The Corporation of the Municipality of Central Elgin
Regular Meeting Of Council On Monday, April 9th, 2018
Moment of Silence
Mayor Marr began tonight's meeting by offering, on behalf of the Municipality, condolences
to the families and friends of the Humboldt Broncos junior hockey team in Saskatchewan
where fifteen people died from a collision between a bus carrying the Broncos and
a semi-trailer. A Moment of Silence was also held.
Roll Call - All present.
Disclosure of Pecuniary Interest and the General Nature Thereof
Dennis Crevits had interest in By-law 2248 ZBA - Crevits, 5760 Stone Church Road
Adoption of Minutes
Minutes of the Regular Meeting of Council dated March 12, 2018 were adopted.
1. Elgin St. Thomas Food Charter
Heather Derks, Ontario Federation of Agriculture, Member Services Rep., Oxford-Elgin
and Elizabeth Ailles, Registered Dietitian, Central Community Health Centre were
in attendance to seek endorsement of the Food Charter.
Highlights to Heather Derks presentation and written presentation to Council are
The Food For All committee is a group of dedicated community members with the goal
of improving the health and well-being of Elgin-St. Thomas residents. Since February
2016, the committee has been investigating efforts and possible solutions to improve
sustainable access and availability of healthy food for Elgin County and the City
of St. Thomas.
The resultant "Elgin-St. Thomas Food System Strategy" has been developed to inform
improvements to support a sustainable, resilient, and healthy food system. Suggested
actions focus on all aspects of a healthy food system, including production, processing,
distribution, access, consumption, and waste.
The Elgin-St. Thomas Food System Strategy is based on principles from the "Elgin-St.
Thomas Food Charter". The Charter describes our vision of a healthy food system
for Elgin County and the City of St. Thomas. The Charter outlines our values and
beliefs about local food and food systems, in order to provide insight and guidance
for decisions among government, businesses, communities, families, and individuals.
We are requesting your endorsement for the Elgin-St. Thomas Food Charter.
Health and Well-Being of Elgin-St. Thomas
In 2015, 14.3% of Elgin-St. Thomas residents were living in low income.
The rising cost of buying groceries in Elgin St. Thomas for a family of 4 went up
2.98% from 2016-2017 verses the rest of Ontario which went down 0.7%.
Inadequate access to a sufficient food supply because of poverty results in poorer
physical and mental health, and more likely to develop chronic diseases which lead
to greater difficulties managing health and higher health costs.
The Agricultural Sector in Elgin-St. Thomas
In Elgin-St. Thomas over 1300 family farms, more than 1,100 are Ontario Federation
of Agriculture members, which constitute 78% of land in Elgin are growing and raising
a diverse range of farm products including corn, soybeans, field vegetables, pigs,
chickens, dairy, beef cows, etc.
A healthy agricultural sector contribution to the local community includes jobs,
ecological goods and services, safe and nutritious food for the regional food system.
Local farmers also require access to transportation, processing, and a distribution
Rationale for a Food Charter and Food System Strategy
Is to improve the health and well-being of residents in Elgin St. Thomas.
Our document highlights key actions among stakeholders from various sectors that
support all aspects of a healthy food system from farm to fork.
Elgin-St. Thomas Food Charter
Affordable, safe, healthy food as an essential building block for physical, mental,
spiritual, social, and emotional wellbeing.
Because we value Health and Wellness, we support ...
- Understanding and awareness of the relationship between our food system and our
environment, health, economy, and community
- Opportunities that strengthen the individual's and community's understanding of
a healthy food system from farm to fork
- Initiatives that develop food literacy and hands-on food skills
Because we value Sustainable Economic Development, we support ...
- A local food system that supports economically sustainable farming, processing,
and distribution of fair and equal food
- Mutually beneficial relationships among all stakeholders in the value chain
- Promoting our region as a food, agricultural, and culinary destination
Because we value Environmental Health, we support ...
- Protecting farmland and freshwater resources for local food production and safe
sources of drinking water
- Producing, processing and distributing foods in a way that reduces waste and conserves
energy and the natural environment
Because we value Culture, we support ...
- Promoting the dignity, joy, and sociability of growing, preparing and eating food
- Celebrating and promoting respect for traditional cultural, and spiritual food diversity
- Connecting our rich agricultural history to our contemporary food practices
Because we value Social Justice, we support ...
- Safe, healthy, and affordable food and water as a basic human right
- Income, housing, food, education, employment, transportation, and environmental
policies that support access to healthy food for all
- Promoting food self-reliance through community food programs to reduce dependence
on emergency food services
The document was intended to be a guidance document when considering policy decisions.
It's a sampling of the best knowledge in the food and health related fields in Elgin
that should be considered by Councils that are making decisions regarding policy
or planning initiatives.
Endorsing the Food Charter is a means to include the values of the Food Charter
into program, planning initiatives and decisions to achieve a healthy food system.
A Council representative is also welcome to attend all Food For All committee meetings.
Mayor Marr commented that after a similar presentation at County Council, it was
decided by County Council at that time to postpone any decision regarding the Food
Charter and to wait for staff to prepare a report regarding the effects of supporting
the Food Charter. He also suggested that Central Elgin follow the same direction
and was open to suggestions.
Fiona Roberts liked the idea of the Food Charter but found that it was missing public
input, and would have liked to be involved from the beginning in order to properly
represent the people of Central Elgin.
When discussions concluded a consensus agreed that this Food Charter endorsement would
be re-examined after a report from County staff was made available.
No Action items on tonight's agenda.
Correspondence (for Council's Information)
A Motion moved by Dennis Crevits and seconded by Fiona Roberts that Correspondence
for Council's Information Items #1 - #6 inclusive be received as information and
filed. The Motion was Carried.
1. Heritage Central Elgin
Copy of minutes from the Heritage Central Elgin meeting dated March 28, 2018.
2. Minister of Seniors Affairs
Correspondence received from Minister of Seniors Affairs seeking nominations for
Senior of the Year.
3. Transport Canada
Copy of correspondence received from Transport Canada respecting Vessel Operation
4. County of Elgin
Notice of Final Approval received from the County of Elgin respecting Plan of Subdivision,
Craigholme Estates Ltd. (34T-06003).
5. Procedural and Public Notice By-law Review Committee
Copy of minutes of the Procedural and Public Notice By-law Review Committee dated
February 26, 2018.
6. County of Elgin - Land Division Committee
Notice of Decision from Elgin County Land Division Committee respecting E103/17
Sloan and E11/18 Goodhue.
Chief Administrative Officer
Director of Physical Services
PW 09-18 East Road Watermain Failure
On March 12th, 2018 a private contractor was tapping services on the existing 300 mm
diameter PVC water main on East Road. This waterline is the main trunk line that
provides water to Port Stanley from the elevated water tower located at the intersection
of East Road and Dexter Line. The contractor had notified the municipality in advance
that they would be undertaking that work so that water operations staff could be
onsite to witness the work. The contractor tapped three services without issue prior
to the fourth being tapped and causing the failure. Staff would note that it is
our opinion that the main failure occurred due to the tension and deflection on
the existing water main. This section of main is along a curve in East Road and it
is believed that there was tension on this main which occurred at the time of its
original installation in 1996. It is believed that the tapping process caused the
main to fail. Staff would note that there is no way that either the contractor or
municipal staff would have known the main was in tension given the localized area
that was excavated did not show any pipe deflection which would result in the main
being in tension.
There has been concerns raised regarding the cost of the remedy for this work and
who would be paying for the repairs etc. Staff would recommend that the cost to
remedy is the responsibility of the municipality and that the municipality should
not be seeking damages from a contractor.
Harold Winkworth had concerns regarding the East Road Watermain Failure and requested
clarification on a number of statements in the Report, and wondered how the municipality
could protect itself from the same type of failure in the future.
Lloyd Perrin commented that the contractor tapped three services on three separate
lengths of PVC water main without issue prior to the fourth being tapped, which
was on another length of PVC water main in a curve of the road. The failure on the
fourth resulted in damage to the PVC water main which split the pipe big enough
for a mans fist to pass through. Excess tension on the water main was found to be
the cause of the failure which had likely occurred during installation, and was
confirmed when the water main was dug up causing the PVC water main to deflect like
a hockey stick. The cost of the East Road Watermain Failure was estimated at approximately
$20,000. It was also indicated later that this type of water main failure due to
excess tension could also happen again on any curved sections of the road.
A Motion moved by Sally Martyn and seconded by Dennis Crevits that the Council of
The Corporation of the Municipality of Central Elgin receive report PW-09-18 East
Road Watermain Failure as information. The Motion was Carried with only Harold Winkworth
PW 11-18 Union Area Sanitary Servicing
Through the adoption of the Municipality of Central Elgin's Official Plan the Community
of Union has been identified as an area for future development.
Section 126.96.36.199d) of the Official Plan speaks to the requirements for new development
to be considered within the Community of Union. This section states:
d) No new development shall be permitted outside of the Built Area, as shown on
Schedule F", until:
- 1. Full municipal piped sanitary and water services are available to service the
area in accordance with the policies set out in Subsection 2. 8. The provision of
sanitary and water services will be determined based upon:
- The completion of a servicing options study;
- The completion of an Environmental Assessment ( EA) as may be required in accordance
with the Municipal Class Environmental Assessment, or as amended; and,
- A financial strategy has been determined to the satisfaction of the Municipality
to address the costs associated with the provision of municipal servicing.
- 2. A sub watershed study has been completed to the satisfaction of the Municipality
in accordance with the policies set out in Subsection 3. 3. 1.
- 3. A traffic study has been completed to the satisfaction of the Municipality.
Staff would note that the municipality has been approached by a property owner that
is working in partnership with Doug Tarry Limited to develop approximately 225 homes
in Union. They are serious and eager to commence the necessary studies to support
the development within the next 12 months.
With respect to servicing, staff would comment as follows:
- 1. Water — Union is currently serviced with municipal water from the Port Stanley
Secondary water supply. This 300 mm diameter main travels along Sunset Road from
East Road north to Bostwick Road and was installed in 2003 when the Ministry of
Environment, Energy and Climate Change ( MOECC) ordered the municipality to take
over a private water system that serviced Oakview Crescent residents. This main
was designed to service the lands currently contemplated for development in the
Official Plan. As a result, there are no concerns with respect to the provision
of municipal water for the proposed development.
- 2. Sanitary Sewer servicing - In 1991 the former Township of Yarmouth commissioned
a servicing options study for Union. This study recommended installation of a gravity
collection system in Union and pumping sewage to either St. Thomas or Port Stanley
to be treated in an already existing treatment facility. Staff would note that when
the Port Stanley waste water treatment plant was recently upgraded the servicing
of Union was contemplated and can be accommodated. Staff would note that there is
a need however to construct one or more sanitary pumping stations in Union to accommodate
future growth and development. Staff would suggest that it is prudent to undertake
an Environmental Assessment ( EA) that would look at siting one or more sanitary
pumping stations to service Union. This EA would be commissioned by the municipality
and the cost would be recovered through future development charges. Staff would
estimate the cost to complete the EA is approximately 150,000 and would take approximately
10 months to complete.
Staff would note that Doug Tarry Limited has offered to undertake the EA at their
cost and engage CJDL Engineering to complete the work. Please see attached correspondence.
Staff have some reservations about proceeding in this manner given that CJDL is
working for Doug Tarry Limited with respect to engineering of the subdivision servicing.
As a result, it may be perceived as a conflict of interest that CJDL is looking
at siting of pumping station( s) that may benefit their client rather than the greater
good of the Union Community.
Staff would recommend that if Council is willing to move forward with undertaking
the EA that will facilitate sanitary servicing to accommodate future development
it should be a project initiated, managed and paid for by the municipality. The
costs to complete the EA would be included in the next Development Charges update
which is due to be completed in 2019. If an individual property owner/developer
wished to participate financially now to complete the EA, then a credit could be
provided to the developer at the time of development and development charges being
Discussions on the further development of Union led to considering an Environmental
Assessment as the best first step approach to moving forward with the Sanitary Sewer
servicing needs for the area. Once the Environmental Assessment is completed, a
Capital of Project Record would be in place to identify where the funding is coming
A Motion moved by Fiona Roberts and seconded by Harold Winkworth that the Council
of The Corporation of the Municipality of Central Elgin receive report PW-11-18
Union Area Sanitary Servicing be received as information. And that Council confirms
that it is willing to move forward with undertaking an Environmental Assessment
for the servicing of the Community of Union with Sanitary Sewer. And further that
the project will be included in the 2018 Waste Water Capital Budget. The Motion
PW 12-18 Roberts Line Slope Failure
On Wednesday March 28, 2018 a slope failure on the south side Roberts Line was discovered
about 500 metres west of Sunset Drive. It appears that an older small diameter culvert
had failed near the outlet which caused the slope failure. The culvert inlets on
the high ground on the north side of the road and drains south to a ravine on the
south side of the road approximately 10 meters below the roadway.
Staff met with Phil Bedell from Bedell Engineering Inc. to review the slope failure
and make recommendations on immediate action. Mr., Bedell has extensive experience
on slope stability and loading on slopes. It was recommended that the slope be monitored
daily to record any further movement, also the eastbound lane was barrelled off
at the shoulder to keep traffic away from the top of slope.
Staff is currently working on design for a new culvert system to convey the water
from the north side of the road to the south. The new culvert will be much improved
over the old one in that it will be designed to reduce the velocity of water which
will help erosion downstream in the ravine.
Detailed design drawings should be completed in the next few weeks at which time
staff can turn its attention to preparing tender documents. If the tender can be
put out in early May for a June closing, it could be expected that construction
takes place in July/ August. Staff will follow up with council once detailed design
is complete with a Capital Project Record and estimated cost.
A Motion moved by Dan McNeil and seconded by Sally Martyn that the Council of The
Corporation of the Municipality of Central Elgin receives Report PW-12-18 Roberts
Line Slope Failure as information. The Motion was Carried.
Director of Financial Services/Treasurer
Director of Fire Rescue Services/Fire Chief
By-law 2248 ZBA - Crevits, 5760 Stone Church Road was taken separately. A Motion
Moved by Harold Winkworth and Seconded by Sally Martyn that By-law 2248 be read
a 1st, and 2nd time. By-law 2248 was read a 3rd time and finally passed.
A Motion Moved by Fiona Roberts and Seconded by Harold Winkworth that By-law 2249,
and 2250 be taken collectively. The Motions were read 1st, 2nd, and 3rd time and
finally passed collectively.
By-law 2248 ZBA - Crevits, 5760 Stone Church Road
By-law 2249 Confirmatory By-law
By-law 2250 Amend Bylaw 2240 - Adjust Final Tax Instalment Due Dates
1. Dates for Summer Meetings
A Motion Moved by Sally Martyn and Seconded by Fiona Roberts that Council approve
the following day time summer meeting dates of 2018 on the fourth Monday of the
month being Monday July 23rd, and Monday August 27th. The Motion was Carried.
Sally Martyn commented that this year Sparta Public School is 50 years old and is
having a reunion on Saturday May 5th from 1 pm to 4 pm.
Karen Harris commented that the Water, Wastewater, and Harbour Budgets will be deferred
with Councils permission, to a special meeting on May 7th at 6:00 pm. Council agreed.
Closed Session - Council went into Closed Session at 8:24 P.M.
CS1 Closed Session Minutes
CS2 Security of Property (s.239(2)(a)) and/or Litigation or Potential Litigation
(s.239(2)(e)) - McAsphalt Industries (verbal report)