The Corporation of the Municipality of Central Elgin
Regular Meeting Of Council On Monday, March 13th, 2017
Council approved an Addendum to the Agenda DFS 07-17 concerning remuneration and expenses for Council
Roll Call - All Councillors present.
Disclosure of Pecuniary Interest and the General Nature Thereof - None Reported.
Adoption of Minutes
Minutes of Regular Meetings of Council dated January 23, February 13, 2017 and the
Planning Meeting dated February 21, 2017 were adopted.
1. Recognition for Assistance to Central Elgin Fire Rescue Joe Jackson, L.R. Jackson
Fisheries was in attendance to be recognized for his assistance to Central Elgin
Fire Rescue in December when a kayaker was in distress near Little Beach.
Correspondence (for Council's Information) - The Motion that Correspondence
for Council's Information Items #1 - #10 inclusive be received as information and
filed was put forward by Sally Martyn and seconded by Fiona Roberts. Sally Martyn
commented on item #3, saying that she was pleased that Hawk Cliff Woods received
the Lieutenants Governor's Ontario Heritage Award for Excellence in Conservation
because of a nomination by Central Elgin Council. Mayor Marr commented on item #4
saying that the property across the street, the old hospital property was up for
sale and asked if anyone on Council knew anyone that might want to buy the property.
The Motion was Carried.
1. Schedule 5 of Bill 7, An Act to Amend or Repeal Various Acts with respect to
Housing and Planning (Property Standards) Copy of correspondence sent to the Honourable
Kathleen Wynne, Premier of Ontario, from the Township of the Lake of Bays respecting
Schedule 5 of Bill 7, An Act to Amend or Repeal Various Acts with respect to Housing
and Planning (Property Standards)
2. St. Thomas Area Secondary Water Supply System Copy of minutes of the meeting
of the St. Thomas Area Secondary Water Supply System dated February 23, 2017.
3. Lieutenant Governor's Ontario Heritage Award for Excellence in Conservation Correspondence
received from Ontario Heritage Trust advising that following the nomination by Central
Elgin Council, Thames Talbot Land Trust - Hawk Cliff Woods received the Lieutenants
Governor's Ontario Heritage Award for Excellence in Conservation.
4. Infrastructure Ontario Correspondence received from Infrastructure Ontario advising
of surplus provincial lands and/or lands with buildings located at 467 Sunset Drive,
5. AED's in Thames Valley District School Board Copy of correspondence received
from the Township of Zorra which was sent to the Honourable Kathleen Wynne, Premier
of Ontario, respecting AED's in Thames Valley District School Board schools.
6. Ontario Farmland Trust - 2017 Farmland Forum Correspondence received from Ontario
Farmland Trust advising of 2017 Farmland Forum located in Orillia on March 30, 2017.
7. Ministry of Infrastructure Correspondence received from Ministry of Infrastructure
respecting BUILD ON 2017.
8. Kettle Creek Conservation Authority Notice of Confirmation - 2017 Levy to KCCA
9. Bill 68 Highlights of Bill 68 - Modernizing Municipal Legislation
10. City of St. Thomas - Gateway Roundabout Copy of report respecting Gateway Roundabout
- Tender Award from the City of St. Thomas.
1. 2017 Outdoor Seasonal Vendor Application 2017 Outdoor Seasonal Vendor Application
received from Breeze Bag Inflatable Lounger - A Motion moved by Dan McNeil and seconded
by Stephen Carr that the Council of the Corporation of the Municipality of Central
Elgin approve the Port Stanley Outdoor Seasonal Vendor Application received from
Scott Jitras, Breeze Bag Inflatable Lounger subject to the following conditions:
- The applicant comply with the Outdoor Seasonal Vendor Permit Policy as adopted by
- The applicant provide Liability Insurance in the amount of $5,000,000.00 naming
the Corporation of the Municipality of Central Elgin as co-insured and held harmless;
- The applicant provide payment of the Permit fee;
- and further that Council authorize staff to approve the location for said Permit
Fiona Roberts commented that while she loved the idea of this Lounger on the beach,
she had concerns about the safety of people that would take these into the water
after watching videos on social media where the dangers of using this product in
the water were demonstrated. She felt that some type of restrictions should be put
in place to keep them out of the water.
Shelly Steffler said that the Loungers were not for rent, but for sale, and that
once the Lounger was sold to the public, the Vendor had no control over what was
done with the item, but a notice could be provided to the public that the Lounger
was not to be taken into the water.
Dan McNeil commented that Beach Rescue personnel should be made aware if these will
be on the beach and maybe consider banning these from water usage if found to be
After all comments were heard on the safety of having these items at the beach in
the water, an amendment was put forward to address the safety concerns of Council
by having the vendor provide signage stating that the Lounger is for land use only.
A vote was taken with only Harold Winkworth opposed to the motion.
2. Port Stanley Senior Softball - User Fees Correspondence received from Port Stanley
Senior Softball respecting increase to user fee for use of Selbourne Park ball diamonds.
A Motion moved by Sally Martyn and seconded by Stephen Carr that correspondence
received from Port Stanley Senior Softball Team respecting increase to user fees
for Selbourne Park ball diamond be referred to the User Fee Committee.
Karen Harris commented that this was billed under the fee schedule rate, and was
not a fee increase, but that the current fees under the fee schedule were not being
previously charged. This was referred to the User Fee Committee.
Corporate Accessibility Policy - Update - A Motion moved by Stephen Carr and seconded
by Fiona Roberts that the Council of the Corporation of the Municipality of Central
Elgin receive the Report entitled "Corporate Accessibility Policy - Update" as information;
And Further That: Council approve the amendments to the Corporate Accessibility
Polity as per the Committee Report. Carried.
Port Stanley BIA Board of Management - Vacancy - A Motion moved by Fiona Roberts
and seconded by Harold Winkworth that the Council of the Corporation of the Municipality
of Central Elgin approve the appointment of Carol Gates to fill the vacancy on the
Port Stanley BIA Board of Management effective immediately as per the Committee's
Fire Station Steering Committee Update
REPORT: The Fire Station Steering Committee met on February 13, 2017 to review
the proposed building and site design specifications for the Request for Proposal
for the Port Stanley Fire Station. The Committee recommends that staff issue a Request
for Proposal for architectural drawings tender and construction supervision for
the project. The required features in the Terms of Reference for the RFP include:
- A 8,000 sq.ft post-disaster construction design to accommodate up to 40 Firefighters
- Centralized 3 double drive through apparatus bays with vehicle exhaust extraction
- 4 Panel bi-fold doors for each bay entrance/ exit
- Bunker gear room
- SCBA maintenance/ clean room
- Full kitchen
- Sitting/ Dining area
- Training room
- 3 Offices and storage room
- 2nd floor area above offices for future use
- Female/ male washrooms/ showers/ lockers
- Energy efficient and barrier -free design
- Ease of public access from Sunset Drive
- Electronic sign adjacent main entrance
- Outdoor Patio Area
- Paved parking area and site storm water management
- Emergency Generator
- Communications Tower
- Station design should reflect its community gateway siting on the main road into
Port Stanley, and complement the marine heritage of the community.
The Committee suggests that the RFP evaluation committee consist of the CAO/ Clerk,
the Director of Fire Rescue Services/ Fire Chief, the Director of Physical Services,
the Director of Financial Services, and fire staff.
Based on current call volumes and projections, future growth proposals, and land
availability, the Committee does not recommend that any stations be closed.
A Motion moved by Stephen Carr and seconded by Sally Martyn that the Council of
the Corporation of the Municipality of Central Elgin authorize staff to proceed
with a Request for Proposal for the architectural services for the Port Stanley
Fire Station as per committee report. Carried.
Chief Administrative Officer
CAO 12-17 Complaint Resolution Policy - A Motion moved by Harold Winkworth and seconded
by Dennis Crevits that the Council of the Corporation of the Municipality of Central
Elgin receive report CAO 12-17 Complaint Resolution Policy as information. Carried.
CAO 14-17 February 2017 Monthly Building Reports - A Motion moved by Stephen Carr
and seconded by Fiona Roberts that the Council of the Corporation of the Municipality
of Central Elgin receive report CAO 14-17 February 2017 Monthly Building Reports
as information. Carried.
CAO 15-17 Property Standards Committee - Appointment - A Motion moved by Stephen
Carr and seconded by Sally Martyn that the Council of the Corporation of the Municipality
of Central Elgin approve the appointment of Councillor Dennis Crevits to serve a
one year term on the Property Standards Committee as per report CAO 15-17. Carried.
Director of Physical Services
PW 05-17 Annual Water Reports for the Belmont Water System and the Central Elgin
Distribution System for the Year of 2016 - A Motion moved by Fiona Roberts
and seconded by Harold Winkworth that the Council of the Corporation of the Municipality
of Central Elgin receive and approve the Summary Reports and the Annual Reports
for both the Belmont Water System and the Central Elgin Distribution System for
the year of 2016 as per report PW 05-17. Carried.
PW 06-17 2016 Ministry of the Environment & Climate Change Inspection Reports for
the Belmont Water System & Central Elgin Distribution System - A Motion
moved by Dennis Crevits and seconded by Stephen Carr that the Council of the Corporation
of the Municipality of Central Elgin receives and approves the 2016 Ministry of
the Environment and Climate Change Inspection Reports for the Belmont Water System
and the Central Elgin Distribution System as per report PW 06-17. Carried.
PW 07-17 Eames Drain - A Motion moved by Sally Martyn and seconded by Harold
Winkworth that the Council of the Corporation of the Municipality of Central Elgin
appoints Mark Hernandez P. Eng of Dillon Consulting to undertake a report under
Section 4 of the Ontario Drainage Act for the Eames Cut-off Drain as per report
PW 07-17. Carried.
PW 09-17 SCADA Server Upgrades, Contract Award - A Motion moved by Stephen
Carr and seconded by Fiona Roberts that the Council of the Corporation of the Municipality
of Central Elgin confirms that it wishes to sole source the contracted work for
the SCADA Server Upgrades, and SCADA Reporting Upgrades to SUMMA Engineering Limited
in the amount of 170,615, exclusive of HST. Carried.
PW 10-17 Pickleball Facilities - A Motion moved by Harold Winkworth and seconded
by Stephen Carr that report PW 10-17 Pickleball Facilities be received as information
Dan McNeil commented that this was not going away and that there will be more people
come along that want to play Pickleball. The Municipality currently has no indoor
Pickleball facilities and when it comes time to look at our recreation plans look
at creating more outdoor courts.
Conversation about the rise in popularity of Pickleball led to the possibility of
using the arenas in the summer for indoor Pickleball, and Lloyd Perrin mentioned
that it would be possible, but staff would have to be present for the time that
the public courts are available. Carried.
Director of Financial Services/Treasurer
DFS 06-17 CE-005-17 Supply of Two (2) New 1/2 Tonne 4X4 Pickups - A Motion
moved by Stephen Carr and seconded by Dennis Crevits that the Council of the Corporation
of the Municipality of Central Elgin award Tender CE-005-17, Part A, the supply
and delivery of two (2) new 1/ 2 tonne extended cab 4x4 pickup trucks to Oxford
Dodge Chrysler for the total tendered price of $70,943.66 inclusive of taxes as
per report DFS 06-17. Carried.
DFS 07-17 2016 Statement of Remuneration and Expenses for Council Members
- A Motion moved by Fiona Roberts and seconded by Stephen Carr that the Council
of the Corporation of the Municipality of Central Elgin receive report DFS 07-17
2016 Statement of Remuneration and Expenses for Council Members as information.
Moved by Dennis Crevits and Seconded by Sally Martyn that by-laws 2127, 2128, and
2129 be taken collectively. No discussion followed, the Motions were read 1st, 2nd,
and 3rd time and finally passed collectively.
By-law 2127 Confirmatory By-law
By-law 2128 Being a By-law to Amend By-law 2000 - Municipal Heritage Committee
By-law 2129 Being a By-law to Adopt a Municipal Complaint Resolution Policy
1. Proposed Change to Council Meeting Schedule - Moved by Sally Martyn and
Seconded by Dennis Crevits that the Municipality of Central Elgin authorize moving
the planning meeting to the fourth Monday of the month added to the regular business
at that meeting, and further that the third Monday of the month be available for
the regular meeting if the chair deems it necessary due to an urgent matter, or
a large amount of business material, and further that said change to Council's schedule
commence May 1st, 2017.
Sally Martyn told Council that this Proposed Change to Council Meeting Schedule
was brought forward because of the short length of time that many meetings have
had on the Planning Meeting Third Monday. A more effective use of Council's time
was to combine the business of the third and fourth Monday's, and only have the
Third Monday as a regular meeting if needed for an urgent matter, or due to a large
amount of business material. If the third Monday was needed, no further remuneration
would be given as this would be under the current agreement for regular Council
meetings. Extra remuneration would still apply to a specially called meetings outside
of the regularly scheduled meetings. A thirty-five minute debate followed with the
pros and cons for the changes, but in the end with a recorded vote requested, Council
voted with Stephen Carr For, Dennis Crevits For, Sally Martyn For, Dan McNeil Against,
Fiona Roberts Against, Harold Winkworth For, and Mayor Marr Against. With a close
four to three majority vote for change, this new Council Meeting Schedule will commence
May 1st, 2017.
1. Yard Waste Report - costs for rural leaf pickup
Lloyd Perrin commented on the costs of implementing a rural leaf pickup for Central
Elgin with the costs ranging from $88,000 to $100,000 a year to run the leaf pickup,
and asked if this should be taken off the agenda. Sally Martyn commented that because
of the high costs that this should be taken off the Agenda. Stephen Carr agreed,
but was hoping that another solution to this issue might be found. The suggestion
of Compost bins being supplied by the Municipality came up, with a cost of $35.00
each, but with 3,000 rural properties in Central Elgin, the total costs got too
Harold Winkworth asked Stephen Carr how many requests had he received concerning
a rural leaf pickup, and the reply was a few. After this the rural leaf pickup was
taken off the Agenda.
Adjournment - 8:58 P.M.
CS1 Closed Session Minutes
CS2 Litigation or Potential Litigation (s.239(2)(e)) - Port Stanley Harbour Lands
CS3 Security of Property (s.239(2)(a)) - Port Stanley Harbour