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Port Stanley News RSS Feed  News Regular Meeting Of Council On Monday, June 27th, 2016

News

by Doug Harvey
Regular Meeting Of Council On Monday, June 27th, 2016
Port Stanley Pumping Station 52 - Architectural Design

The Corporation of the Municipality of Central Elgin

Regular Meeting Of Council On Monday, June 27th, 2016

Roll Call - Fiona Roberts was absent.

Disclosure of Pecuniary Interest and the General Nature Thereof - None reported.

Delegations

1. Upper Spring Street Road Allowance Frank and Nancy Prothero, 542 George Street, will be in attendance to discuss Upper Spring Street Road Allowance. - Frank and Nancy Prothero had nothing to say because they were the only bidders on the Upper Spring Street Road Allowance.

Correspondence (Action) - None

Correspondence (for Council's Information) - The Motion that Correspondence for Council's Information Items #1 - #6 inclusive be received as information and filed was put forward by Sally Martyn and seconded by Harold Winkworth, with no discussion on any Item, the Motion was Carried.

1. Review of Public Postal Service - Canada Post Correspondence received from Canadian Union of Postal Workers respecting "Federal Government reviewing our public postal service - Have your say!".

2. Ontario Autism Program Changes Copy of correspondence sent to The Honourable Kathleen Wynne from the City of Hamilton respecting Ontario Autism Program Changes.

3. Rural Well Water Sample Drop-off Locations Correspondence received from the Municipality of Bayham seeking support for their resolution respecting Elgin St. Thomas Public Health eliminating rural well water sample drop-off locations.

4. Ban on Door to Door Sales for Electricity and Natural Gas Contracts Copy of correspondence received from the Town of Pelham endorsing the Township of Wellington North's resolution respecting ban on door-to-door sales for electricity and natural gas contracts.

5. County of Elgin - Council Highlights Copy of County of Elgin Council Highlights from their meeting dated June 14, 2016.

6. Dell Municipal Drain Branch "G" - Tribunal Decision Copy of Decision received from the Drainage Tribunal respecting the Dell Municipal Drain Branch "G".

Reports

Committee(s)

Municipal Alcohol Policy Committee Liquor License for Municipal Facilities - Moved by Dennis Crevits and Seconded by Dan McNeil that Council direct Staff to apply for a Permanent Liquor Licence In the amount of $1,055, as recommended by the Municipal Alcohol Policy Steering Committee as per report prepared by Chandra Alexander, Policy and Communications Analyst on behalf of the Municipal Alcohol Policy Steering Committee. With no discussion, the Motion was Carried.

Heritage Central Elgin Email correspondence received from Heritage Central Elgin recommending Council approve the new windows proposed by Ken and Norma Roberts for their designated structure which is required for their Community. - Moved by Sally Martyn and Seconded by Dennis Crevits that the Council of The Corporation of the Municipality of Central Elgin approve the new windows proposed by Ken and Norma Roberts Sparta house at 46842 Sparta line as recommended by Heritage Central Elgin and that said windows be described as replica's of the current windows. With no discussion, the Motion was Carried.

Municipal Alcohol Policy Committee Municipal Alcohol Policy Update. - Moved by Harold Winkworth and Seconded by Dan McNeil that the Council of The Corporation of the Municipality of Central Elgin adopt the Municipal Alcohol Policy as amended as per report prepared by Chandra Alexander, Policy and Communications Analyst on behalf of the Municipal Alcohol Policy Steering Committee. Discussion followed on how the amended regulation clearly defines the roles of event staff who are required to be Smart Serve certified. The Motion was Carried.

Central Elgin Planning Office

CEP 40-16 Application to Amend Township of Yarmouth Zoning By-law 1998 - Don Neville, 44400 Talbot Line - Moved by Sally Martyn and Seconded by Harold Winkworth that CEP 40-16 be received as information and that Council request staff to revise the draft amendment respecting 44400 Talbot Line to limit the activity to the scale that it was prior to the expansion through the incorporation of the following provisions:
. A provision limiting the number of tow vehicles permitted to be kept on the site to two, which must also be under a specific weight class.
. A provision limiting the area of the property that may be used for the business, including the compound.
. A provision restricting the use of accessory buildings that may be used for the business to only one of the garages.
and that said changes would bring the use more into compliance with the policies of Subsection 4.1.1( g) of the Plan, particularly with respect to the use being secondary to the principle residential use and the adverse impacts to neighbouring uses, and that said use would also be subject to site plan control, and further that staff be directed to schedule a public meeting to present the revised By-law in accordance with Ontario Regulations 54506 as amended.

Dan McNeil commented on how well done the report that Mr. McCoomb put together, and that because of this, helped him verify the issues, and thought that the recommendations were excellent. Harold Winkworth commented that if he had the house beside what was is going on this property, that he would be sitting here too, the same as these folks. He also commented that he did not want the Municipality policing these issues, and what ever decision be final. David Marr commented that he also thought that Mr. McCoomb did a good job with the report, and that this will mean that we will have a Public Meeting in July, prepare a draft Zoning By-law and see what kinds of concerns the public may have at that time. Mr. McCoomb commented that the zoning can only be based on the use itself and that is one of the issues that Council has to keep under consideration before making it's final decision on this matter. We will prepare a revised amendment and bring it back before the public and see where it goes from there. The Motion was Carried.

Chief Administrative Officer

CAO 37-16 Annual Review of the Health & Safety Policies & Policy Statement - Moved by Harold Winkworth and Seconded by Dan McNeil that Council of the Municipality of Central Elgin approve the occupational health and safety policy statement, and that staff be directed to post a signed copy in the workplace, as stated in the Occupational Health and Safety Act, and that Council of the Municipality of Central Elgin be informed that the Administrative and Outside Workers health and safety committees performed their annual review of the health and safety policies as per Report CAO 37-16. With no discussion, the Motion was Carried.

CAO 40-16 May 2016 Monthly Building Reports - Moved by Dan McNeil and Seconded by Stephen Carr that Council of the Corporation of the Municipality of Central Elgin receive Report CAO 40-16 May 2016 Monthly Building Reports as information. David Marr commented that the value of the permits have gone way up over last year and that was good for us. The Motion was Carried.

CAO 43-16 Tender to Sell Part of Upper Spring Street Road Allowance/Closure of Part of Upper Spring Street Road Allowance - Moved by Sally Martyn and Seconded by Harold Winkworth that Council of the Corporation of the Municipality of Central Elgin receive report CAO 43-16 Tender to Sell Part of Upper Spring Street Road Allowance/Closure of Part of Upper Spring Street Road Allowance as information. The Motion was Carried.

Director of Physical Services

PW 38-16 Eastwood Sanitary Servicing - Talbot Street - Moved by Harold Winkworth and Seconded by Dan McNeil that Council of the Corporation of the Municipality of Central Elgin direct staff to re-tender Eastwood Sanitary Servicing Phase 3 Stage 5 - Talbot Street due to a request for a price increase from Van Bree Enterprises as per Report PW 38-16. Discussion followed about a delay which happened because of the MTO. The Motion was Carried.

PW 43-16 Service Provision of Waste Receptacles in Parks and Public Spaces - Moved by Dennis Crevits and Seconded by Dan McNeil that Council of the Corporation of the Municipality of Central Elgin direct staff to develop a policy to provide waste receptacles in Parks and Public Spaces as outlined in Report PW 43-16. Discussion continued on this Report with many concerns and how this policy may provide consistency, an improved quality of service as well as alleviate the high demand on operations and reduce potential hazards. These measures include:

. Strategic relocation of existing waste receptacles previously placed in low visibility areas and areas that are conveniently accessible by vehicle for drive by dumping ( curbside, parking lot driveways) to locations that have increased visibility and are more accessible to pedestrians and park users.

. Seasonal removal of select receptacles to eliminate the opportunity to dump illegally in the off season to reduce the volume of waste being collected

. Complete removal of receptacles from store fronts, community mailboxes and residential areas to provide consistency of service across the municipality

. Complete removal of re occurring nuisance receptacles to greatly reduce the volume of waste being collected and discourage illegal dumping

. Standardizing waste receptacles with smaller opening sizes to reduce the ability to insert household waste into the receptacle.

. Temporary removal of waste receptacles in problem areas to increase public awareness surrounding the issue

A vote was taken, only Sally Martyn was opposed, the Motion was Carried.

PW 44-16 Tender Award, Contract CE-014-16 Supply and Placement of Road Granular - Moved by Dan McNeil and Seconded by Sally Martyn that JOHNSTON BROS LTD. be awarded contract CE-014-16 for the Supply and Placement of Road Granular on Roberts Line, Line, Brouwers Line as per Report PW 44-16. The Motion was Carried.

PW 45-16 Utility Road Cuts & Restoration - Moved by Dan McNeil and Seconded by Dennis Crevits that Council of the Corporation of the Municipality of Central Elgin direct staff to report back to council with a construction specification for Utility Road Cuts and Restoration for Council's endorsement as per Report PW 45-16.

Background - Report PW 45-16

The 2016 Hot Mix Paving Program scheduled for the end of July this year will look after placing the top coat of asphalt on Eastwood Subdivision. With this in mind, there have been inquiries over the last couple of years from Eastwood residents about future servicing of larger lots in the area that could be severed. This servicing would involve cutting into the new top coat of asphalt.

It is inevitable that the newly paved roads in 2016 will be cut for a utility repair or servicing of one of these possible severances. Staff believes now is a good time to prepare a new document for standardizing how these road cuts are completed and restored to ensure the roadway asphalt lives out Its full life expectancy.

A number of other Municipality' s have specifications for road cuts that refer to backfill material, pavement materials, compaction and traffic control, staff believes the Municipality of Central Elgin would benefit from the same.

The Motion was Carried.

PW 46-16 Belmont Arena Ammonia Room Renovation - Tender Award - Moved by Harold Winkworth and Seconded by Dan McNeil that the Council of the Corporation of the Municipality of Central Elgin not award the contract for the Belmont Arena Ammonia Room Renovation and include this project with the Belmont Arena Siding replacement in 2017, and further that the budget for this project to reserved until 2017 as per Report PW 46-16. With no discussion, the Motion was Carried.

PW 47-16 Port Stanley Waste Water Plant - Envision Certification - Moved by Sally Martyn and Seconded by Dennis Crevits that the Council of the Corporation of the Municipality of Central Elgin support the planning, design and construction of the Port Stanley Waste Water Treatment project under the guidelines of Envision, and that staff be authorized to seek certification of the project by the Institute of Sustainable Infrastructure for compliance with Envision. and further that Council supports participation with Harvard Graduate School of Design to feature the project as a case study as per Report PW 47-16.

Lloyd Perrin explained the "Envision" process to Council - Background from report. The Envision process was developed by the Institute for Sustainable Infrastructure (ISI) and the Harvard Graduate School of Design's ( GSD) Zofnass Program for Sustainable Infrastructure in 2012.

Envision was developed with an understanding that to meet the Infrastructure deficit created by ageing infrastructure and limited funding it is necessary to Improve the physical infrastructure across the life cycle of a project and across all aspects of sustainability.

Envision is applicable to all types of civil infrastructure projects including but not necessarily limited to roads, bridges, waste water treatment plants and parks.

The Envision program tends to be an outcome based evaluation process rather than needing to obtain certain deliverables similar to programs such as LEEDS for buildings and structures. The Envision framework centers around five key categories that guide sustainable infrastructure planning, design and construction. The five key components focus on improved Quality of Life, Leadership, Resource Allocation, Natural World, and Climate and Risk. Considering these five components focuses designers and owners to provide for a more holistic approach to sustainability for municipal infrastructure.

This approach to construction and replacement of infrastructure has been utilized in the United States for the past 2 to 3 years and it is just starting to be considered in Canada. Staff see a tangible benefit from undertaking projects with the Envision program and subsequent certification in mind. It will result in, potential cost savings in the short and long term as well as improvements from quality of life, and natural environment perspective. The cost to complete the project and seek certification is approximately $15,000. The Motion was Carried.

PW 48-16 Old Lynhurst Class Environmental Assessment - Moved by Stephen Carr and Seconded by Harold Winkworth that the Council of the Corporation of the Municipality of Central Elgin receives report PW 48-16 as information, and that Council accept the draft report entitled "Old Lynhurst Road Improvement Municipal Class Environmental Assessment, Master Plan Project File Report" authored by AECOM and dated June 2016.

Harold Winkworth commented that he has had numerous questions asking "When will this start, When are they going to start digging", etc. so it is very important to me that this information get out to the public. David Marr said that no actual work will be done until next year. The Motion was Carried.

PW 49-16 Port Stanley Pumping Station 52 - Architectural Design - Moved by Stephen Carr and Seconded by Sally Martyn that the Council of the Corporation of the Municipality of Central Elgin accept the proposed building design for Sewage Pumping Station 52 as appended to report PW 49-16 and that Council supports orienting the building in a north south direction to having the Tourist Information Office facing Bridge Street.

Lloyd Perrin made a presentation of the building site plans, the initial concept to the design and features of the newest version of the proposed building, explaining the benefits and problems that come with the East - West and North - South orientations. Discussion followed on the orientations of the building, the design of the building and the materials, that will be used to make it have the right appearance for the Port Stanley Community. Interest in the addition to the initial concept of a Tourist office and washrooms, gave Council more motivation to support this project. Costs to construct the building were not available because the final design was yet to confirmed. The Motion was Carried.

PW 50-16 Belmont Arena Domestic Hot Water and Hydronic Heating Project - Moved by Dennis Crevits and Seconded by Stephen Carr that the Council of the Corporation of the Municipality of Central Elgin award the contract for the replacement of the Domestic Hot Water and Hydronic Heating Project at the Belmont Arena to Black and MacDonald for a total cost of $24,869.00 exclusive of HST as per Report PW 50-16. With no discussion, the Motion was Carried.

Director of Financial Services/Treasurer

Director of Fire Rescue Services/Fire Chief

By-laws- Moved by Stephen Carr and Seconded by Sally Martyn that by-laws 1904, 2034, 2035, 2036, 2037, 2038, 2039, 2040, 2041, 2042 be taken collectively. No discussion followed, the Motions were read 1st, 2nd, and 3rd time and passed collectively.

By-law 1904 Dell Municipal Drain - Branch "G" - THIRD READING

By-law 2034 Confirmatory By-law

By-law 2035 ZBA - Marot, 43901 Fruit Ridge Line

By-law 2036 ZBA - Sanderson Group, 588 & 592 George Street

By-law 2037 ZBA - Ferguson, 43850 Ferguson Line

By-law 2038 ZBA - Ferguson, 43933 Truman Line

By-law 2039 ZBA - Ferguson, 10461 Dalewood Road

By-law 2040 ZBA - Ferguson, 44282 Talbot Line

By-law 2041 Amending Agreement - Prespa Construction Ltd, Edith Cavell Boulevard

By-law 2042 Being a By-law to Execute an Agreement with Johnston Bros. (Bothwell) Ltd. respecting Apply & Placement of Road Granular

Public Notice

1. Notice of Proposed By-law to Close and Sell Part of Upper Spring Street - Will be held at 1:00 PM, July 18th, 2016.

Resolutions

New Business - Lloyd Perrin commented that Transport Canada awarded the remediation contract and work should start on July 11th, 2016. Both sides of the Harbour will be worked upon concurrently from Monday to Thursday, with Friday a clean up day, to accommodate the busy time of the year in Port Stanley. Access to Little Beach, pedestrian traffic, and parking issues in the areas affected were also discussed, with restricted access, restricted parking, and detours to still give people access options during the six week construction project.

Mr. Leitch reminded Council of the two nights this week of the public information sessions that are scheduled in Belmont and Port Stanley for the Proposed Amendment to Elgin County Woodlands Conservation.

Unfinished Business

Closed Session - Council went into Closed Session at 8:35 PM

CS1 Labour Relations or Employee Negotiations (s.239(2)(d)) - Director of Fire Rescue Services/Fire Chief

CS2 Personal Information about an Identifiable Individual (s.239(2)(b)) - ERTH Corporation

CS3 A Proposed or Pending Acquisition or Disposition of Land (s.239(2)(c)) and/or Solicitor-Client Privilege (s.239(2)(f)) - Upper Spring Street

CS4 Labour Relations or Employee Negotiations (s.239(2)(d)) - Corporate Services

Adjournment


Last Updated: Tuesday, 28 June 2016 17:58:54 PM EST

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