The Corporation of the Municipality of Central Elgin
Central Elgin Regular/Planning Meeting Of Council On Monday, January 27th, 2020
Roll Call - Councillor Cook was absent.
Disclosure of Pecuniary Interest and the General Nature Thereof - None Disclosed.
Adoption of Minutes
Minutes of the Regular/Planning Meetings of Council dated Monday, November 25 and
Monday, December 9, 2019 were adopted.
1. Catfish Creek Conservation Authority (CCCA)
Correspondence received from CCCA respecting it's 2020 Budget.
The Catfish Creek Conservation Authority's 2020 Preliminary Draft Budget and General
Levy apportionment is now available. The proposed overall General Levy adjustment
of $29,011.71 represents an increase of $7,854.70 for the Municipality of Central
Elgin. The Municipality of Central Elgin's apportionment is 27.0742% of the total
Municipal General Levy. The Municipality of Central Elgin's total Levy for 2020
is $95,381.82 including the Special Planning Levy.
The Draft Budget and Levy apportionment is being circulated to each municipality
for the 30 day notice period in accordance with the Municipal Levy Regulation made
under the Conservation Authorities Act. Each municipal representative on the CCCA
Board of Directors will be asked to vote on the 2020 Final Budget at the March 2020,
Full Authority meeting.
Councillor Fehr indicated that after researching the CCCA budget that it was confirmed
that those un-mandated programs were in fact subsidizing the mandated programs as
described in previous documents provided by CCCA.
Moved by Councillor Crevits and Seconded by Deputy Mayor Marks that the Council of
the Corporation of the Municipality of Central Elgin approves Central Elgin's apportionment
of the 2020 Catfish Creek Conservation Authority's levy in the amount of $95,381.82
including the Special Planning Levy. Carried.
2. Spring 2020 Dream Lottery in Port Stanley
Correspondence was received from Rita Fieder seeking support for the 2020 Wastell
Dream Home in Kokomo being showcased in Port Stanley for the Spring Dream Lottery
supporting London's hospitals.
As we did back in 2017 with Prespa Homes, we received a confirmation letter (attached)
confirming the municipality is okay with us moving forward.
We are in the process of pulling together the application to AGCO which is to be
submitted before the end of the month and wondered if you could forward a confirmation
The Spring Dream Lottery will launch on Thursday, April 2 and wrap up ticket sales
by Thursday, June 18 (possibly earlier if we sell out prior to the Final Deadline).
We would look at opening the home for Viewing purposes on Friday/Saturday/Sunday
We appreciate your partnership in the past and I know that the past lottery brought
great exposure to Port Stanley and was well received.
Councillor Row began the conversation with a question on the impact that the Spring
2020 Dream Lottery would have on the area. Mr. Leitch replied that in terms of benefits
for the community it provides free publicity about development in Port Stanley
and Central Elgin as it is advertised thought-out the London area. Through this advertising,
people will be come to Port Stanley to view these homes and possibly consider these
homes for purchase which would provide some local economic benefits. Mayor Martyn
said that some people in the community question why we support London Hospitals
with this Lottery. Deputy Mayor Marks said that it's positive for our community
for the Lottery being here twice.
Moved by Councillor Fehr and Seconded by Councillor Roberts that Council has no objections
to the 2020 Spring Lottery featuring a lottery house in the Wastell's Kokomo development
in Port Stanley. Carried.
3. MECP Multi-Stakeholder Engagement Consultations
Email correspondence was received from the Honourable Jeff Yurek, Minister of Environment,
Conservation and Parks inviting participation in MECP Multi-Stakeholder Engagement
Consultations being held on Friday, February 14, 2020 in the London area.
The purpose of these meetings is to engage key stakeholders like municipalities,
conservation authorities, development, agricultural, landowner, and environmental
and conservation organizations to gather input on how to improve efficiencies, consistency,
transparency and oversight of conservation authorities. Municipal involvement in
this initiative is an opportunity for us to draw on your experiences and insights
that are crucial to the development of Conservation Authorities Act amendments and
Moved by Deputy Mayor Marks and Seconded by Councillor Fehr that Council has no objections
to the following members of Council attending the MECP Multi-Stakeholder Engagement
Consultations in the London area scheduled for Friday, February 14, 2020: Mayor
Martyn; Deputy Mayor Marks; Councillor Fehr; Councillor Roberts; and Councillor
Correspondence (for Council's Information)
Moved by Councillor Crevits and Seconded by Deputy Mayor Marks that Correspondence
items #1-5 inclusive be received and filed. #2 and #3 were removed to be endorsed
1. Port Stanley BIA Board of Management
Copy of minutes of the BIA Board of Management meeting dated December 4, 2019.
2. Disaster Recovery Assistance
Copy of correspondence received from the Township of Wainfleet sent to the Honourable
Steve Clark, Minister of Municipal Affairs & Housing seeking support from the Ministry
to activate the Disaster Recovery Assistance of Ontarians program (DRAO).Received
3. Conservation Authorities
Correspondence received from the City of Quinte West respecting funding for "Conservation
Authorities". Received and Endorsed.
4. Heritage Central Elgin
Copy of minutes of Heritage Central Elgin meeting dated Wednesday, January 22, 2020.
5. Port Stanley Harbour Plan
Correspondence received from Terry Campbell providing feedback comments from Port
Stanley Harbour Plan Open House.
Central Elgin Planning Office
1. CEP 03-20 Application to Amend Township of Yarmouth By-law 1998, 116 Coulter Ave
- Paul Westendorp
Background - Through the consultation process, the applicant advised that
they were looking to permit an approximately 96 square metre (1033 square foot)
detached garage with additional dwelling unit on the second floor. A zoning by-law
amendment is required to permit the proposed use and height of an accessory structure
on the subject lands.
Staff have reviewed the application and documentation provided by the applicant
and are satisfied that the application is complete relative to the requirements
of Subsections 34(10.1) and 34(10.2) of the Planning Act, R.S.O., 1990 as amended.
In accordance with Subsection 4.1(d) of By-law 1864, the applicant has been notified
that the application is considered complete.
Moved by Councillor Fehr and Seconded by Deputy Mayor Marks that Report CEP 03-20
be received; And that direction be given by Council to prepare a site-specific draft
amendment to the Zoning By-law to permit a 96 square metre (1033 square foot) detached
garage with additional dwelling unit on the second floor, on lands which may be
legally described as Registered Plan No. 251, South Part of Lot 10 and North Part
of Lot 8, geographic Township of Yarmouth, now Municipality of Central Elgin; And
further that a date for a public meeting be scheduled for Monday February 24th,
2020 at 7:20 p.m. in accordance with Ontario Regulation 545/06 as amended. Carried.
2. CEP 05-20 Application for a Consent No. E01/20 - 1835391 Ontario Inc., 42057 Fruit
Background - Consent application E01/20 has been filed for the purpose of
creating a lot containing a residence surplus to a farm operation.
The subject lands are located on the south east corner of Mellor Road and Fruit
Ridge Line. The lands are described as, Concession 4, Part Lot 1 Municipality of
The applicant is proposing to sever a lot with frontage of 64.1 m on Fruit Ridge
Line, and an area of 8.653.5 m2, containing one dwelling and one detached garage.
The severed lot will be used for rural residential purposes. The applicant is proposing
to retain a lot with frontage of 451.9 m on Fruit Ridge Line and an area of 18.9
ha, containing one barn and one shed. The retained lot will continue to be used
for agricultural purposes.
Moved by Deputy Mayor Marks and Seconded by Councillor Row that Report CEP 05-20
be received as information; And that Council has no objections to consent application
E01/20 - 1835391 Ontario Inc., 42057 Fruit Ridge Line subject to the following recommended
- approval of a zoning by-law amendment to prohibit any new residential dwellings
on the retained lot;
- a copy of the reference plan be provided to the Municipality of Central Elgin;
- and a drainage reassessment be done if necessary at the owners expense.
Chief Administrative Officer
Director of Infrastructure & Community Services
Director of Financial Services/Treasurer
1. DFS 01-20 Adoption of By-law - Procurement of Goods and Services
Background - In February of 2019, By-law 2331, report DFS-04-19 was approved
which made minor amendments to the existing Procurement by-law. A full review and
by-law was accepted by Council in 2017 (by—law 2212, report DFS—34-17) which replaced
the previous by-law, which at the time was twelve years old. Since 2017, a number
of changes in how the municipality conducts business have resulted in a need to
review the existing by-law. It has been determined that a full replacement of the
current by-law is required to adjust for changes to the Canada Free Trade Agreement
(CFTA) and to allow for electronic submission of bids to the municipality. The previous
by—law also included numerous appendices regarding procedural items. Best practices
by other municipalities have been reviewed and added to the proposed by-law.
The contents of the new by—law are rather extensive and have been created to allow
greater flexibility. It removes items which have fallen out of best practice or
are no longer compliant with recent amendments to existing trade agreements.
Moved by Deputy Mayor Marks and Seconded by Councillor Crevits that the Council of
the Municipality of Central Elgin receives Report DFS 01-20 Adoption of By-law -
Procurement of Goods and Services as information. Carried.
2. DFS 02-20 CERFP - 03-20 Dominion of Canada Building
On November 4, 2019 Requests for Proposal (RFP) were issued for the leasing of the
Dominion of Canada building located at 141 Carlow Road in Port Stanley. Multiple
potential tenants were contacted to determine interest level. When the proposal
closed on January 10, 2020 only two (2) submissions were received; one from Greg
Wight (Port Stanley Brewing) and one Melissa Holditch (The Sandwitch). Both proposals
were reviewed by the Senior Management Team according to the requirements of the
RFP with facilitation by Procurement. Neither proposal satisfied the requirements
of the RFP which has caused the RFP to be cancelled.
Moved by Councillor Row and Seconded by Councillor Roberts that the Council of the
Municipality of Central Elgin receives Report DFS 02-20 Dominion of Canada Building
as information. Carried.
Director of Fire Rescue Services/Fire Chief
Director of Asset Management & Development Services
1. AMDS 02-20 December 2019 Monthly Building Report
Permit value for December 2019 $1,653,514.00
Permit value for December 2018 $1,279,000.00
Permit value for year to date (2019) $55,152,723.00
Permit value for previous year (2018) $41,223,336.00
Total permits for present year (2019) to date 403
Total permits for previous year (2018) to date 345
Total New Homes for present year (2019) to date 127
Total New Homes for previous year (2018) to date 89
Moved by Deputy Mayor Marks and Seconded by Councillor Row that Council receive Report
AMDS 02-20 December 2019 Monthly Building Report as information. Carried.
2. AMDS 03-20 Plan of Subdivision 34T-CE1702 - Eagles Ridge Subdivision - Street
Doug Tarry Limited is developing the Eagles Ridge Subdivision which is located south
of Southdale Line and west of the Port Stanley Terminal Rail Line.
As per the municipality's street naming policy, the developer is able to propose
names for streets within the development for Council's consideration and approval.
With respect to the Eagles Ridge Subdivision, the developer is proposing to use
the following street names for the streets internal to the subdivision:
- Falcon’s Nest
- Firefly Lane
- Red Fox Run
- Hawk’s Gate
The naming convention staff do not have a concern with the names as proposed.
Moved by Councillor Roberts and Seconded by Councillor Row that the Council of the
Municipality of Central Elgin receive Report AMDS 03-20 Plan of Subdivision 34T-CE1702
- Eagles Ridge Subdivision - Street Names as information. And that Council approve
the street names as follows: Falcon’s Nest; Firefly Lane; Red Fox Run; Hawk’s Gate.
There was a revision to By-law 2444 - ZBA, Gensens - 494 Lower Spring Street after
the public meeting which Council deemed to be minor was by determined vote. Moved
by Deputy Mayor Marks and seconded by Councillor Fehr: Whereas the public meeting
for by-law 2444 Gensens rezoning took place on January 13th, 2020; And whereas since
this scheduled court meeting a minor change to the draft by-law has occurred; Now
therefore be it resolved that Council approves the minor change and believes that
no further notice or meeting is required. Carried.
Moved by Deputy Mayor Marks and seconded by Councillor Fehr that By-law 2444 be read
a 1st and 2nd time. Carried. Moved by Councillor Fehr and seconded by Deputy Mayor
Marks that By-law 2444 be read a 3rd time and finally passed. Carried.
Moved by Deputy Mayor Marks and seconded by Councillor Crevits that by-laws 2445,
2446, and 2447 be taken collectively. Carried. Moved by Councillor Row and seconded
by Deputy Mayor Marks that by-laws 2445, 2446, and 2447 be read a 1st and 2nd time.
Carried. Moved by Councillor Roberts and seconded by Councillor Crevits that by-laws
2415, 2445, 2446, and 2447 be read a 3rd time and finally passed. Carried.
A Motion moved by Deputy Mayor Marks and seconded by Councillor Roberts that by-law
2448 as amended be read a 1st and 2nd time. Carried. A Motion moved by Deputy Mayor
Marks and seconded by Councillor Roberts that by-law 2448 as amended be read a
3rd time and finally passed. Carried.
1. By-law 2415 - 480 Sunset Drive Drain - THIRD READING
2. By-law 2444 - ZBA, Gensens - 494 Lower Spring Street
3. By-law 2445 - ZBA, Wilson - 6016 Fairview Road
4. By-law 2446 - ZBA, Southern - 42575 Dexter Line
5. By-law 2447 - Confirmatory By-law
6. By-law 2448 - Procurement of Goods & Services
Council wished to advise the public of a public information session about Preparing
for Flooding. Residents of Port Stanley are invited to join KCCA, the Municipality
of Central Elgin and the South West Public Health for a public information session
on how to prepare for the flood season. This information session will be hosted
on Wednesday, January, 29, 2020 from 5:30- 7:00 at the Port Stanley Arena located
at 332 Carlow Rd, Port Stanley.
Closed Session - Council went into Closed Session at 8:39 P.M.
1. CS1 Closed Session Minutes
2. CS2 A Position, Plan, Procedure, Criteria or Instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the Municipality
or Local Board (s.239(2)(k)) - 467 Sunset Drive