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Port Stanley News RSS Feed  News Regular/Planning Meeting Of Council On Monday, July 23rd, 2018

News

by Doug Harvey
RegularPlanning Meeting Of Council On Monday, July 23rd, 2018

The Corporation of the Municipality of Central Elgin

Regular/Planning Meeting Of Council On Monday, July 23rd, 2018

Roll Call - All present.

Disclosure of Pecuniary Interest and the General Nature Thereof

Mayor Marr recused himself from the CS2 closed item.

Presentation

1. Employee Certifications
Nettie Froese, Financial Services Department, was in attendance to recognize her Accounting Certification through Fanshawe College and Scott Evely, Physical Services Department, was in attendance to recognize his completion of Emergency Vehicle Technician Training through the Ontario Fire College.

Delegations

1. Orchard Beach
Michael Durling of 213 Harrison Place, was in attendance to address Council concerning speeding traffic and safe access to Little Beach.

Michael Durling was in attendance to address Council concerning speeding traffic on Harrison Place and about safe access to Little Beach from the Orchard Beach area. He stated that when he first moved in to Orchard Beach Harrison had a perfectly adequate traffic calming system "potholes". Two three months later Harrison was paved creating several concerns about speeding on the road. Concerned area residents gathered support for a petition which he presented to Council on September 11th, 2017. At the Council meeting Deputy Mayor Martyn requested an engineering review of the area and we have not heard anything since other than street talk. He was just wondering whether Council had anything to share on that topic or possible actions that are still pending.

Mayor Marr indicated that there was a Traffic Calming Policy Report in today's agenda that would deal with traffic speeding concerns. Lloyd Perrin also said that traffic counters that measure speed and volume of traffic were deployed on Harrison Place in two locations. The 85th percentile of traffic measured was less than 50 km, readings of 47 km and 42 km were recorded in October.

Michael Durling commented on the traffic study that was done in October, we generally don't see a problem at that time of year, most of the speeding happens during the summer. This year it's been terrible with street racing, which has been unheard of in that area, we have had motorcycles at double speed going up and down that strip. If anyone hasn't been there for awhile since they paved it, should go have a look.

Mayor Marr commented that if the Traffic Calming Policy was adopted by Council that decisions on Traffic Calming could be introduced across the entire Municipality. Michael Durling criticized the proposed Traffic Calming Policy for not having any recommendations for addressing the speeding problem and of the way in which a speeding problem is determined. Councillor Roberts mentioned the need for data that can only be collected if a report is made through the OPP. Lloyd Perrin also said that the traffic counters would be deployed again in the next week to measure traffic volume and speeds during the busier summer season.

Michael Durling also asked about access to Little Beach, all previous access routes are now barricaded, and we are now passing through the bushes to get access to the beach. He wondered if Council had any updates concerning proper access to Little Beach. Mayor Marr commented that they having been looking at access from Maple Street. Mr. Leitch commented that some progress has been made concerning Maple Street access but is now in a legal dispute over ownership of property. Access to the beach from Maple Street will not be available this year, and will be something that will be addressed by a future Council.

2. Affordable Housing Focus Group
Wendy McMillan from the PSVA was in attendance to discuss establishment of an Affordable Housing Focus Group.

Presentation to Central Elgin Council concerning the establishment of an Affordable Housing Focus Group

Good afternoon Mayor Marr, members of Council, Central Elgin staff and visitors. Thank you for inviting us to make a presentation to you today. My name is Wendy MacMillan and I am the chair of a sub-committee of the Port Stanley Village Association. This committee was struck in March 2017, by the PSVA, to investigate options for Future Senior Living in Port Stanley.

I am joined by Neil Watson, Housing Development Consultant for the City of St. Thomas, who has been made available to us as a valuable resource for the last year by Elizabeth Sebestyen, Director of Social Services & Housing for St. Thomas~Elgin. I am here today to tell you that we need you to be actively involved with us to move our work forward to the next stage .......and how an Affordable Housing Focus Group would facilitate this.

Our request of Council in June 2017 was for your "acknowledgement of the need for additional affordable senior housing in Port Stanley, a willingness to take the lead role in making it happen, and putting together a committee to move the concept forward to the planning stage, with the PSVA as a partner." That request of you is exactly the same one year later - but with more knowledge and experience on our part and yours. We have also received informal support from staff and members of Council for which we are very grateful. it's time to make it happen!

The 2016 Census indicated that 31% of the population in Port Stanley was 65 and over, 58% were 55 and over. That was before the significant development on East Road, which was marketed to retirees in urban centres and so far has attracted a significant number of older residents. The 2016 Census also predates the significant development that is poised to happen in Port Stanley - the 2021 census will look quite different. The Wastell proposal on George Street, the anticipated Prespa development on William Street and the possible residential development on the harbour that is part of the Secondary Harbour Plan will all contribute. It would not be a surprise to anyone if the population of Port Stanley more than doubled. We also know that this development will attract and probably be marketed to young and active retirees from urban centres.

But, young and active retirees, as we know, don't stay that way for ever...even Baby Boomers! We, as a community, must ensure that our existing and future residents and tax payers have affordable housing options, and support and services as they age, so that they have the option to age in place in the community they already love or will grow to call home. It is also the time to do that before we lose the opportunity to provide or plan for land for that housing with convenient walkable access to the facilities of the village for people who may not have transportation but need to access both the practical and social support of not only the grocery store and the pharmacy but the coffee shops and restaurants, library, theatre and Legion.

The requirement for more affordable housing is not unique to Port Stanley - it is an urgent need across the country and the Province - but most importantly for you as a Council - an identified need across Central Elgin and Elgin County. This is captured in the Official Plan for Central Elgin, adopted in 2012, which recognizes a general aging of the overall population, the need to increase affordable housing, particularly for young families and seniors and those with special needs. The Focus Group we are proposing could address the needs identified in the Official Plan for affordable housing across Central Elgin...but the immediate need in Port Stanley, our work to date and a project based focus (rather than an advisory one) would provide an impetus for addressing the broader needs over time.

Many residents in Port Stanley feel that a big picture plan and vision for the village is lacking - we are dealing with things piecemeal - development proposal by development proposal and the future of the harbour lands in isolation from the rest of the village ~ and not holistically planning for the broader issues that affect the village ~ traffic, parking, health and support services, the beaches, tourism, business growth and employment. It is one of the reasons that new development proposals make us react so strongly.

Following our presentation to you a year ago, we applied for a grant of $21,000 from the Federal New Horizons for Seniors program. We were able to do this because of the agreement of Central Elgin to act as Treasurer. The grant request was for funding for professional market research to demonstrate the need for additional senior housing in Port Stanley. Although we qualified for the grant in many ways, we were competing with many other senior-led initiatives across Canada for a limited pot of money and were rejected, in 2018, because we did not “meet the criteria." Funding was project based - a specific deliverable that could be demonstrated in a defined time period and celebrated with appropriate kudos to federal politicians!

Our ask was for the research that might (or might not) lead to a project and was therefore deemed not to meet the criteria.

Canada Mortgage and Housing Corporation (CMHC)Seed funding grants are available now to organisations that own land. The grants cover market analysis and other activities to make the business case for a affordable housing such as a seniors' residence in Port Stanley....but it needs Council's lead. We envisage the Focus group applying for this funding immediately.

We participated in the Age~Friendly Community Plan for Elgin County - St Thomas and I am now a member of the Age Friendly Community Advisory Committee. This provides me (and therefore the PSVA) with the ability for education, collaboration and input to the execution of the plan at the County level but also helps us identify and lobby for or implement grassroots age-friendly initiatives at the local level in Port Stanley...with Senior involvement. Seniors enjoy contributing to this community and often bring a wealth of skills and knowledge that makes them a real asset.

We have visited or researched a number of successful seniors' residence projects, financing and organisational models, such as co housing, life leases and Supported Naturally Occurring Retirement Communities (NORCS). Communities in Ontario and across Canada are taking up the challenge and implementing creative solutions for seniors to remain in their own home, possibly with some support, as an alternative to expensive long term care that they neither want or need.

One such project, in West Lorne, is on our door step. The community, the Municipality and the West Elgin Community Health Centre worked together to build a seniors' residence that is co-located with the Health Centre and a Community Hub and includes access to seniors' services and programs for physio, an audiology clinic, Parkinsons and MSSupport Groups, an Assisted Living Coordinator, social and fitness activities, Meals on Wheels and much more.

Funding came from various sources including the Ontario Government, the Municipality and local service organizations. We toured the building and met a number of the residents who enjoy their own fully accessible apartment but also the support and companionship of their neighbours, access to support services in their apartment or in adjoining buildings and the ability for those who are able to easily walk or use a scooter to access the shops and other services a block or two away in West Lorne. Creatively combining residential, health and support services in one area, available to both Senior residents and non-residents and the whole community of Dutton and West Lorne, makes complete sense - a similar approach in Port Stanley would bring services to our current and future residents that are currently only available in St Thomas or London ~ a challenge if you are unable to drive.

People making the decision to move to Port Stanley as a result of the planned development are going to be looking for the availability of these services and so are the developers you hope to attract. Now is the time to think about providing the services in perhaps a multi purpose development that includes affordable rental housing.

We should bear in mind that housing is important but so are the relationships and community support that exist in well thought out solutions for aging in place. The title of an article written by Robert Waldinger, a Psychiatrist and the most recent director of the long term Harvard Study of Adult Development is: ”Good genes are nice, but joy is better.” He goes on to say that:

  • “The surprising finding is that our relationships and how happy we are in our relationships has a powerful influence on our health Loneliness kills. It's as powerful as smoking or alcoholism.”
  • "Good relationships don't just protect our bodies, they protect our brains"

The 30 apartment Kettle Creek Villa in Port Stanley, our existing seniors' residence, is an excellent example of an informal support model that provides social Contact and activities, practical help and neighbours keeping an eye out for each other. But in June 2017 the building had a waiting list of 36 people needing 28 apartments. The successful ownership and management of the building under the Central Elgin Non- Profit Housing Corporation provides the potential for the Municipality to own, and possibly help finance, an additional seniors' building under the current legal structure.

At PSVA meetings and in informal chats with local residents, many talk about the people they know who have left Port and moved to St Thomas or London as they became less mobile or active or access to health care became expensive or difficult. Many residents are fearful that this will happen to them too. This is often a huge personal loss they leave friends and the community they love behind. But it is also a loss for our community. Seniors contribute an amazing amount of expertise and time to the life of our village through service clubs, churches, the Legion, the theatre and recreational and community groups.

Affordable and accessible housing, particularly rental accommodation, is vital when people can no longer handle, or afford, the upkeep and responsibility of a house, are trying to do it alone after the death of a partner or need to take their capital out of their property to live on. There is little affordable year round rental accommodation in Port and some of it is not accessible or designed for comfortable year round living. Our popularity as a tourist destination works against us in this area by providing a market for inflated rental costs for a few significant months of the year. Tourists bring lots of revenue to the businesses in our village and we are all grateful for that, but high rental costs or lack of availability impact the ability of seniors and people who work for those businesses to find somewhere affordable to live year round.

We have done a lot of work as a committee and have a lot of knowledge and good ideas. Some of those ideas are related to prospective locations for a seniors' building. Now we need to move closer to getting some shovels in the ground to serve the significant senior population in Port Stanley today and in the future and we need your help and commitment. We are at a point where we can't move forward much further without it. We have promised from the beginning to work with you to bring our expertise and passion to this and that promise stands. We are recommending that Council form an Affordable Housing Focus Group to do what it takes and we will participate in this with you.

There is grant money to be had but we can't apply for it - you can. But it's money that may not be around for ever and many communities have seniors to support. We have the attention of Elizabeth Sebestyen but she has others who have needs too. Let's get all the right heads in a room to make this happen - the PSVA will provide knowledge and resources. I am personally committed to participating and will provide continuity and so is Gail Lamb, a member of our committee along with Ruth Heard. But l also have a couple of additional PSVA members in mind who have in depth expertise in the area of affordable and accessible housing and senior friendly communities and a similar passion for getting something done ~ I just need to strong arm them when I know how many people you would like!

The time to do this is now. The problem of an insufficient supply of affordable housing has existed for some time, is identified in the Official Plan and many other studies and it not only isn't going away, it is increasing and going to get worse as the baby boomer generation moves through and development increases. The need is going to survive municipal elections, secondary plans, and future development proposals-let's move ahead now and agree to establish the Focus Group, identify potential municipal land, apply for Seed Funding from CMHC to make the business case and put together the roadmap. Neil is prepared to make a presentation at the first meeting of the Affordable Housing Focus Group to help them identify a roadmap for tackling an affordable seniors' housing project. We don't need an advisory group to study this ~ we need to move forward together with focus on making this happen.

Mayor Marr thanked Wendy McMillian for the presentation and mention that a report was on the agenda that will deal with this issue. Deputy Mayor Martyn commented that if elected would be interested in serving on this committee. Councillor Winkworth mentioned that this was not just a Port Stanley or Belmont issue but was an issue across the entire Municipality and we as a Council should look for solutions to benefit everyone. Karen Harris commented that Port Stanley was the best place for this to take place because of the large amounts of land currently owned by the Municipality and of the efforts already made by the area for this project.

A Motion moved by Councillor Carr and seconded by Councillor Crevits that the Council of The Corporation of the Municipality of Central Elgin create an Affordable Housing Focus Group with representation including members of Council, staff, and potential stakeholders, and interested community members at large in conjunction with Social Services and Housing of St. Thomas Elgin as a service manager. And further that Councillor Fiona Roberts and Councillor Dan McNeil be appointed to represent Central Elgin Council. The Motion was Carried.

Correspondence (Action)

1. MEPCO
Correspondence received from MEPCO (Municipal Employer Pension Centre Ontario) seeking support respecting "MEPCO Update - OMERS Plan Review Requires Commitment of all Sponsors".

A Motion moved by Councillor Roberts and seconded by Councillor Carr that the Council of The Corporation of the Municipality of Central Elgin supports the OMERS Plan Review as requested from the Municipal Employer Pension Centre of Ontario. The Motion was Carried.

2. Centennial Avenue - Speed Concerns
Correspondence received from Donna and Norm Vick, 168 Centennial Avenue respecting speeding and signage on Centennial Ave.

My husband and I live on Centennial Ave. We moved here over 12 years ago. This was a very peaceful street until the addition of subdivisions over the last few years. Since then there has been a huge problem with speeding. This does not just involve cars, but transports as well has the vehicles used for building the subdivision, dump trucks, cement trucks, etc.

The reason I am writing this letter is that we feel part of the problem is the signage. Where the lights are at the top of Centennial and Talbot, there is a sign that shows 50 km on the southwest side of the street as you go through the light. There is no 50 km ahead or 50 km begins prior to that spot. Sadly, if the light is green, drivers are still going 80 km through the green and quite often do no slow down for the rest of the drive Centennial. Actually we have wondered why when you come off Hwy 3 onto Centennial, why the speed goes to 80 km for a little over 1 km to the lights.

I had contacted Jeff Yurek's office, a couple of years ago, as I was advised by council that this was not municipal but provincial. They did email me and said they would look into it, possibly lowering the speed to 70 km from the Highway 3 turn onto Centennial until Talbot. Nothing about changing or adding to signage. Nothing ever happened.

During the recent election Mr. Yurek made a visit to our street. While speaking with him outside on my lawn, I made a comment about the email and he did acknowledge knowing about this but told me that it was the Chief of the Elgin OPP in this area that did not want to make this change. This seems odd and this is a safety problem with the speeds, children, cyclists and pedestrians on this street. I am hoping that Mr. Yurek will keep his promise that if re-elected he would look further into this matter as he told me that the Chief is retiring. One more thing, while we were talking he suddenly commented on how busy the street was as cars kept going by during our conversation.

I am writing council as both my husband and I have commented that you seem to care about people and speeds in Belmont and New Sarum as we see the speed monitoring/viewing signs. Why are you not putting something like that up here on Centennial?

With all the changes to our neighbourhood, it would be appreciated if someone could look into this situation. We do not want to see anyone injured before something has to happen.

Donna and Norm Vick
168 Centennial Ave
St. Thomas, ON N5R 5B2

Councillor Winkworth commented that OPP have increased their coverage of the area recently and that he was very pleased with their efforts. Mayor Marr commented that the OPP now have a focus group specifically for traffic issues. Councillor Winkworth also commented that the OPP officer that was there in the area was kept extremely busy and would be quite interested in seeing the traffic report when it is made available.

A Motion moved by Councillor Carr and seconded by Councillor McNeil that the Council of The Corporation of the Municipality of Central Elgin refer correspondence received from Donna and Norm Vick of 168 Centennial Avenue respecting speeding and signage on Centennial Ave. to staff for further study and that Council direct staff to prepare a report for subsequent meeting. The Motion was Carried.

3. AMO
Correspondence received from AMO respecting "AMO Stands with Canada and Ontario on NAFTA".

AMO Stands with Canada and Ontario on NAFTA

At its June 21st meeting AMO's Board of Directors passed a resolution in support of the Governments of Canada and Ontario successfully resolving the North American Free Trade Agreement (NAFTA) renegotiation. The Board calls on member municipalities to consider the resolution to express local support.

Fair trade with the United States of America and Mexico has been the cornerstone of Canada's and Ontario's economy for many years. Since the Canada-US Free Trade Agreement (FTA) came into force in 1989 and NAFTA in 1993, Ontario's economy has become more integrated with the US and Mexico to the mutual benefit of residents and businesses. These relationships reinforce our prosperity and openness.

Changes to NAFTA could have major repercussions on the prosperity of Canada's local, regional and national economies. In passing this resolution AMO, and municipal governments across Ontario, are sending a strong message that municipal leaders stand with and support our provincial and federal governments in ensuring fairness and prosperity for Canadians.

Municipal Councils are encouraged to consider and pass this resolution copying Prime Minister Trudeau, Premier Designate Doug Ford, AMO and the Federation of Canadian Municipalities.

NAFTA RESOLUTION

That the AMO board approve the proposed NAFTA resolution to be shared with members, the Federal Government, the Provincial Government, and Federation of Canadian Municipalities (FCM).

  • WHEREAS, the North American Free Trade Agreement (NAFTA) governs nearly every aspect of Canada and the United States economic relationship including manufacturing, agriculture, resources industries, and services;
  • WHEREAS, about 80% of all of Ontario's exports go to the United States and Ontario is the top trading partner of half of all American States;
  • WHEREAS, even minor changes to the established trade relationship between Canada and the United States could have significant consequences for workers, consumers, and governments on both sides of the border;
  • WHEREAS, Canada's and Ontario's economic future and the continued Well-being of communities and their local economies depend on free and fair trading relationships based in current future trade agreements;
  • Therefore, be it:
    • resolved that Ontario municipal governments, represented by the Association of Municipalities of Ontario (AMO), stand together with the Federal and Ontario governments in their efforts to protect Canadian jobs and local economies;
    • RESOLVED that AMO will work with the Province of Ontario to support the interests of municipalities and communities affected by trade disputes and during ongoing trade agreement negotiations;
    • RESOLVED that AMO will work with the Federation of Canadian Municipalities to ensure that Canada understands the municipal impacts affected by trade disputes and during ongoing trade agreement negotiations; and be it further
    • RESOLVED that supports AMO's resolution.

A Motion moved by Councillor Carr and seconded by Councillor Roberts that the Council of The Corporation of the Municipality of Central Elgin supports the AMO correspondence dated June 21st, 2018 respecting NAFTA. The Motion was Carried.

4. Southwestern Public Health
Correspondence received from Southwestern Public Health seeking permission to use the main beach in Port Stanley to engage with the public in health promotion and education on Friday, August 3rd and Saturday August 25th (in conjunction with Blue Flag Beach Bash).

Southwestern Public Health, formerly known as Elgin St. Thomas Public Health would like to request to use the main beach in Port Stanley to engage with the public in health promotion and education. We are requesting use of beach space near the beach volleyball courts August 3rd from 10 am to 3 pm and on August 25th from 10 am to 3 pm.

Southwestern Public Health would like to support the Municipality's Blue Flag beach application by providing environmental conservation education and healthy lifestyle promotion - see campaign messages attached from previous campaigns hosted in partnership with the Blue Flag committee.

Although there is no municipal law to regulate Port Stanley beach areas as a smoke-free space, the Smoke-free Ontario Act 2016 restricts smoking on and within 20 metres of children's playgrounds and publicly owned sport fields and surfaces (e.g., areas for basketball, baseball, soccer or beach volleyball, ice rinks, tennis courts, splash pads and swimming pools that are owned by a municipality, the province or a postsecondary education institution). With the physical location of these spaces overlapping on the main beach area we would like to educate the public of these areas through a positive based activity to prevent future charges by Tobacco Enforcement Officers.

On August 25th, we were notified of the Blue Flag Beach Bash taking place and offered a spot to participate in collaboration with the Ministry of Environmental Defense, which we welcomed. Coordination with the lead planner of the event, Giselle at "Space Is Events" is underway with Health Promoter Jessica Austin from Southwestern Public Health.

A Motion moved by Councillor Carr and seconded by Councillor Crevits that the Council of The Corporation of the Municipality of Central Elgin allow Southwestern Public Health to use the main beach in Port Stanley to engage in public health promotion and education on Friday August 3rd and on Saturday August 25th under the following conditions:

  • Liability Insurance be provided by the organizers of the event in the amount of $5,000,000 naming the Corporation of the Municipality of Central Elgin as co-insured and held harmless;
  • And that the event organizers sign a Special Events Property Rental Agreement as approved by Council.
The Motion was Carried.

Correspondence (for Council's Information)

A Motion moved by Councillor Roberts and seconded by Councillor Winkworth that Correspondence for Council's Information Items #1 - #7 inclusive be received as information and filed. The Motion was Carried.

1. Municipal Authority Over Landfill Sites
Correspondence received from The Township of Georgian Bay seeking support for their resolution respecting Bill 16, Municipal Authority Over Landfilling Sites Act.

2. County of Elgin - POA Court Facility
Copy of correspondence received from the County of Elgin respecting POA Courthouse.

3. Union Gas Ltd.
Correspondence received from Union Gas Ltd. respecting "Union Gas Ltd. - 2017 Deferral - Notices".

4. Ontario Municipal Energy Profile
Email correspondence received from IESO Community Engagement respecting the current state of municipal energy use in the province and future trends and opportunities.

5. Ontario Ombudsman
Copy of 2017-2018 Ombudsman Report can be viewed here: https://www.ombudsman.on.ca/Media/ombudsman/ombudsman/resources/Annual%20Reports/2017-2018AR-EN.pdf

6. College of Physicians and Surgeons of Ontario
Correspondence received from the College of Physicians and Surgeons of Ontario advising that nominations for the 2019 Council Award are now being accepted.

7. Notice of Decisions - Elgin County Land Division Committee
Coy of Notice of Decisions from the Elgin County Land Division Committee respecting E29/18 Vanderwyst, 42505 Southdale Line; E30/18 Vanderwyst, 42505 Southdale Line; E34/18 Taylor, 42560 Truman Line; and E35/18 Catt, 47263 Brouwers Line.

Reports

Committee

Special Events Village Church, Belmont - Family Fun Day

A Motion moved by Councillor Roberts and seconded by Councillor Carr that the Council of The Corporation of the Municipality of Central Elgin approve the Special Event Permit for Village Church - Family Fun Day to be held in Union Street Park, Belmont on Saturday, August 18th, 2018 from 10:00 am. to 3:00 p.m. subject to the following recommended conditions:

  • The organizers complying with the Special Events Policy as adopted by Council;
  • The execution of the Special Events Property Rental Agreement as approved by Council;
  • Liability Insurance be provided by the organizers of the event in the amount of $5,000,000.00 naming the Corporation of the Municipality of Central Elgin as co-insured and held harmless;
  • and The final schedule and location of the event being approved by the Director of Physical Services or his Designate.
The Motion was Carried.

Central Elgin Planning Office

CEP 41-18 - Application for Draft Plan of Subdivision Approval - Doug Tarry Limited, Kemsley Development Lands

A Motion moved by Deputy Marr Martyn and seconded by Councillor Carr that Report CEP.41.18 be received; And further that the Council of The Corporation of the Municipality of Central Elgin approve the municipal draft plan conditions for the Kemsley Development Lands be forwarded to the Manager of Planning for the County of Elgin with a request that they be included in the County's decision on the proposed draft plan of subdivision. The Motion was Carried.

CEP 42-18 - Application for a Consent No. E50/18 - William B. Horn, 61 Crescent Avenue

A Motion moved by Deputy Marr Martyn and seconded by Councillor Winkworth that Report CEP.42.18 be received for information; And that Council pass a resolution in support of consent application E50/18 to the Land Division Committee subject to the following conditions:

  • the payment of cash in-lieu of the dedication of 5% of the land for parkland purposes;
  • the proponent enter into a development agreement with the Municipality of Central Elgin to address administrative, technical and financial matters related to the development of the lot;
  • a copy of the reference plan be provided to the Municipality of Central Elgin;
  • and a drainage reassessment be done if necessary at the owners expense.
The Motion was Carried.

CEP 44-18 - Application for a Consent No. E52/18 - De Vries Family Farms Limited, 45865 Sparta Line

A Motion moved by Councillor Carr and seconded by Councillor Crevits that Report CEP.44.18 be received as information; And that the Council of The Corporation of the Municipality of Central Elgin pass a resolution in support of consent application E52/18 to the Land Division Committee subject to the following conditions:

  • approval of a zoning by-law amendment to prohibit any new residential dwellings on the retained lot;
  • a copy of the reference plan be provided to the Municipality of Central Elgin;
  • and a drainage reassessment be done if necessary at the owners expense.
The Motion was Carried.

CEP 45-18 - Application for a Consent No. E53/18 - De Vries Family Farms Limited, 45471 Sparta Line

A Motion moved by Deputy Marr Martyn and seconded by Councillor Carr that Report CEP.45.18 be received for information; And that the Council of The Corporation of the Municipality of Central Elgin pass a resolution in support of consent application E52/18 to the Land Division Committee subject to the following conditions:

  • approval of a zoning by-law amendment to prohibit any new residential dwellings on the retained lot;
  • a copy of the reference plan be provided to the Municipality of Central Elgin;
  • and a drainage reassessment be done if necessary at the owners expense.
The Motion was Carried.

CEP 46-18 - Application to Amend Township of Yarmouth By-law 1998 - Betty & Stephen Barnhardt, 7919 Fairview Road

A Motion moved by Councillor Carr and seconded by Councillor Roberts that Report CEP.46.18 be received; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to permit residential use on lands located at 7919 Fairview Road, which may be legally described as Part of Lot 7, Concession 6. geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for August 27th, 2018 at 12:20 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 47-18 - Application to Amend Township of Yarmouth By-law 1998 - Kenneth & Margaret Goodhue, 44912 Edgeware Line

A Motion moved by Councillor Crevits and seconded by Councillor Carr that Report CEP.47.18 be received; And that the Council of The Corporation of the Municipality of Central Elgin direct staff to prepare a site-specific draft amendment to the Zoning By-law to permit a grain drying use on lands located at 44912 Edgeware Line, which may be legally described as Part of Lot 12, Range 1 & 2, North of Edgeware Road, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for August 27th, 2018 at 12:30 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 48-18 - Application to Amend Township of Yarmouth By-law 1998 - Donna Catt, 47213 Brouwers Line

A Motion moved by Councillor Carr and seconded by Councillor Winkworth that Report CEP.48.18 be received; And that direction be given by the Council of The Corporation of the Municipality of Central Elgin to prepare a site-specific draft amendment to the Zoning By-law to satisfy conditions of a severance on lands located at 47213 Brouwers Line. which may be legally described as Part of Lots 24, 25 and 26, Concession 7, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for August 27th, 2018 at 12:40 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

CEP 49-18 - Application to Amend Township of Yarmouth By-law 1998 - Douglas & Joan-Marie Taylor, 45260 Truman Line

A Motion moved by Councillor Carr and seconded by Councillor Roberts that Report CEP.49.18 be received; And that direction be given by the Council of The Corporation of the Municipality of Central Elgin to prepare a site-specific draft amendment to the Zoning By-law to satisfy conditions of a severance on lands located at 45260 Truman Line, which may be legally described as Part of Lot 14. Concession 13, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for August 27th, 2018 at 12:50 p.m. in accordance with Ontario Regulation 545/06 as amended. The Motion was Carried.

Chief Administrative Officer

CAO 31-18 - Application for Exemption to the Noise By-law No. 212, as amended - Strike Out Cancer Event

The Motion was Carried.

CAO 32-18 - June 2018 Monthly Building Report

The Motion was Carried.

CAO 33-18 - Application for Exemption to the Noise By-law No. 212, as amended - Annual Concert in the Park - Belmont Lions Community Park

The Motion was Carried.

Director of Physical Services

PW 19-18 - Eastwood Park Public Consultation

The Motion was Carried.

PW 20-18 - Ministry of Natural Resources (MNR), Lake Erie Management Building, Port Stanley Harbour

That Council of the Municipality of Central Elgin receive report PW-20-18 be received as information; And that Council consider entering into an agreement with the Ministry of Natural Resources and Forestry at a future date for the leasing of office space in the Dominion of Canada Building to house the local office of the Lake Erie Management Unit, Fish and Wildlife Services Branch. The Motion was Carried.

PW 22-18 - Sparta Line Engineering Work

That Council of the Municipality of Central Elgin partner with the County of Elgin on the Sparta Line & Quaker Road Reconstruction project to extend the limits of construction east approximately 100 m on Sparta Line east of Quaker Road and install street lights; And that the Municipality retain Spriet Associates who is undertaking the work with the County to provide engineering services for the design of said work for an estimated total of $15,000 to be funded through the paved roads section of the physical services budget. The Motion was Carried.

PW 23-18 - Traffic Calming Policy

The Motion was Carried with only Deputy Mayor Martyn opposed.

Director of Financial Services/Treasurer

DFS 16-18 - Request for Tenders CE-007-18 Supply of One (1) Four-Wheel Drive Loader

Report: - A Request for Tenders, CE-007-18 - Supply of One (1) Four-Wheel Drive Loader was issued on Bids and Tenders on Tuesday, June 5, 2018 with a closing date of Thursday, July 5, 2018 at 2:00:00 p.m. Submissions were checked for compliance with the terms and specifications as set out in the document by the Financial Services Assistant - Procurement Specialist and a recommendation to award to the low bidder was done in conjunction with the Roads Superintendent. Optional equipment including an auto-greasing system and electrical corrosion prevention package were considered as part of the tender submission and are also recommended to be obtained at a total additional cost of $9,595. The total amount to be awarded is included in the recommendation above. A summary of the primary bid submissions is attached for Council's reference.

The total cost of the low bid (including optional items) is only slightly over the $200,000 budget as set out in the 2018 Roads Capital Equipment Budget but is still within the 10% approval threshold in compliance with Council's Central Elgin Procurement Policy.

That the Council of the Corporation of The Municipality of Central Elgin award Tender CE-007-18 to Nortrax Canada Inc. for a total tendered price of $213,139.00 exclusive of taxes; And further that the Council of the Corporation of The Municipality of Central Elgin authorize staff to accept the trade-in offer from Nortrax Canada Inc. in the amount of $60,000 exclusive of taxes in disposal of the 2006 John Deere Loader 544 as set out in Tender CE-007-18. The Motion was Carried.

DFS 17-18 - Tender CE-012-18 Backhoe Award

Report: - A Request for Prequalification, CERFPQ-001-18- Supply of One (1) Four-Wheel Drive Loader Backhoe with Extendable Dipper Stick was issued on Bids and Tenders on Tuesday, June 5, 2018 with a closing date of Tuesday, June 26, 2018 at 2:00:00 p.m. Physical demonstrations were conducted by Central Elgin Roads staff on Wednesday, July 11, 2018 with scoring evaluations to prequalification for invitation to bid on Tender CE-012-18. A minimum score of 45 out of a possible 70 points was required to receive the invitation.

Tender CE-012-18 was then issued to the two prequalified demonstrators with a closing date of Thursday, July 19, 2018 at 2:00:00 p.m. Only one bid was received and was verified for compliance by the Financial Services Assistant - Procurement Specialist and a recommendation to award was done in conjunction with the Director of Physical Services. A summary of the bid submission is attached for Council's reference. Staff are also recommending the purchase of the optional auto-greasing system which can be included at an additional cost of $8,200.00. With the optional equipment added, the total award value remains within the 10% allowable over budget expenditure amount as noted in the Procurement Policy and the 2018 Roads Capital Equipment budget of$160,000. The purchase will be fully funded by the Roads Vehicle and Equipment Reserve Fund with no impact on the tax-supported budget.

That the Council of the Corporation of The Municipality of Central Elgin award Tender CE-0121 8 to Nortrax Canada lnc. for a total tendered price of $168,610.00 exclusive of taxes; And further that the Council of the Corporation of The Municipality of Central Elgin authorize staff to accept the trade-in offer from Nortrax Canada Inc. in the amount of $25,000.00 exclusive of taxes in disposal of the 2006 John Deere 410 as set out in Tender CE-012-18. The Motion was Carried.

DFS 18-18 -Tender CE-009-18 Supply and Placement of Road Granulars

Report: - A Request for Tenders, CE-009~81- Supply and Placement of Road Granulars, was issued on Bids and Tenders on Thursday, June 21, 2018 with a closing date of Thursday, July 19, 2018 at 2:00:00 p.m. Only one submission was received. It was checked for compliance with the terms and specifications as set out in the document by the Financial Services Assistant - Procurement Specialist and a recommendation to award to the low bidder was done in conjunction with the Director of Physical Services. A summary of the bid submissions is attached for Council's reference. This program is adequately budgeted for in the 2018 Physical Services Loose Top Roads.

That the Council of the Corporation of The Municipality of Central Elgin award tender CE~009-18 Supply and Placement of Road Granulars to Johnston Brothers (Bothwell) Inc. for a total tendered price of $113,512.50 exclusive of taxes. The Motion was Carried.

DFS 19-18 - CERFP-004-18 Full Response Pumper for CEFRS

Report: - A Request for Proposals, CERFP-004-18 - Supply of One (1) Full Response Pumper for Central Elgin Fire Rescue Services, was issued on Bids and Tenders on Thursday, June 14, 2018 with a closing date of Wednesday, July 18, 2018 at 2:00:00 p.m. Bid submissions were verified for compliance by the Financial Services Assistant - Procurement Specialist. Evaluations of the proposals were then conducted by a Fire Services evaluation team with a recommendation to award based on the scoring as attached to this report. The budget as amended in the attached CPR for this acquisition was $650,000 to be funded from the Fire Services Vehicle Reserve Fund. The total price including the non-rebatable portion of the HST will be just under $675,000 making the acquisition well within the 10% budget overage allowance within the Procurement Policy. The additional financing required can be obtained from the Fire Services Vehicle Reserve Fund.

That the Council of the Corporation of The Municipality of Central Elgin award Request for Proposal CERFP-004-18 to Safetek Emergency Vehicles Ltd. for a total tendered price of $662,600.00 exclusive of taxes. The Motion was Carried.

DFS 20-18 - Tender CE-010-18 Turvey Park Redevelopment

Report: - A Request for Tenders, CE-010-8 1- Turvey Park Redevelopment, was issued on Bids and Tenders on Thursday, June 21, 2018 with a closing date of Thursday, July 19, 2018 at 2:00:00 p.m. One submission was received prior to bid closing while a second bid was received and will be returned unopened as it was received shortly past the closing deadline. The bid was checked for compliance with the terms and specifications as set out in the document by the Financial Services Assistant -~ Procurement Specialist and a recommendation to award to the low bidder was done in conjunction with the Physical Services Department. A summary of the bid submission is attached for Council's reference.

The CPR for Turvey Park was approved as part of the 2017 budget and is attached for Council's information. A residual of over $400,000 remains available for spending from 2017 on this work.

That the Council of the Corporation of The Municipality of Central Elgin award tender CE—010—18 Turvey Park Redevelopment to Barcon Construction Inc. for a total tendered price of $124,525.00 exclusive of taxes; And further that the CAO/Clerk and Mayor be authorized to sign the Service Agreement with Barcon Construction Inc. based on the terms specified in Tender CE-010-18. The Motion was Carried.

DFS 21-18 - FCM Green Municipal Fund Grant Program Application

Report: - Over the past year, the Port Stanley Harbour Steering Committee and Dillon Consulting have been developing a secondary plan for the Port Stanley Harbour. During this process, the Steering Committee and Dillon agreed that the municipality should investigate the possibility of remediating and potentially obtaining a Record of Site Condition for the West Harbour Lands in the short term to encourage future development.

”Through the Green Municipal Fund (GMF), the Federation of Canadian Municipalities (FCM) directly supports brownfield remediation, risk management and bright field initiatives through grants for studies, plans and pilot projects, and loans for capital projects.”

Stantec Consulting estimates this scope of work will cost $154,000.00. Stantec's estimate sheet is attached. If the Municipality's grant application is approved FCM will partially cover the eligible costs.

That the Council of the Corporation of the Municipality of Central Elgin receives report DFS21-18 as information; And further that the Council of the Corporation of the Municipality of Central Elgin authorize staff to apply for grant funding under the Federation of Canadian Municipalities (FCM) Green Municipal Fund program for the Phase 1 and Phase 2 ESA on the West Harbour Lands; And finally that upon obtaining funding approval, Central Elgin staff be authorized to enter into an Agreement for Services with Stantec Consulting for the supplementary soil and ground water investigation and analysis of said West Harbour Lands. The Motion was Carried.

DFS 22-18 - Change Machine Removal

Report: - Back in 2013, Central Elgin installed a change machine at the Main Beach Washrooms for use by paid parking patrons who did not have a credit card or the proper change to pay at the parking machines. Since that installation, staff have made weekly trips (if not multiple trips) to address malfunctions, inoperability, emptying and refilling, etc. in the most recent year and a half the service provider for the machine indicated that the machine had likely reached its useful life maximum and offered minimal suggestions on self-fixes in an attempt to extend its life.

However, with the implementation of the new machines, bill acceptors were added on five (5) of the nine (9) machines at locations in the various paid parking lots. In addition, 2016 brought along the introduction and availability of the MacKay Pay phone application providing a third alternative to paying for parking in Port Stanley.

Staff have considered and compared various other paid parking facilities in neighbouring communities and do not feel that replacing and/or paying to repair the change machine will provide any further benefit to Central Elgin. Senior staff have met and feel strongly that given the three alternatives for payment available and due to ongoing complaints about the inoperability of the change machine currently, Parks and Recreation staff removed the change machine and its signage on Wednesday, July 18th and will not be replacing it.

A Motion moved by Councillor Carr and seconded by Deputy Mayor Martyn that the Council of The Corporation of the Municipality of Central Elgin receives report DFS 22-18 as information. The Motion was Carried.

DFS 23-18 - Affordable Housing Focus Group

Report: - Back in June of 2017, members of a sub-committee of the Port Stanley Village Association (PSVA) interested in creating an affordable seniors housing and community hub building in Port Stanley attended Council to acquire support in application for a funding grant under the New Horizons for Seniors Program. Council endorsed the request and the grant application was made. In addition, this PSVA sub-committee both as a whole and individually have participated in the Age-Friend|y Community Plan for Elgin County.

Council re-invited this sub-committee to make a presentation at the July 23rd meeting of Council with the hopes of receiving more information about the housing needs and potentially establishing a committee of Council that would not only look at the seniors housing shortage but the lack of affordable rental housing in Central Elgin as a whole and more specifically as it pertains to Port Stanley.

Staff have met on several occasions with Ms. McMillan and Mr.Watson. We admire their passion, their knowledge and understand their need to create an action plan to address the ongoing issue of affordable housing in Central Elgin. Staff are recommending that Council create an Affordable Housing Focus Group comprised of members of Council and staff, as well as Elisabeth Sebestyen, Director of Social Services and Housing for St. Thomas~Elgin, as the municipality's administering Housing Service Manager or her designate, the individuals presenting today and a small number of interested community members are large. The terms of reference and scope of work for the Group could be vetted at its first meeting with a report back to Council for their approval.

A Motion moved by Councillor Carr and seconded by Councillor Crevits that the Council of The Corporation of the Municipality of Central Elgin create an Affordable Housing Focus Group with representation including members of Council, staff, and potential stakeholders, and interested community members at large in conjunction with Social Services and Housing of St. Thomas Elgin as a service manager. And further that Councillor Fiona Roberts and Councillor Dan McNeil be appointed to represent Central Elgin Council. The Motion was Carried.

DFS 24-18 - 2018 User Fee Schedule Amendments

Report: - Subsequent to the 2018 Budget Development cycle, Council approved changes to the overall management of the Port Stanley Harbour as well as two by-laws related to the permitting of Signs and Noise Exemption Applications. Staff have undertaken the necessary updates to the User Fees and Charges Schedule 'A' to reflect both the approved new rates for the Sign By-law and Noise Reduction By-law as well as the requisite rate changes to reflect the new management strategy for the Port Stanley Harbour.

Staff met with Mark Golem, as a representative of the Port Stanley fishing community, to discuss the potential rate strategies for berthage in the Port Stanley Harbour. As a result staff are suggesting rate mounts that provide a 2-month free discount for those choosing to obtain an annual pass over those who choose to pay monthly. These rates will be based on actual boat length not keel size as was done previously. Staff did a preliminary analysis of the new rates, after some of the lengths of the boats were obtained, in comparison to those billed previously to ensure that this rate strategy would not negatively impact the fishing community. The suggested table as identified on Page A-4 of Schedule 'A' to amended By-law 2211 is show below for Council's review.

Service Daily Rate Monthly Rates Annual Rates
Daily Berthage Rate $20.00    
Daily Berthage Rate including Hydro $25.00    
Berthage < 18 metre boat length   $260.00 $2,600.00
Berthage 18 - 20 metres boat length   $280.00 $2,800.00
Berthage 20.1 - 22 metres boat length   $300.00 $3,000.00
Berthage 22.1 - 24 metres boat length   $320.00 $3,200.00
Berthage > 24 metres boat length   $340.00 $3,400.00

Hydro Pedestals for Monthly & Annual Berthage will be as billed by the Hydro supplier.

Note: plus applicable taxes.

A Motion moved by Deputy Mayor Martyn and seconded by Councillor McNeil that the Council of The Corporation of the Municipality of Central Elgin accept report DFS 24-18 Updates to the 2018 User Fees & Charges Schedule 'A' as information. The Motion was Carried.

Director of Fire Rescue Services/Fire Chief

FS 10-18 - Monthly Alarm Activities Report

A Motion Moved by Councillor Winkworth and Seconded by Councillor McNeil that the Council of The Corporation of the Municipality of Central Elgin receive Report FS 10-18 Monthly Alarm Activities Report as information. The Motion was Carried.

By-laws

A Motion Moved by Councillor Crevits and Seconded by Councillor Winkworth that By-law 2267, 2268, 2269, 2274, 2275, 2276, 2277, 2278, 2279, 2280, 2281, 2282 and 2283 be taken collectively. The Motions were read 1st, 2nd, and 3rd time and finally passed collectively.

By-law 2267 - Adopt Estimates and Sums - 2018 Operational & Capital Expenses - Municipal Water System

By-law 2268 - Adopt Estimates & Sums - 2018 Operational & Capital Expenses - Municipal Wastewater (Sewer) System

By-law 2269 - Establish Water & Wastewater Services Charges for 2018-2022

By-law 2274 - Confirmatory By-law

By-law 2275 - Being a By-law to Delegate Authority to Municipal Officials

By-law 2276 - ZBA - 7418 Quaker Road, Temple

By-law 2277 - ZBA - 163 Maud Street, Leeson

By-law 2278 - ZBA - 45594 Ferguson Line, Campbell

By-law 2279 - ZBA - 45575 Ferguson Line, Campbell

By-law 2280 - Exemption, Part Lot Control- Andrew Sloan, Colborne Street

By-law 2281 - ZBA - Kemsley Farm

By-law 2282 - Being a By-law to Amend By-law 2211 and Update Fee Schedule "A"

By-law 2283 - Development Agreement with Land Rise Developments Inc. respecting Plan of Subdivision 34T-CE1701

Public Notice

1. Change Name of Edith Street to Guy Lombardo Lane

NOTICE OF PROPOSED BY-LAW TO CHANGE THE NAME OF EDITH STREET TO GUY LOMBARDO LANE

TAKE NOTICE that the Council of The Corporation of the Municipality of Central Elgin intends to pass a by-law to rename the existing public highway, now known as Edith Street, as Guy Lombardo Lane.

AND FURTHER TAKE NOTICE that Council will hear any person, or by his/her counsel, solicitor or agent, who wishes to make representation respecting the proposed by-law at its regular meeting scheduled for 1:00 pm on Monday, August 27, 2018 in the Council Chambers of the Elgin County Administration Building, 450 Sunset Drive, Central Elgin. The Council shall only hold such hearing for applications received by the Chief Administrative Officer/Clerk on or before Wednesday, August 22, 2018.

Resolutions

New Business

The Sparta Ball Diamond is too small for the playground equipment to meet CSA standards. The Northwest corner of the downtown parking lot has enough room to put a fence and the equipment.

Closed Session

CS1 - Closed Session Minutes - Council went into Closed Session at 3:50 P.M.

CS2 Litigation or Potential Litigation (s.239(2(e)) and/or Solicitor-Client Privilege (s.239(2)(f)) - Oille Drain (available Monday)

CS3 Security of Property (s.239(2)(a)) and/or A Proposed or Pending Acquisition or Disposition of Land (s.239(2)(c)) - Port Stanley Fire Station (verbal update)

Adjournment


Last Updated: Tuesday, 24 July 2018 13:11:12 PM EST

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