The Corporation of the Municipality of Central Elgin
Regular Meeting Of Council On Monday, September 10th, 2018
Roll Call - All were present.
Disclosure of Pecuniary Interest and the General Nature Thereof - Nothing
Adoption of Minutes
1. Port Stanley Traffic Study
Paul Bumstead, Dillon Consulting Ltd., was in attendance to provide updated Port
Stanley Traffic Study - core area
Port Stanley - Traffic Operations Assessment
Bridge Street / George Street
- Existing Traffic Operations Issues on George Street / Bridge Street
- Typical weekday peak conditions
- Summer weekend peak conditions
- Future Development
- Impact of Growth on Operating Conditions
- Managing Traffic in the Future
Existing Traffic Conditions
The difference between a typical weekday and long weekend traffic conditions are that volumes
on the long weekend for the peak hour of that day are about 40% to 50% higher than
the volumes during the peak hour of a regular weekday.
- Traffic Data Collection – weekday and long weekend
- May 2017
- July 2018
- August 2018
- Video Camera Data Collection
- Classification vehicle counts (auto, truck, pedestrian, bicycles)
- Video of operating conditions to monitor (delays, queue reach)
Existing Traffic - Intersection Performance
Bridge Street on a weekday a volume of 3000 vehicles was recorded during peak hour,
and on a weekend the volume goes up to 4000 vehicles during peak hour.
- Intersections along George Street/ Bridge Street generally work within capacity
during the existing conditions.
- Minor queuing observed for eastbound volumes approaching William Street (6-7 vehicles
in worst case).
- Significant queuing observed for southbound Carlow Road approaching Bridge Street
(11-12 vehicles in worst case).
- Operation of lift bridge can result in significant delays on Bridge Street and Carlow
Road, that can take 5 to 14 minutes to clear the traffic queue during peak weekend
Future Development will generate 1600 new trips.
- Wastell Developments Inc. – Seaglass Development
- 23.6 ha site, 150 single family dwelling units and 360 apartment dwelling units
- Prespa Homes – Lakeview Development
- 0.63 ha site, 60 residential units, 1,800 ft2 of retail commercial
- Port Stanley Harbour Area Secondary Plan
- Phase 1 (2028) – 116 single family, 62 townhome, 20,274 ft2 retail commercial
- Phase 2 (2041) - 453 single family, 242 townhome, 29,276 ft2 retail commercial
Impact of Growth on Traffic Operations
- Non-Development Growth
- Historical growth
- Trips originating / destined from outside Port Stanley area
- 0.6% t 1% per annum growth
- Development Growth
- Number of trips - trips generated by development sites
- Where trips go to/come from - distribution of trips between origins and destinations
- What routes do trips take – assignment of trips to roads network
2040 Traffic Intersection Performance
If improvements are not implemented, and by using existing peak traffic volumes,
and adding expected future development growth that will generate an additional 1600
new trips, a substantial decrease in Traffic Intersection Performance is forecast.
- William Street and Carlow Road intersections forecast to experience long queues
and delays for weekday p.m. and Holiday peak hours.
- Colborne Street forecast to operate poorly. Related to due to poor operations at
the Carlow Road intersection and resultant queues.
- Bridge operation and related delays expected to continue.
Managing Traffic in the Future
Managing traffic in the future if intersection improvements are made, such as traffic
light coordination, and increased storage area will make Port Stanley's road network
much more efficient.
William Street / George Street Solutions
- Convert to All Way Stop Control
- William Street converted to one-way South Bound
- No additional Right Away required to accommodate changes
Managing Traffic in the Future
Carlow Road / Bridge Street Solutions
- Install traffic signal
- Provide channelized/yield controlled northbound and southbound right turn lanes
- No additional ROW required.
- Provide westbound left turn lane.
- Ideally 45 m of storage would be provided. From survey, westbound stop bar estimated
to be approximately 54 m from bridge truss. Taper requirements would limit ability
to provide desired storage.
- Isolate periods of congestion will occur during peak, peak conditions (6-8 times
per year), usually as a result of the bridge operation.
Managing Traffic in the Future
Colborne Street / Bridge Street Solutions
- Adjustment to signal timings required to optimize performance /minimize delays for
- Provide 30m northbound left turn lane
- No additional ROW required to accommodate changes
An extensive discussion concerning the traffic flow projections followed with questions
about using partial improvements, emergency response times in the area, traffic
flows scenarios, and parking. Paul Bumstead of Dillon Consulting Ltd. seemed to
give a repeated response that if improvements are not incorporated into the road
network traffic, conditions can only get worse over time, but if improvements are
incorporated into into Port Stanley's road network, traffic flow can be improved
significantly into the future. A further traffic study will be conducted by Dillon
Consulting Ltd. to analyze traffic flow if the connection between Carlow Road and
William Street via the McAsphalt Industries property can not be established in the
1. Annual Dicken's Day Parade
Correspondence received from Port Stanley Dickens Day Parade Committee requesting
permission for annual Dicken's Day Parade - Friday, November 30th, 2018.
A Motion moved by Councillor Carr and seconded by Councillor Winkworth that the
Council of the Corporation of the Municipality of Central Elgin has no objections
to a request from Port Stanley Dickens Day Parade Committee seeking permission for
the annual Dicken's Day Parade scheduled for Friday, November 30th, 2018 at 7:00
p.m. subject to the following conditions; that organizers provide liability insurance
in the amount of $5,000,000 naming the County of Elgin and the Municipality of Central
Elgin as co-insured and held harmless, and the final schedule and location of the
events be approved by the Director of Physical Services and approval be obtained
from the County of Elgin regarding the temporary closure of Colbourne Street and
Bridge Street for the parade. Mayor Marr declared a conflict as he is a Lions Club
member and therefore would not vote on the Motion. The Motion was Carried.
Correspondence (for Council's Information)
A request that Item #3 be taken independently was made and taken separately. A Motion
that Correspondence for Council's Information Items #1 and #2 inclusive be received
as information and filed was put forward by Councillor McNeil and seconded by Councillor
Carr. The Motion was Carried.
1. Provincial Agricultural Systems Mapping
Correspondence received from the Township of Selwyn respecting Provincial Agricultural
2. Emergency Management and Civil Protection Act
Correspondence received from Ministry of Community Safety and Correctional Services
respecting compliance with the Emergency Management and Civil Protection Act (EMCPA).
3. Elgin/Residential Hospice
Status report received respecting Elgin Hospice Project.
Background: - Elgin County is a wonderful place to live, work, and raise
a family, however there is a significant lack of resources, expert care, and support
for individuals and families at the end—of—life. It's also worth noting that Elgin
has a larger percentage of seniors compared to the provincial average.
The province currently provides partial funding to over 40 residential Hospices
in Ontario. Elgin is the only County in Southwestern Ontario (LHIN1 and LHIN2) without
a Hospice. A residential Hospice provides expert palliative care 24 hours a day,
7 days a week in a beautiful state of the art, home-like facility. Care not only
relieves pain and other physical symptoms, but also addresses the psychological,
social, spiritual and cultural needs of each person and their family. With no dedicated
palliative care beds in St. Thomas Elgin General Hospital the need for a Hospice
A Motion moved by Deputy Mayor Martyn and seconded by Councillor Winkworth; Where
as the Elgin Residential Hospice Planning Committee has untaken a business plan
and feasibility study which confirms the community’s needs, support and financial
capacity to establish a Residential Hospice in Elgin County; And whereas Elgin County
is the only County in Southwestern Ontario (LHIN1 and LHIN2) without a Hospice;
And whereas Elgin County's only hospital St. Thomas Elgin General Hospital is without
any dedicated palliative care beds creating an urgent and significant need for Hospice.
Now be it resolved that the Council of the Corporation of the Municipality of Central
Elgin expresses support for the request from the South West LHIN Board and the Elgin
Residential Hospice Planning Committee to the Ministry of Health and Long-Term Care
for funding to establish a residential Hospice in Elgin County; And further that
a copy of this Resolution be forwarded to the Honourable Christine Elliott - Minister
of Health and Long-Term Care, Honourable Jeff Yurek - MPP Elgin Middlesex- London,
Elgin County Council, The Councils of the Lower Tier Municipalities, the St. Thomas
City Council, and St. Thomas Elgin General Hospital. The Motion was Carried.
Special Events - 2018 Railway City Road Races
Background: -The Special Events Committee met on April 10th, 2018 to review
the Special Events Application for the 2018 Railway City Road Races. This race has
become an annual event with much success. At this time, staff would note that the
Committee submitted an application to erect a banner on Sunset Road. Unfortunately,
the new event known as "A Taste of Port" made their banner submission first and
Sunset Road can only accommodate one banner at a time. As a result, staff are suggesting
the Road Race Banner to be placed on the Selbourne Park fence this year. The Committee
is recommending that Council pass a resolution to approve the special event permit
as set out in their application conditional on the organizers complying with the
Special Events Policy and other such conditions as recommended by the Committee.
A Motion moved by Councillor Carr and seconded by Councillor Winkworth that the Council
of the Corporation of the Municipality of Central Elgin approve the Special Events
Permit for the 2018 Railway City Road Races to be held on Saturday, September 22rd,
2018 from approximately 8:30 a.m. to 12 noon subject to the following conditions:
- The organizers of the event complying with the Special Events Policy as adopted
- Liability Insurance he provided by the organizers of the event in the amount
of $5,000,000.00 naming the Corporation of the Municipality of Central Elgin as
co-insured and held harmless;
- The final schedule and location of the event being approved by the Director of
Physical Services or his Designate;
- And that: Council has no objection to the closure of Warren Street from approximately
7:30 a.m. to 10:00 a.m. on that day to accommodate the start of the race; and the
closure of Southdale Line from Sunset Road to Lake Margaret Trail to accommodate
runners from 9:00 a.m. until 12 noon;
- And further that the above recommended conditions be subject to approval from
the County of Elgin.
The Motion was Carried.
Chief Administrative Officer
CAO 40-18 - St Thomas Municipal Airport Federal Zoning
A Motion moved by Deputy Mayor Martyn and seconded by Councillor McNeil that the
Council of the Corporation of the Municipality of Central Elgin pass a resolution
to receive Report CAO 40-18 - St Thomas Municipal Airport Federal Zoning as information;
And that direction be given by Council to prepare a by-law, to be enacted under
the Planning Act, respecting the Federal Airport Zoning; And further that a public
meeting be held on October 9th, 2018 at 7:00 p.m. in accordance with Ontario Regulation
545/06 as amended. The Motion was Carried.
Director of Physical Services
PW 28-18 Traffic Calming Update
A Motion moved by Councillor McNeil and seconded by Deputy Mayor Martyn that the
Council of the Corporation of the Municipality of Central Elgin receive Report PW
28-18 Traffic Calming Update as information. The Motion was Carried.
PW 29-18 Gateway Speed Limit Signage
Background: - As Council is aware there seems to be concerns raised by the
public regarding excessive speeds of traffic in residential subdivisions. Staff
would respectfully suggest that this concern is not confined to Central Elgin and
other municipalities are dealing with the same issue. At the July 23rd, 2018 meeting
of Council staff tabled a proposed Traffic Calming Policy in an effort to provide
some consistency to when traffic calming measures will be considered by Council.
Council adopted that policy at that meeting.
Staff have undertaken traffic counts/speed investigations on a number of streets
that are the subject of concern by residents to determine what the actual speeds
are on these streets. The results of this investigation is outlined in report PW-28-18.
As a general observation the majority (85th percentile) of the traffic is travelling
at or just below the current posted speed limit of 50 km/hr.
Since these streets would not satisfy the municipality's policy with respect to
the installation of traffic calming measures, Council may wish to consider lowering
the speed limits in residential neighbourhoods.
Prior to May 30th, 2017 the Highway Traffic Act did not permit road authorities
to post speed limits below 50 km/hr with the exception to roadways that could not
be travelled at 50 km/hr based on their physical characteristics (i.e. reduced horizontal
or vertical sight distances) or within School Zones. On May 1, 2018 the Highway
Traffic Act was amended and regulations updated to allow municipalities to establish
speed limits lower than 50 km/hr. Through the use of "Gateway" speed zone signage
a municipality may now designate a neighbourhood with a lower speed limit such as
40 km/hr by the installation of a gateway sign at the entrance to a neighbourhood.
By installing the "Gateway" sign at the entrance it negates the need or requirement
to install signs along a street with 300 meter spacing. This reduces the amount
of signs that need to be installed, eliminates sign pollution and reduces cost.
A Motion moved by Councillor Roberts and seconded by Deputy Mayor Martyn that the
Council of the Corporation of the Municipality of Central Elgin receive Report PW
29-18 Gateway Speed Limit Signage as information. And that Council direct staff
to implement of reduced speeds on residential streets to 40 km/hr utilizing gateway
speed zone signage as a 12 month pilot project. A vote was taken with only Councillor
Crevits and Councillor Winkworth opposed. The Motion was Carried.
Director of Financial Services/Treasurer
DFS 27-18 Request for Tenders CE-014 Supply of One (1) New Sidewalk Plow
A Motion moved by Councillor Crevits and seconded by Councillor Winkworth that the
Council of the Corporation of The Municipality of Central Elgin recommends the award
of Tender CE-014-18 Work Equipment Ltd. for a Trackless MT7 at a total tendered
price of $133,470.00 exclusive of all taxes; And further that the Council of the
Corporation of The Municipality of Central Elgin recommends the trade-in of the
existing 2001 Trackless MT5 be accepted from Work Equipment Ltd in the amount of
$9,500 exclusive of all taxes as part of CE-014-18. The Motion was Carried.
Director of Fire Rescue Services/Fire Chief
A Motion moved by Deputy Mayor Martyn and seconded by Councillor Carr that By-laws
2284, 2291, 2292, 2293, 2294, 2295, 2297 be taken collectively. The Motions were
read 1st, 2nd, and 3rd time and passed collectively. Carried
By-law 2284 Public Nuisance By-law
By-law 2291 Confirmatory By-law
By-law 2292 ZBA - Taylor, 45260 Truman Line
By-law 2293 ZBA - Catt, 47213 Brouwers Line
By-law 2294 ZBA - Goodhue, 44912 Edgeware Line
By-law 2295 ZBA - Barnhardt, 7919 Fairview Road
By-law 2296 ZBA - 2526485 Ontario Inc. Wastell Developments Inc., George Street
was removed as it will be deferred until the next meeting of Council.
By-law 2297 Being a By-law to Regulate Use of Off-Road Vehicles in Central Elgin
1. Approval of Regular & Planning meeting dates for the balance of Council's term
November 26th, 2018.
A Motion moved by Councillor Carr and seconded by Councillor McNeil that the Council
of the Corporation of The Municipality of Central Elgin report on the following
dates in October and November: Tuesday October 9th, 2018 Regular Meeting, Monday
October 29th, 2018 Regular Planning Meeting, and Monday November 26th, 2018 Regular
Planning Meeting. The Motion was Carried.
Fiona Roberts commented about truck air brakes, and engine brakes that are causing
a lot of noise as they pass through Belmont. Lloyd Perrin suggested a possible solution
could be to ask Middlesex County to move their speed sign further north which would
have the effect of slowing trucks down before hitting the residential area.
MacKenzie Lane will be the new name used for Edith Street. MacKenzie was a World
War 1 veteran from Port Stanley. A Motion moved by Deputy Mayor Martyn and seconded
by Councillor Carr that the Council direct staff to give notice of the new street
name of MacKenzie Lane which renames Edith Street as per requirements of the Municipal
Notice Act. The Motion was Carried.
Closed Session - Council went into Closed Session at 9:25 P.M.
CS1 Litigation or Potential Litigation (s.239(2)(e)) and/or Solicitor-Client Privilege
(s.239(2)(f)) - Neville - OMB Decision
CS2 A Proposed or Pending Acquisition or Disposition of Land (s.239(2)(c)) - Port
Stanley Fire Station (verbal update)