The Committee is recommending that Council pass a resolution to approve the special event permit for the event as set out in the application conditional on the organizers complying with the Special Events Policy and such other conditions as recommended by your Committee.

A Motion moved by Councillor Winkworth and seconded by Deputy Mayor Martyn that the Council of the Municipality of Central Elgin that approve the Special Event Permit for 2018 Christmas Weekend Celebrations scheduled in Port Stanley for November 30th, December 1st and December 2nd, 2018 subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council,
  • Liability insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the County of Elgin and the Corporation of the Municipality of Central Elgin as insured and held harmless, and
  • The final schedule and location of events being approved by the Director of Physical Services.

The Motion was Carried.

Port Stanley Cat Rescue - 2019 Duck Race

Background - The Special Events Committee met on November 6th, 2018 to review the Special Events Application for the 2019 Rubber Duck Race. At the meeting, it was noted by the applicants that the race will start at Bridgeview Marina and travel down Kettle Creek with the finish line being at the King George VI Lift Bridge. The Committee is recommending that Council pass a resolution to approve the special event permit for the event as set out in the application conditional on the organizers complying with the Special Events Policy and such other conditions as recommended by your Committee.

A Motion moved by Councillor Crevits and seconded by Councillor McNeil that the Council of the Municipality of Central Elgin that approve the Special Event Permit for the 2019 Rubber Duck race scheduled for July 20th, 2019 subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council,
  • Liability insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the Municipality of Central Elgin as co-insured and held harmless,
  • The Municipality installing a floating dock at the King George VI Lift Bridge (south-west-side) to aid participants with their exit of Kettle Creek at the finish line and;
  • The final schedule and location of events being approved by the Director of Physical Services.

The Motion was Carried.

Central Elgin Planning Office

CEP 74-18 - Application to Amend Township of Yarmouth By-law 1998 - Ruth Ann Martin, 116 Cowan Lane

Background - In order to address the existing structure that has been constructed across property lines of 114 Cowan Lane and 116 Cowan Lane, a severance application is being applied for in conjunction with the zoning by-law amendment. The purpose of that application is to sever a portion of the lands from 116 Cowan Lane and merge them with 114 Cowan Lane so that the structure is located entirely on 114 Cowan Lane. The applicant is proposing to rezone the subject lands in anticipation of the proposed severance application with the County of Elgin. The current zoning only permits existing residential uses and the rezoning will recognize the residential use on the land if the severance were to occur. In addition, the amendment will require an exception with respect to the creation of a lot through a severance that does not have frontage on an open, improved public road.

A Motion moved by Deputy Mayor Martyn and seconded by Councillor Crevits that Report CEP.74.18 Application to Amend Township of Yarmouth By-law 1998 - Ruth Ann Martin, 116 Cowan Lane be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to permit a residential use on lands located at 116 Cowan Lane, which may be legally described as Registered Plan 28 Block D, Part Lots 1 & 2, Reference Plan 11R5328 Parts 1 to 7, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for December 17th, 2018 at 7:10 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 75-18 - Application to Amend Village of Port Stanley By-law 1507 - Dr. Nehal Al Tarhuni, 286 Bridge Street.

Background - The applicants are proposing to rezone the subject lands in order to permit a dental clinic. Specifically, the current B1 zone does not permit a "clinic" use. "Clinic", with in the definitions of the Village of Port Stanley By-law would allow for medical or dental practices. The applicants are proposing a site—specific zoning to allow for the dental office use in a B1-19 zone (a clinic use and uses accessory to the foregoing).

A Motion moved by Councillor McNeil and seconded by Councillor Roberts that Report CEP.75.18 Application to Amend Village of Port Stanley By-law 1507 - Dr. Nehal Al Tarhuni, 286 Bridge Street be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law in support of the proposed clinic use on lands located at 286 Bridge Street, which may be legally described as Plan No. 49, Part of Lot 1 south side of Bridge west of Main, Part of Lot 21 west of Main, and Reference Plan 11R1672 Part 1; And further that a date for a public meeting be scheduled for December 17th, 2018 at 7:20 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 76-18 - Application to Amend Township of Yarmouth By-law 1998 - De Vries Family Farms Limited, 45865 Sparta Line

Background - The applicants are proposing to rezone the subject lands from a proposed severance, in order to satisfy a condition required by the Municipality and a condition by the County of Elgin Land Division Committee. Specifically, the applicants are proposing to rezone the retained lands to prohibit a new dwelling from being built, in accordance with the policies of the Official Plan, and to prohibit livestock in the two metal clad buildings on the severed parcel as per the decision of Land Division Committee (LDC Application E52/18).

A Motion moved by Councillor Crevits and seconded by Deputy Mayor Martyn that Report CEP.76.18 Application to Amend Township of Yarmouth By-law 1998 - De Vries Family Farms Limited, 45865 Sparta Line be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to satisfy conditions of a severance on lands located at 45865 Sparta Line, which may be legally described as Part Lot 19, Concession 3, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for December 17th, 2018 at 7:00 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 77-18 - Application to Amend Township of Yarmouth By-law 1998 - De Vries Family Farms Limited, 45471 Sparta Line

Background - The applicants are proposing to rezone the subject lands from a proposed severance, in order to satisfy a condition required by the Municipality. Specifically, the applicants are proposing to rezone the retained lands to prohibit a new dwelling from being built, in accordance with the policies of the Official Plan.

A Motion moved by Councillor Crevits and seconded by Councillor Winkworth that Report CEP.77.18 Application to Amend Township of Yarmouth By-law 1998 - De Vries Family Farms Limited, 45471 Sparta Line be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to satisfy conditions of a severance on lands located at 45471 Sparta Line, which may be legally described as Part of Lots 17 and 18, Concession 3, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for December 17th, 2018 at 6:50 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 79-18 - Application to Amend Village of Port Stanley By-law 1507 - Nadia Joseph and Paul Van Der Werf, 406 Edith Cavell Blvd.

Background - The applicants are proposing to rezone the subject lands in order to permit a residential use. Specifically, the applicant is looking to construct a new residential dwelling with detached garage. The detached garage will have a secondary dwelling unit, or bunky, contained on the second floor. The lands are currently zoned Open Space 3 (OS3) zone and Dynamic Beach Standard (DBS) zone which is facilitating the need for a zoning by-law amendment application.

A Motion moved by Deputy Mayor Martyn and seconded by Councillor Crevits that Report CEP.79.18 Application to Amend Village of Port Stanley By-law 1507 - Nadia Joseph and Paul Van Der Werf, 406 Edith Cavell Blvd be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law in support of the proposed residential use on lands located at 406 Edith Cavell Boulevard, which may be legally described as Plan 117, Part Lot 24, South Side Front, geographic Village of Port Stanley, now Municipality of Central Elgin And further that a date for a public meeting be scheduled for December 17th, 2018 at 6:40 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 80-18 - Application to Amend Township of Yarmouth By-law 1998 - Larry and Lisa Norton, 44570 Edgeware Line

Background - The applicants are proposing to rezone the subject lands in order to permit the construction of a new residential dwelling. Specifically, the applicants are proposing to rezone the lands as the current zoning only permits existing rural-residential uses and the buildings and structures that existed at the time of passing of the by-law. Further, in accordance with the policies of the Official Plan and the Provincial Policy Statement 2014 (PPS), a variance from the Minimum Distance Separation (MDS) distance is required for the proposed new development.

A Motion moved by Councillor Winkworth and seconded by Councillor Roberts that Report CEP.80.18 Application to Amend Township of Yarmouth By-law 1998 - Larry and Lisa Norton, 44570 Edgeware Line be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to permit a residential use on lands located at 44570 Edgeware Line, which may be legally described as Range 1 North of Edgeware Road, South Part Lot 11, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for December 17th, 2018 at 6:30 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 81-18 - Application for a Consent No. E91/18 - Betty and Steven Barnhardt, 7917 Fairview Road

Background - The subject application is a resubmission from a Consent Application (E15/18) that was filed earlier this Year. Consent Application E16/18 was approved by the County of Elgin Land Division Committee; however the applicants have since revised the lot depth and lot area of the severed and retained lots. Consent application E91/18 has been filed for the purpose of creating one new residential building lot with frontage along Fairview Road.

A Motion moved by Councillor McNeil and seconded by Councillor Crevits that Report CEP.81.18 Application for a Consent No. E91/18 - Betty and Steven Barnhardt, 7917 Fairview Road be received for information; And that Council support consent application E91/18 to the Land Division Committee with the following conditions:

  • approval of a Zoning By-law amendment to permit residential use:
  • the proponent enter into a development agreement with the Municipality of Central Elgin to address administrative, technical and financial matters related to the development of the lot;
  • the payment of cash—in-lieu of the dedication of 5% of the land for parkland purposes;
  • a copy of the reference plan be provided to the Municipality of Central Elgin; and
  • and a drainage reassessment be done if necessary at the owners expense.
The Motion was Carried.

CEP 82-18 - Application for a Consent No. E99/18 - Carol Anne Weekes and Gordon Barry Schacter

Background - Consent application E99/18 has been filed for the purpose of creating an easement over part of the subject lands for an existing waterline that services the abutting lot to the west, municipally known as 569 West Edith Cavell Boulevard.

A Motion moved by Deputy Mayor Martyn and seconded by Councillor Roberts that Report CEP.82.18 Application for a Consent No. E99/18 - Carol Anne Weekes and Gordon Barry Schacter, 544 Upper Spring Street be received for information; And that Council support consent application E99/18 to the Land Division Committee with the following condition:

  • the Municipality of Central Elgin be provided with a copy of the Reference Plan;
  • and a drainage reassessment be done if necessary at the owners expense.
The Motion was Carried.

Chief Administrative Officer

CAO 50-18 - October 2018 Monthly Building Report

Permit value for October 2018 $2,689,000.00
Permit value for October 2017 $2,619,050.00
Increase $ 69,950.00

Permit value for year to date (2018) $38,438,336.00
Permit value for previous year (2017) $34,529,624.35
Increase $ 3,908,711.65

Total permits for present year (2018) to date 315
Total permits for previous year (2017) to date 357

Total New Homes for present year (2018) to date 83
Total New Homes for previous year (2017) to date 111

A Motion by Councillor McNeil and Seconded by Councillor Crevits that the Council of the Corporation of the Municipality of Central Elgin receive report CAO 50-18 - October 2018 Monthly Building Reports as information. The Motion was Carried.

CAO 52-18 - Closing Administration Office Morning of December 24, 2018

Background - As per the Human Resources Policy 5.5.1 Statutory Holidays, the office will be closed at 12:00 pm (noon) on December 24th and re-open on January 02, 2019. This means the office will be open for half a day and closed for the remainder of the week. Staff are requesting the closing of the office for the morning of December 24 and therefore be closed for the full day December 24 and re-opening January 02, 2019. Staff will be required to use vacation time, in lieu or AWA time to cover for these hours. The administrative office will be open 8:30 a.m. - 4:30 p.m. on Friday December 21.

A Motion by Councillor Roberts and Seconded by Councillor Crevits that the Council of the Corporation of the Municipality of Central Elgin approves the closing of the Administrative Office for the morning of December 24, 2018 as per Report CAO 52-18. The Motion was Carried.

Municipal Strategic Plan 2014-2018 Report Card - Powerpoint Presentation

MUNICIPALITY OF CENTRAL ELGIN

2014-2018 STRATEGIC GOALS

SHORT TERM GOALS

  • Maintain spending at a level that is equal to or less than the rise in tax income collected due to increased assessments
  • Strengthen working partnerships between Central Elgin and surrounding areas
  • Develop parkland and trails through the development of a ten year Trails Master Plan

LONG TERM GOALS

  • Develop an overarching design concept for the development of the harbour lands to guide the Municipality through the transformation of the lands following their remediation
  • Promote tourism and business development
  • Develop Hofhuis Park by 2017 as Central Elgin's primary Canada Sesquicentennial Project
  • Evaluate and assess operations in respect to equipment and staffing
  • Keep taxes sustainable and seek out opportunities and efficiencies
  • Continue working to reduce Central Elgin's environmental footprint in terms of waste, energy use, and greenhouse gas emissions

Almost all of the Strategic Goals that were planned in 2014 by this Council during the last term of office have been accomplished.

Director of Physical Services

Director of Financial Services/Treasurer

DFS 32-18 - Request for Tenders CE-013-18 Harbour Lighting

A Request for Tenders, CE-013-18 Harbour Lighting was issued on Bids and Tenders on Friday, October 12, 2018 with an amended tender closing date of Thursday, November 15, 2018 at 2:00:00 p.m. Five bid submissions were received. Tenders were all checked for compliance and mathematical accuracy by Finance staff. The documents were then reviewed by the Assistant Director of Physical Services for technical specifications. All bids were deemed compliant. As a result it is staffs recommendation that Tender CE-013-18 be awarded to the low bid from ERTH (Holdings) Inc. for a total tendered price of $558,674.00 exclusive of taxes.

A Motion by Councillor Winkworth and Seconded by Councillor McNeil that the Council of the Corporation of the Municipality of Central Elgin award Tender CE-O13-18 to ERTH (Holdings) Inc. for the harbour lighting installations on the East and West Piers as well as Hofhuis Park for a total tendered price of $558,674.00 exclusive of taxes; And further that the Council of the Corporation of The Municipality of Central Elgin authorizes the Mayor and CAO/Clerk to sign the contractual agreement with ERTH (Holdings) Inc. as provided in tender package CE-013-18 as per Report DFS 32-18. The Motion was Carried.

Director of Fire Rescue Services/Fire Chief

FS 16-18 - Monthly Alarm Activities Report (Oct./18)

A Motion by Councillor Roberts and Seconded by Deputy Mayor Martyn that the Council of the Corporation of the Municipality of Central Elgin receive Report FS 16-18 October Alarm Activities Report as information. The Motion was Carried.

By-laws

A Motion by Councillor McNeil and Seconded by Councillor Roberts that By-laws 2306, 2307, and 2311 be taken collectively. The Motions were read 1st, 2nd, and 3rd time and finally passed collectively.

By-law 2306 - Public Notice By-law

By-law 2307 - Procedural By-law

By-law 2311 - Confirmatory By-law

Public Notice

Resolutions

New Business

Chris McDonough, Director of Fire Rescue Services/Fire Chief commented on Bill 57 in the Provincial Legislature, a proposed bill that will allow firefighters to work full-time as a firefighter for one service and volunteer part-time as a firefighter at another service. This will help volunteer Fire Departments like Central Elgin's to have enough experienced firefighters.

Discussion started on the director position for the Earth Corporation Board from Central Elgin and how the terms for that position works.

Unfinished Business

Closed Session - Council went into Closed Session at 8:38 P.M.

CS1 - Labour Relations or Employee Negotiations (s.239(2)(d)) - Mechanic Roads Operator and Facility Operator

CS2 - Closed Session Minutes

Adjournment


Last Updated: Tuesday, 27 November 2018 10:32:22 AM EST

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