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Port Stanley News RSS Feed  News Regular/Planning Meeting Of Council On Monday, July 22nd, 2019

News

by Doug Harvey

The Corporation of the Municipality of Central Elgin

Regular/Planning Meeting Of Council On Monday, July 22nd, 2019

Roll Call - All present.

Disclosure of Pecuniary Interest and the General Nature Thereof

Mayor Martyn had interest with Correspondence Action item 2. Integrity Commissioner - a Report Regarding the Conduct of Central Elgin Mayor Sally Martyn.

Adoption of Minutes

Minutes of the Special Meeting of Council dated May 3 and Regular Meeting of Council dated Monday, June 10, 2019 were adopted.

Delegations

1. 2018 Financial Statements
Scott Trevors, Graham, Scott, Ens was in attendance to present draft Financial Statements.

The 2018 Audit Findings Letter reports no concerns that require Council's attention.

  • There were no changes to the audit plan.
  • We have not identified any other significant matters that we wish to bring to your attention at this time.
  • There were no significant difficulties encountered during our audit.
  • There were no significant changes in accounting policies.
  • We did not identify any alternative accounting policies that would have been more appropriate in the circumstances.
  • We did not identify any significant accounting policies in controversial or emerging areas.
  • There were no significant estimates/judgements contained in the financial statements.
    • Allowance for doubtful accounts
    • Accrued liabilities
    • Net realizable of capital assets
    • Vacancies and potential tax rebates
  • We did not identify any financial statement disclosures that are particularly significant, sensitive or require significant judgments, that we believe should be specifically drawn to your attention.
  • We accumulated no significant uncorrected misstatements during our audit.
  • We did not identify any control deficiencies that, in our judgment, would be considered significant deficiencies.
  • In a separate communication, as attached, we have requested a number of written representations from management in respect to their responsibility for the preparation of the financial statements in accordance with Canadian accounting standards for public sector enterprises.
  • We did not identify any other audit matters of governance interest to bring to your attention at this time.
DFS 15-19 2018 Consolidated Financial Statements
A Motion moved by Deputy Mayor Marks and seconded by Councillor Row that the Council of The Corporation of the Municipality of Central Elgin approve the 2018 Consolidated Financial Statements for the Municipality of Central Elgin; And that the Mayor be authorized to sign the 2018 Audit Findings Letter on behalf of the Municipality; And further that Council authorize $85,000 of the surplus be allocated to the Recreation reserve with the reminder to the Central Elgin Rate Stabilization Reserve as per Report DFS 15-19. Carried.

2. Catfish Creek Conservation Authority
Christopher Wilkinson, General Manager/Secretary-Treasurer, CCCA, was in attendance to present CCCA - 2019 Strategic Plan.

Our strategic plan 2019 - 2023 responds to feedback obtained from watershed residents, stakeholders, municipal partners, and Board Members. We reached out broadly, using meetings and an online survey. Throughout the consultations we heard what we do is very important for the residents we serve. We heard that we should be enhancing our opportunities for the public to connect with our natural environment, for example expanding our outdoor education programs. We also heard that we should be ensuring good value for the taxpayer through sustainable recreational experiences.

While this plan is responsive to new threats, we remain focused on our traditional mandates to protect people and property from natural hazards, improving the ecological health of the watershed, curate and foster an appreciation of the natural environment by connecting people with nature, ensure our conservation lands are well managed, and finally a commitment to operate a sustainable and adaptable organization.

OUR STRATEGIC PRIORITIES

  • 1. Protect life and minimize property damage from flooding and erosion
  • 2. Improve the ecological health of the Catfish Creek watershed
  • 3. Curate an appreciation for nature
  • 4. Ensure our conservation lands are protected and enhanced
  • 5. Operate a sustainable and adaptable organization

OUR CORPORATE VALUES

Committed

We are committed to conservation and work every day to improve the health and function of the Catfish Creek watershed and to provide the outdoor recreation opportunities and customer service that the community expects from us.

Proud

We are proud of our watershed and are proud to dedicate ourselves to the protection of the watershed. We work hard to increase the natural spaces so that future generations can also be proud of the watershed.

Compassionate

We are compassionate with landowners and we understand both their interests and those of a changing environment. We have a great history of working with landowners to find solutions that work for all parties.

Creative

We are creative in our solutions and we understand the challenges of today's economy. We are committed to being creative and adaptive in our business solutions to ensure we are a sustainable organization for another 70 years.

1 -Protect Life & Minimize Property Damage from Flooding and Erosion

Hundreds of watershed residents still live and operate businesses within floodplains, in particular within the Town of Aylmer, and the Villages of Springfield and Port Bruce. Built infrastructure such as the Springwater Dam are operated to mimic the natural flow of the creek. Due to the observed increased variability of climate and high Lake Erie water levels, the risk of ice jams and shoreline erosion remains.

Strategic Actions

  • Continue to develop our municipal flood forecasting and warning partnerships and increase our capacity to better anticipate and predict Flood Events
  • Refine our monitoring network and build capacity around data management tools and our flood operations center to ensure effective water quantity decision making
  • Continue to monitor, assess, and map natural hazards to further our detailed understanding of riverine and shoreline processes
  • Commit to maintaining our quick turnaround time for all permits and inquiries
  • Further streamline our planning services to ensure, among other things that the public is able to search the internet for areas of development constraint related to natural hazards

2 - Improve the Ecological Health of the Catfish Creek Watershed

Our focus is on improving the ecological health of the watershed and restore its aquatic & terrestrial features. Municipalities partner with us to deliver environmental services on their behalf. Since 2012, we have created over 50 acres of woodlots, 50 acres of wetlands, 50 acres of tall grass prairies, and have protected and restored over 1,300 m of creek banks from erosion. We also work with Provincial and Federal partners to monitor and implement projects that improve water quality, in particular working to reduce phosphorous and other nutrients from entering Lake Erie.

Strategic Actions

  • Engage landowners and all levels of government regarding funding programs to reduce nutrient loads in streams, rivers, and Lake Erie
  • Using the best science & information such as CCCA Watershed Plans & other Community based Natural Heritage Restoration Plans, to work with landowners to restore the natural environment through the implementation of targeted stewardship projects that restore natural areas
  • In partnership with Municipal partners, work towards a “Greening Strategy” to manage the current loss of Ash and Elm trees, the future loss of Beech trees, and to increase forest cover and other habitats (ex. prairie, wetlands) over time
  • Work in collaboration with partners to promote best management practices such as tree planting, cover crops, and other initiatives which ultimately improve water quality and reduce nutrient loading into our creek and lake

3 - Curate an appreciation for nature

The Catfish Creek watershed is home to over 21,000 watershed residents whose health and well-being can benefit from our passive recreational opportunities. We also provide environmental education through our outdoor education programs which, in 2018, saw over 1,500 residents participating in our outdoor activities such as snowshoeing and guided nature hikes in our five Conservation Areas. As a large landowner within the Carolinian Life Zone, we want to share our unique brand of nature with residents as well as visitors from outside our watershed and deliver programs to educate and provide passive recreational opportunities to youth and the general public.

Strategic Actions

  • Provide recreational and educational opportunities using a sustainable and balanced approach
  • Commit to deliver a financially sustainable nature/outdoor education program that is mobile, hands-on, and interactive
  • Complete an infrastructure deficit report in order to develop future budgets in terms of reinvestments required in our Conservation Areas and updates to our business plan and campground expansion plan
  • Research and promote the history of the Springwater Conservation Area, in particular the East Campground which includes the School House, Arboretums, pond, and boardwalk
  • Enhance our social media presence to promote our organization, events, public consultation opportunities and natural watershed assets
  • Gain a better understanding of our customers to enhance and refine our services, and to improve customer satisfaction

4 - Ensure our Conservation Lands are protected and enhanced

As of 2018, CCCA has acquired a total of 1,300 acres of land making us the largest public landowner in the watershed. In addition to our two Conservation Areas, we own protected natural areas with limited public access, urban parkland maintained by the Town of Aylmer, and several rural properties.

Strategic Actions

  • Balance ecology and the economy in decisions related to conservation lands
  • Ensure the long term sustainability of our natural spaces
  • Update our Conservation Lands Management Plans to ensure we manage our natural spaces in an ecologically sound manner
  • Acquire and dispose of properties to balance the management of our organization to meet our core mandate, and also to help meet our ecological objectives
  • Engage in Wildlife Management partnerships where feasible to ensure human-wildlife interactions are minimized and to maximize species at risk and sensitive plant species recovery

5 - Operate a sustainable and adaptable organization

We are a very adaptable organization with a history of exceptional quality and customer service for an organization our size. We need to continue being efficient over the next five years in order to ensure we remain sustainable. Customer Service is important to us and we value the relationships we have developed in our community over time.

Strategic Actions

  • Integrate the observed changes in climate variability into our natural resources programs to mitigate the impact of flooding and low water
  • Further diversify our business model to result in an increased ratio of self-generated revenue compared with tax-supported revenue
  • Enhance existing and develop new partnerships with those that share similar values, such as local interest groups, academia, government, and the private sector
  • Review current policies and processes to strengthen financial controls and reduce exposure to risk (e.g. long range capital and operating budgets)
  • Create a longer term business plan and agreements to streamline municipal levy process and increase transparency
  • Conduct routine evaluations of program and staff performance and report on outcomes to drive improvements
  • Improve relationships with our municipal partners through regular communication with council and staff
  • Create a social media strategy to promote our events and share our natural assets
  • Implement a formal fundraising program through the establishment of a Foundation
  • Monitor and report at least annually on the progress of implementing this strategic plan

3. New Port Stanley Fire Station
Janet Stewart, Thomas Brown Architects, will be in attendance to provide an update on the new Port Stanley Fire Station.

Land for the Port Stanley Fire Station at the intersection of Sunset and East Road has been acquired and now the project can now proceed.

Net Zero Carbon

  • SW Ontario-grown wood building
  • Increased thermal performance
  • Sequesters 265 metric tonnes of C02.
  • Recognizes the role materials play in reducing carbon footprint.
  • Sustainable materials
  • Locally produced
  • Long service life

Net Zero Energy - The building produces as much energy as it uses.

Strategies for NZE

  • Increasing building thermal performance
    • Base Building - Meets O.B.C. updated energy-efficiency SB-10
    • NZE - Meets CaGBC NZE envelope recommendations
  • Increasing efficiencies of building systems
    • Mechanical:
      • Geothermal wells & heat pumps
      • Ducted heating & cooling
      • Radiant floor heating Apparatus Bays
      • ERV -continuous ventilation
    • Electrical:
      • LED lighting
      • Vacancy sensors
      • Day lighting sensors
  • Generating on-site renewable energy
    • Generating renewable energy - Solar photovoltaic (PV) - 60kW

Costs for Net Zero Energy = $ 800,000

  • Increasing building thermal performance + $ 110,000
  • Increasing efficiencies of building systems + $ 233,000
  • Generating on-site renewable energy + $ 357,000
  • Arch/Struc/Mech/Elec/Geo/Study Fees + $ 100,000

13% increase in Project Cost to achieve 45% reduction in energy usage
10.5% increase in Project Cost to achieve energy independence

2020 energy cost saving of Base Building: $12,479

3.3% annual utility cost increase over 60 year predicted service life.

Recovery of additional costs in year 34.

Federation Of Canadian Municipalities funding opportunity

  • Long-term loan up to 80% project costs, includes 15% grant
  • NZE Project cost = $4.2 million
  • Long-term loan = $2.85 million + Grant = $0.5 million
  • Net NZE Project Cost = $ 840,000

The Base Building Project Cost = $3.4 million
Net Zero Energy Building Cost = $4.2 million

CAO 38-19 - Proposed Port Stanley Fire Station
A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Council direct staff to incorporate the net zero energy elements in the new Port Stanley Fire Station; And that Council direct staff to submit an application to the FCM Green Municipal Fund for funding to assist with NZE capital costs; And further that Council authorize Thomas Brown Architects to finalize the fire station design and tender the project for bids by pre-qualified firms as per Report CAO 38-19. Carried.

Correspondence (Action)

1. Port Stanley Community Policing Committee
Correspondence received from the Port Stanley Community Policing Committee respecting crosswalks.

This letter is to formally request that County & Municipal staff along with Council work together to develop a crosswalk and/or traffic calming policy that can begin to be implemented in 2019 in Port Stanley, recognizing the need for refurbishment of existing crosswalks in a creative yet functional design as well as adding new crosswalks in strategic locations given the increase in development and subsequent increase in vehicle, pedestrian & bicycle traffic. Vehicles may have to continue to have the right of way yet with some ingenuity, they could be encouraged to slow down.

There are currently 3 mid-block, unofficial crosswalks in Port Stanley, joining ends of sidewalks, which could use some fresh paint and perhaps some creativity in design to encourage drivers to stop even though vehicles have the right of way and to notify pedestrians of this. in addition, there are several other locations that should also be evaluated for all season effectiveness.

Existing 3 mid-block crossings to refresh:

  • 1. Carlow Rd, north end, where northwest sidewalk ends, to cross to east side sidewalk
  • 2. Warren St., east of bridge, where south sidewalk ends, to cross to north side sidewalk
  • 3. Colborne St., at Foodland, where east sidewalk ends, to cross to west side sidewalk

Additional locations to be evaluated:

  • 4. Carlow Rd,east side in front of condos, over to west side sidewalk
  • 5. Warren St., at stop sign at Colborne St., to cross between north & south side sidewalks
  • 6. Bridge St., at Bostwick St., to cross east/west across Bostwick St.
  • 7. Bridge St., at Bostwick St., to cross north/south across Bridge St.
  • 8. Bridge St., at Carlow, to cross north/south between train station & tourist office
  • 9. George St., at William St., to cross east/west and north/south
  • 10. William St., at Smith St. (no sidewalks on Erie St. but both Smith & Erie at William are concerns)
  • 11. William St., at Lotus Lane, east/west between parking lot and Mackie's (2 crossings w/signs in roundabout south of Lotus Lane are unused, west side one ends at guardrail)
  • 12. Edith Cavell St., at Stanley Park, to cross north/south

Signage observations:

  • Be positive — le indicate where to park rather than ‘no parking', where possible
  • Overnight parking — restrictions currently posted only on municipal boundaries~need one on Sunset Dr
  • A signature/gateway sign on Union Road and Sunset Rd. could serve as a good reminder of key items
  • Possibly consolidate signs and improve the aesthetics of the Village

Speed zone observations:

  • Neighbourhood speed zones — basically everywhere except for Bridge, Carlow, Colborne & East Rd/Joseph St.
  • Make Warren St. and every road south to the lake between Carlow and Colborne 40 km/h
    • Bridge St. — now 40 km/h eastbound until Carlow Rd where it is 50 km/h to lights at Colborne - change entire street to 40 km/h for consistency and safety
    • Carlow Rd— 50 km/h northbound until Community Safety zone for school which then ends a short distance before stop sign at Warren St. - extend Community Safety zone or 40 km/h zone to stop sign at a minimum or make road completely 40 kmh.
    • Colborne - possibly reduce speed to 40 km/h starting at Warren St. and south for safety
    • Joseph St. (schoolhouse hill) - shape and slope of hill warrants a 40 km/h zone for safety, at least going downhill.
    • East Rd - re-evaluate speed zones given residential development
  • Subsequently, '40 km/h Ends' signs could be removed
  • Consider road narrowing options in strategic locations on Colborne, Carlow & East Road (ie attractive boulevard between lanes to naturally slow vehicle traffic and make pedestrian traffic safer)

A discussion began on the traffic concerns and the need for crosswalks in other areas of Central Elgin.

A Motion moved by Councillor Row and seconded by Councillor Fehr that Council direct staff to consult with the County of Elgin respecting correspondence received from the Port Stanley Community Policing Committee regarding crosswalks in Port Stanley and historical pedestrian crossing issues in Belmont; And further that Council request that staff report back to Council at a future meeting the findings of said consultation. Carried.

2. Integrity Commissioner
Report Regarding the Conduct of Central Elgin Mayor Sally Martyn

Councillor Crevits and Councillor Fehr both indicated that they did not hear any comments from the Mayor that would be deemed inappropriate.
Councillor Row commented that she agreed with Councillor's Crevits and Fehr and we should move forward and file this report, it's a lesson learned to be very professional in what we do.
Deputy Mayor Marks indicated that he heard the comments that were very unprofessional and wondered why they were even there on the facilities tour. The comment was made that the Fernie Street had reared it's ugly head again.

A Motion moved by Councillor Crevits and seconded by Councillor Row that the Council of the Municipality of Central Elgin adopt the findings of the Integrity Commissioner Report dated July 17, 2019 whereby Mayor Martyn contravened various sections of the Code of Conduct respecting interpersonal conduct and communications; And further that given the Mayor's apology for said contraventions, that no further action be taken. Carried.

3. PSVA - Misting Station
Copy of correspondence received from the Port Stanley Village Association (PSVA) respecting placement of a misting station at the Port Stanley Visitor's Centre.

A Motion moved by Councillor Roberts and seconded by Deputy Mayor Marks that correspondence received from the Port Stanley Village Association (PSVA) respecting a misting station in Port Stanley be deferred to the 2020 Budget Discussions; And further that Council direct staff to send correspondence to the Port Stanley Village Association thanking them for their suggestion. Carried

Correspondence (for Council's Information)

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Correspondence for Council's Information Items #1 - #18 excluding #8, #9, #12 be received as information and filed. Carried.
Items #8, #9, #12 were taken, supported and Carried separately.

1. Copy of minutes from the Catfish Creek Conservation Authority meeting dated May 2, 2019.

2. Correspondence received from the City of Hamilton respecting changes being proposed for public health in Ontario.

3. Safety on Family Farms
Correspondence received from the Township of Warwick respecting Enforcement for Safety on Family Farms in Ontario.

4. Ministry of the Solicitor General
Correspondence received from the Office of the Fire Marshal and Emergency Management advising the Municipality is compliant with the Emergency Management and Civil Protection Act (EMCPA) in 2018.

5. County of Elgin
Copy of Highlights from the County Council meeting dated June 25, 2019.

6. Township of Malahide
Correspondence received from the Township of Malahide respecting the Automatic Aid Agreement

7. Celebrate Central Elgin
Copy of minutes from Celebrate Central Elgin meeting dated April 25, 2019.

8. Library Services
Copy of correspondence received from the Township of South Glengarry respecting Library Services.

9. Retail Cannabis Stores
Copy of correspondence received from the City of Brantford respecting "Endorsement of LUMCO resolution regarding Retail Cannabis Stores".

10. Association of Municipal Clerks & Treasurers of Ontario (AMCTO)
Copy of AMCTO Position Paper "Modernizing the Voters' List"

11. Joint Accessibility Advisory Committee (JAAC)
Copy of minutes from JAAC meeting dated March 19, 2019.

12. ROMA/OGRA Combined Conference
Copy of correspondence received from The Township of Prince opposing a combined ROMA/OGRA Conference.

13. Town of Oakville
Correspondence received from the Town of Oakville respecting "Traffic Calming and Speed Limit Review".

14. Trans Canada Trail
Copy of "The Great Trail" produced by Trans Canada Trail.

15. Thinking Beyond the Box
Correspondence received from Stewardship Ontario respecting "Industry Funding for Municipal Blue Box Recycling for the First Quarter of the 2019 Program Year.

16. Port Stanley BIA Board of Management
Copy of minutes from BIA Board of Management meeting dated May 15, 2019.

17. Fernie Street
Copy of correspondence received from Lori & Dana Taras respecting Fernie Street.

18. ICIP Rural and Northern Funding Stream
Email correspondence received from Ministry of Infrastructure advising that Front Street Slope Stabilization Project was not nominated for federal review and approval.

Reports

Central Elgin Planning Office

1. CEP 37-19
Application to Amend Village of Port Stanley By-law 1507 - Jeff Pocock, 167 Bartholomew Street

A Motion moved by Deputy Mayor Marks and seconded by Councillor Crevits that Report CEP 37-19 be received as information; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law in support of the proposed residential use on lands located at 167 Bartholomew Street, which may be legally described as Registered Plan No. 160, Part of Lots 12 and 13, geographic Village of Port Stanley, now the Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday, August 26, 2019 at 12:50 p.m. in accordance with Ontario Regulation 545/06 as amended. Carried.

2. CEP 38-19
Application to Amend Township of Yarmouth By-law 1998 - 47685 Forsyth Line - Cornelius and Elizabeth Unger

A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that Report CEP 38-19 be received as information;And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to permit a kennel use, on lands which may be legally described as Concession 4, North Part of Lot 28, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday, August 26, 2019 at 12:40 p.m. in accordance with Ontario Regulation 545/06 as amended. Carried.

3. CEP 39-19
Application to Amend Township of Yarmouth By-law 1998 - 43909 Talbot Line - 464895 Ontario Inc.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that Report CEP 39-19 be received as information; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to permit the expansion of the existing industrial use, on lands which may be legally described as Concession 8, North Part of Lot 12, Reference Plan 11R2741 Parts 1-5, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday, August 26, 2019 at 12:30 p.m. in accordance with Ontario Regulation 545/06 as amended. Carried.

4. CEP 40-19
Application to Amend Village of Port Stanley By-law 1507 - Terry Mullan, 248 Edward Street

A Motion moved by Councillor Crevits and seconded by Deputy Mayor Marks that Report CEP 40-19 be received as information; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law in support of the proposed residential use on lands located at 248 Edward Street, which may be legally described as Lot 7 and Part of Lots 5 and 6, Registered Plan No. 177, geographic Village of Port Stanley, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday, August 26, 2019 at 12:20 p.m. in accordance with Ontario Regulation 545/06 as amended. Carried.

5. CEP 41-19
Application to Amend Village of Port Stanley By-law 1507 - Single and Semi-Detached, Blocks 69 and 70, and Open Space - 1991321 Ontario Ltd., (Domus Developments (London) Inc.)

A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that Report CEP 41-19 Application to Amend Village of Port Stanley By-law 1507 - Single and Semi-Detached, Blocks 69 and 70, and Open Space - 1991321 Ontario Ltd., (Domus Developments (London) Inc.) be received as information. Carried.

6. CEP 42-19
Application to Amend Village of Port Stanley By-law 1507 - Blocks 71 and 72 - 1991321 Ontario Ltd. (Domus Developments (London) Inc.)

A Motion moved by Councillor Roberts and seconded by Deputy Mayor Marks that Report CEP 42-19 Application to Amend Village of Port Stanley By-law 1507 - Blocks 71 and 72 - 1991321 Ontario Ltd. (Domus Developments (London) Inc.) be received as information. Carried.

7. CEP 44-19
Application to Amend Township of Yarmouth By-law 1998 - 6681 Quaker Road - Dave and Mary Lynn McPherson

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Report CEP 44-19 be received as information; And that direction be given by Council to prepare a site-specific draft amendment to the Zoning By-law to permit a 92 square metre (990 square foot) garden suite, on lands which may be legally described as Concession 4 Part of Lot 21 and Reference Plan 11R5196 Part of Part 1, geographic Township of Yarmouth, now Municipality of Central Elgin; And further that a date for a public meeting be scheduled for Monday, August 26, 2019 at 12:10 p.m. in accordance with Ontario Regulation 545/06 as amended. Carried.

8. CEP 45-19
Application for a Consent No. E47/19 - Nicholas Maccarone, 64 Coulter Avenue

A Motion moved by Deputy Mayor Marks and seconded by Councillor Row that Report CEP 45-19 be received as information; And that Council support consent application E47/19 - Nicholas Maccarone, 64 Coulter Avenue subject to the following conditions:

  • the payment of cash-in-lieu of the dedication of 5% of the land for parkland purposes;
  • confirmation from the Municipality of Central Elgin that the non-conforming accessory buildings located on the severed lot have been resolved;
  • the proponent enter into a development agreement with the Municipality of Central Elgin to address administrative, technical and financial matters related to the development of the lot;
  • a copy of the reference plan be provided to the Municipality of Central Elgin;
  • and a drainage reassessment be done if necessary at the owners expense.

Carried.

9. CEP 46-19
Application for Draft Plan of Subdivision Approval - 1991321 Ontario Ltd. (Domus Developments (London) Inc.)

A Motion moved by Councillor Fehr and seconded by Councillor Roberts that Report CEP 46-19 be received; And further that Council approve the attached municipal draft plan conditions to be forwarded to the Manager of Planning for the County of Elgin with a request that they be included in the County's decision on the proposed draft plan of subdivision - 1991321 Ontario Ltd. (Domus Developments (London) Inc.). Carried.

Chief Administrative Officer

1. CAO 38-19
Proposed Port Stanley Fire Station

Carried.

2. CAO 39-19
Proposal for Ward Boundary Review

A Motion moved by Deputy Mayor Marks and seconded by Councillor Row that Council accept the proposal dated July 5, 2019 from Watson & Associates Economists Ltd. in association with Dr. Robert J. Williams to carry out a Ward Boundary Review for the Municipality of Central Elgin as per Report CAO 39-19. Carried.

3. CAO 40-19
June 2019 Monthly Building Report

Permit value for June 2019 $3,589,000.00
Permit value for June 2018 $13,335,783.00
Decrease $9,746,783.00

Permit value for year to date (2019) $32,383,413.00
Permit value for previous year (2018) $31,838,586.00
Increase $544,827.00

Total permits for present year (2019) to date 194
Total permits for previous year (2018) to date 227

Total New Homes for present year (2019) to date 141
Total New Homes for previous year (2018) to date 176

A Motion by Councillor Row and Seconded by Councillor Crevits that Council receive report CAO 14-19 - January 2019 Monthly Building Reports as information. The Motion was Carried.

4. CAO 41-19
Closure and Disposal of Unopened Part Fernie Street Road Allowance

A lengthy discussion followed on which properties would acquire the unopened part of the Fernie Street Road Allowance. In the end Council proceeded with Option 1 creating 2 separate parts of land splitting the Fernie St. Road Allowance into a West portion that would be conveyed to 141 Brayside and an East portion that would be conveyed to 151 Brayside.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that Report CAO 41-19 Closure and Disposal of Unopened Part Fernie Street Road Allowance be received; And further that Council direct staff to pursue Option 1 as described in Report PW 60-14; And further that Council direct staff to give notice of the passing of a By-law respecting the Closure and Disposal of said Road Allowance. Carried.

5. CAO 42-19
Completion of Port Stanley Heritage Conservation District Project

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Council accept the proposal from MHBC dated June 19, 2019 for the completion of the Port Stanley Heritage Conservation District Project; And that Council approve a budget of $15,000 for the project; And that Council establish a project steering committee composed of two members of Council, a representative of the Municipal Heritage Committee (Heritage Central Elgin), and a representative of the Port Stanley BIA Board of Management as per Report CAO 42-19. Carried.

Director of Physical Services

1. PW 28-19
Derrig Drainage Petition

A Motion moved by Councillor Row and seconded by Councillor Crevits that Council approve the appointment of Brad Bunke P.Eng of GM Blue Plan Engineering Limited to review a drainage petition as per Section 4 of the Ontario Drainage Act for a property located in Part of Lot 22 Concession 4 and prepare a report if deemed a valid petition. Carried.

2. PW 29-19
Asset Management Policy/Governance Structure

A Motion moved by Councillor Crevits and seconded by Councillor Row that Council receive Report PW 29-19 Asset Management Policy/Governance Structure as information; And further that Council adopt the Asset Management Policy and Asset Management Governance Structure as outlined in Report PW 29-19; And further that the following member of Council be appointed to the Asset Management Committee Councillor Bill Fehr. Carried.

3. PW 30-19
Erie Street Road Conditions

A Motion moved by Deputy Mayor Marks and seconded by Councillor Fehr that Council receive Report PW 30-19 Erie Street Road Conditions as information; And that Council direct staff to Implement Option 2 to address the concerns as per Report PW 30-19. Carried.

4. PW 31-19
Harbour High Water Level Mitigation Measures A lengthy discussion followed concerning the high water levels that with the right storm conditions could cause a damaging flood surge in the Harbour and of the options available to control the surge. Council picked Option 4 a breakwater 50 metre long that would extend across the mouth of the channel by the end of the west pier near the boat launch for an estimated cost of $500,000. Funding would come out of the Harbour Divestiture Fund.

A Motion moved by Deputy Mayor Marks and seconded by Councillor Roberts that Report PW 31-19 Harbour High Water Level Mitigation Measures be received as information; And further that Council direct staff to pursue Option 4 respecting mitigation measures for the high water levels in the Port Stanley Harbour; And further that Council direct staff to fund this expense through the Harbour Divestiture Fund. Carried.

5. PW 32-19
CALIPSO - Fireworks

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Council receive report PW-32-19 CALIPSO - Fireworks as information; And that Council approve the fireworks on Sunday August 4th, 2019 subject to the following recommended conditions:

  • confirmation that the traffic control plan is satisfactory to the Municipality and the OPP and is in place prior to the day of the event;
  • confirmation that only OPP officers will be providing traffic control for the event;
  • and confirmation that the Calipso organizing committee of said event will be paying for the OPP officers.

Carried.

6. PW 33-19
Private Weather Station Installation - Port Stanley Harbour

A Motion moved by Councillor Fehr and seconded by Deputy Mayor Marks that Council receive report PW 33-19 Private Weather Station Installation - Port Stanley Harbour as information. And further that Council deny the request from WeatherFlow for the installation of a private Weather Station in the Port Stanley Harbour. Carried.

7. PW 34-19
Dalewood Road Environmental Impact Study

A Motion moved by Councillor Crevits and seconded by Councillor Row that Council receive Report PW 34-19 as information; And that staff be directed to move forward with securing a consultant to undertake an Environmental Impact Study on the Glanworth Swamp in the vicinity of Dalewood Road between Webber Bourne and Truman Line. Carried.

Director of Financial Services/Treasurer

1. DFS 14-19
Dominion of Canada Building (DOC) - Expressions of Interest

A Motion moved by Councillor Roberts and seconded by Councillor Fehr that Report DFS 14-19 Dominion of Canada Building (DOC) - Expressions of Interest be received as information; And that Council selected the following parameters as per said report:

  • Purpose = A, B and C
  • Value to the community = A, C
  • Season = C
  • Lease Term = C

And further that Council authorizes staff to issue a Request for Expression of Interest to assess interest in the vacant space and solicit useful information from interested parties with the intention of further issuing a Request for Proposals; And further that Council authorize staff to make the necessary application for the rezoning of the subject lands. Carried.

2. DFS 15-19
2018 Consolidated Financial Statements

Carried

3. DFS 16-19
Request for Tenders - Hot Mix Paving

A Motion moved by Councillor Fehr and seconded by Councillor Crevits that the Council of The Municipality of Central Elgin award Tender CE 012-19 Hot Mix Paving to Coco Paving Inc. at a total tendered price of $348,400 exclusive of taxes; And further that Council authorizes the Mayor and CAO/Clerk to sign the contractual agreement with Coco Paving Inc. as provided in tender package CE 012-19 as per Report DFS 16-19. Carried.

4. DFS 17-19
Request for Tenders - 2019 Sidewalk Replacement

A Motion moved by Councillor Fehr and seconded by Councillor Roberts that the Council of The Municipality of Central Elgin award Tender CE-011-19 2019 Sidewalk Replacement Program to DPA Contracting Ltd. at a total tendered price of $97,468 exclusive of taxes; And further that the Council of The Municipality of Central Elgin authorizes Mayor and CAO/Clerk to sign the contractual agreement with DPA Contracting Ltd. as provided in tender package CE-011-19 as per Report DFS 17-19. Carried.

Director of Fire Rescue Services/Fire Chief

1. FS 09-19
Delivery of Fire Services

A Motion moved by Councillor Row and seconded by Deputy Mayor Marks that Report FS 09-19 Delivery of Fire Services be received as information. Carried.

2. FS 10-19
Monthly Alarm Activities Report (June/19)

A Motion moved by Councillor Fehr and seconded by Councillor Roberts that Report FS 10-19 Monthly Alarm Activities Report for June, 2019 be received as information. Carried.

By-laws

A Motion moved by Councillor Fehr and seconded by Councillor Crevits that By-laws #2385, #2386, #2387, #2388, #2389, #2390, #2391, #2392, #2393, #2394, #2395 and #2396 be taken collectively. The Motions were read 1st, 2nd, and 3rd time and finally passed collectively.

1. By-law 2385
Confirmatory By-law

2. By-law 2386
Appoint Chief Building Official/By-law Enforcement Officer

3. By-law 2387
Being a By-law to Appoint Deputy Chief Building Officials

4. By-law 2388
Being a By-law to Amend By-law 1374 - Automatic Aid Agreement

5. By-law 2389
ZBA - 43505 Dexter Line - Ivan

6. By-law 2390
ZBA - 143 Borden Ave - 2676602 Ontario Inc.

7. By-law 2391
Removal "H" Symbol - Helen Court Subdivision

8. By-law 2392
Little Creek West - Blocks 69 & 70 and Open Space

9. By-law 2393
Little Creek West - Blocks 71 & 72

10. By-law 2394
Being a By-law to Repeal By-law 2383

11. By-law 2395
Execute an Agreement with Elgin Amateur Radio Society - Port Stanley Water Tower

12. By-law 2396
By-law to Close and Authorize Conveyance of Road Allowance between Lots 16 and 17, Range 1 SER

Public Notice

Resolutions

1. Affordable Housing Committee
Email correspondence received from Joanne Ferguson advising of her interest to serve on Affordable Housing Committee.

A Motion moved by Councillor Row and seconded by Councillor Roberts that Council approve Joanne Ferguson to serve on Affordable Housing Committee. Carried.

New Business

Closed Session Council went into Closed Session at 4:57 P.M.

1. CS1 Closed Session Minutes

2. CS2 Litigation or Potential Litigation (s.239(2)(e)) and/or Advice that is subject to Solicitior-Client Privilege (s.239(2)(f)) - 3767 Old Dexter Line

Adjournment


Last Updated: Tuesday, 23 July 2019 18:40:24 PM EST

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