The Central Elgin Council meeting of December 14, 2015 opened with a delegation
from the St. Thomas Elgin Family YMCA in which Katie Payler, General Manager, Heidi
Peever Bain, VP Development, Family YMCA of St. Thomas-Elgin and Angela Ralf were
be in attendance to deliver a presentation on the work the YMCA is doing to help
build stronger communities in the St. Thomas and Elgin County region.
The services we provide to community members align with Central Elgin's priorities
of healthy lifestyles and sports and recreation. Through our YMCA Strong Kids financial
assistance program, we ensure that every child, individual and family who wished
to participate in Y programs and services has the opportunity to do so, regardless
of their financial inability to pay.
This June, the Family YMCA of St. Thomas-Elgin received a generous grant of $20,000
from the City of St. Thomas to support our YMCA Strong Kids program locally. In
November, we received confirmation of a matching gift from the Township of Southwold
for $20,000. The purpose of our presentation is to share the impact of the St. Thomas-Elgin
YMCA in our community, and make a formal request for continued support for the Council's
consideration for 2016.
With a current membership of 5,000 Katie Payler noted the Y employs 42 part-time
staff under 25 years of age. They also get a lot of day pass users and from the
local high schools. 36% of their members are on some kind of financial assistance.
They are looking for $2,500 from Central Elgin to help subsidize three families.
Mayor Marr noted the grant assistance is from Green Lane Trust, not Southwold Township,
and said he would have staff give the Y formal Central Elgin grant application to
be considered at budget time.
Correspondence (for Council's Information)
Received collectively as information with the exception of item #8.
1. County Council - Highlights: Copy of Highlights from County Council meeting dated
November 24, 2015: Several delegations came to Council to present their concerns
regarding the Elgin County Shoreline Management Plan. Council voted to defer consideration
of the plan.
Council re-appointed JGM Consulting as Integrity Commissioner (IC) for 2016. The
primary role of the IC is to review and investigate, as an impartial adjudicator,
any complaints with respect to County Council's Code of Conduct.
Council also re-appointed Mr. John Maddox (JGM Consulting) as Closed Meeting Investigator
for the County of Elgin for 2016 with a renewal option for a further one-year term.
The role of the Closed Meeting Investigator is to ensure a municipality or local
board has complied with the 'Closed Meeting' requirements of the Municipal Act in
the event of a complaint.
2. 2016 Great Lakes International Air Show: Correspondence received from Great Lakes
International Air Show advising of 2016 event being scheduled from June 17-19, 2016:
As a registered nonprofit organization, our goal is to raise funds in support of
local charities. Over $150,000 has been donated to local organizations over the
past decade. Our event also serves as an important economic development and tourism
tool, showcasing the area as well as the diverse amenities and services available
at our local airport ... We respectfully ask Council for their continued logistical
and in -kind support of this most worthwhile regional charity event.
Deputy Mayor Martyn said she was not sure which local charities they support, but
Council has said repeatedly they are not in the business of directing taxpayer dollars
to charities. In the past Central Elgin has provided firefighters at no charge,
and last time they paid the firefighters, but if they do this again then they are
giving money to charities. CAO Don Leitch was directed to send the Great Lakes International
Air Show a Central Elgin Special Events form, which the group has not yet filled
out, and the municipality will deal with this issue then, through that format.
3. Ontario Municipal Partnership Fund (OMPF): Correspondence received from the Ministry
of Finance announcing release of the Ontario Municipal Partnership Fund (OMPF) program
allocations for 2016: In 2016, the Province will provide a total of $505 million
in unconditional funding through the OMPF to 388 municipalities across the province.
This funding, combined with the municipal benefit resulting from the provincial
uploads, will total more than $2.3 billion in 2016. This is nearly four times the
level of funding provided in 2004.
As you know, 2016 is the final year of the phase-down of the OMPF program that was
announced in 2012, and was part of our 2008 upload agreement with the Association
of Municipalities of Ontario (AMO) and other municipalities. The redesigned program,
introduced in 2014, supports municipalities with limited property assessment; recognizes
the unique challenges of northern and rural municipalities; and better targets funding
to northern and rural municipalities with more challenging fiscal circumstances.
Also beginning in 2016, the Rural Communities Grant, which continues to support rural
farming communities, will be enhanced to $143 million. This funding increase will
be targeted to municipalities with the highest levels of farm land, in recognition
of their unique challenges.
Central Elgin Director of Finance said the 2016 OMPF funding for Central Elgin will
drop $68,000 from the 2015 level. Mayor Marr said it will continue to drop at least
15% year by year until it is gone altogether.
4. Talbotville WWTP Class EA - Township of Southwold: Township of Southwold - Notice
of Commencement & Public Information Centre #1 respecting Talbotville WWTP Class
5. Bill 135 - Energy Statute Law Amendment Act: Correspondence received from Bob
Chiarelli, minister, Ministry of Energy, respecting Bill 135, the Energy Statute
Law Amendment Act.
6. Healthy Communities Partnership: Copy of minutes from Healthy Communities Partnership
meeting dated November 18, 2015.
7. Central Elgin Growing Together: Copy of minutes from Central Elgin Growing Together
Committee meeting dated November 26, 2015: Mayor Marr said he was happy to see they
were continuing to bring the Growing Together awards together with the Volunteer
Service awards into one awards presentation.
8. Ontario Trails Act: Copy of resolution received from Township of Montague indicating
their support for Bill 100 - Ontario Trails Act: Deputy Mayor Martyn wanted council
to endorse this resolution and Mayor Marr thought it should be sent to the conservation
authorities. As no one was clear on exactly what Bill 100 says it was decided to
defer this until staff could bring back a report on what is contained in Bill 100.
9. Central Elgin Fire Rescue: Correspondence received from Fire Chief Don Crocker
advising of his retirement date in May 2016: In correspondence dated November 23,
2015, Central Elgin Fire Chief Don Crocker informed Mayor David Marr of his intention
to retire on May 31,2016 after serving 17 years with the Municipality of Central
Elgin. Mayor Marr said they accepted this letter with regret and now council will
have to decide on a procedure to find Chief Crocker's replacement. He noted the
Master Fire Plan should be completed before Crocker retires.
10. Port Stanley BIA Board of Management: Copy of minutes from the Port Stanley
BIA Board of Management meetings dated November 4th and November 18, 2015.
Disclosure of Pecuniary Interest and the General Nature Thereof: Councillor Crevits
declared a conflict with reports PW95-15 & PW 96-15.
CAO 76-15: Property Standards Committee Appointment: In August 2014, Council passed
By-law 1768, A By -law for Prescribing Standards for the Maintenance and Occupancy
of Property within the Municipality of Central Elgin. This by-law was the first
property standards by -law for the amalgamated municipality replacing by-laws from
the former Village of Port Stanley and the former Township of Yarmouth. The By-law
is enforced by the Chief Building Official and the Building Inspector in a capacity
as Property Standards Officers. Property owners or tenants may appeal an order issued
by a Property Standards Officer to the Property Standards Committee which conducts
a hearing into the appeal. By-law 1768 provides that the Committee "shall have all
the powers and functions of the officer and may confirm the order to demolish or
repair or may modify or quash it or may extend the time for complying with the order
provided that, in the opinion of the Committee, the general intent and purpose of
the by -law and of the official plan are maintained."
Council decided to start off this committee with members of council only and perhaps
add members of the public at a later time. Dennis Crevits was appointed for a one-year
term, Stephen Carr appointed to a two-year term, and Harold Winkworth appointed
to a three-year term. Fiona Roberts volunteered to be a back up or alternate member
for the committee.
CAO 78-15: September, October & November 2015 Monthly Building Reports: Permit values
are down but the number of permits and the number of new home starts are up.
CAO 79-15: Closed Meeting Investigator & Integrity Commissioner: Council agreed
to appoint John Maddox (JGM Consulting) as Central Elgin's Closed Meetings Investigator
and Integrity Commission for another 1 year term commencing January 1, 2016 with
and additional 1 year term subject to the mutual agreement of both parties.
PW 89-15: DWQMS Water Infrastructure Review: Received and approved by council.
PW 95-15: Erie Heights Subdivision Phase 2: Received as information.
PW 96-15: Sunset Bluffs Subdivision, Servicing Easement: Received as information.
DFS 12-15: 2016 Insurance RFP Recommendation: Council accepted the proposal submitted
by BFL Canada Risk and Insurance Services Inc. for the Municipality's 2016 Insurance
Program at a price of $185,015.00, plus applicable taxes. This is $24,943.00 less
than last year's cost for the same insurance.
- Taken and passed collectively
- By-law 1953: Confirmatory By-law
- By-law 1954: Being a By-law to Establish Certain Lands as Part of a Public Highway
known as Edith Cavell Boulevard
- By-law 1955: Being a By-law to Assume Ownership of Phase 2 Works in the Erie Heights
- By-law 1956: Being a By-law to Authorize the Mayor and Clerk to Execute an Undertaking
for the Acceptance and Transfer of Part Lot 1, Concession 2, Geographic Township
of Yarmouth, Municipality of Central Elgin, County of Elgin
- By-law 1957: Being a By-law to Authorize the Execution of a Collective Agreement
with CUPE Local 35.3
Resolutions: There are now two new motions regarding 10194 Turner Road, which
is property adjacent to CN rail lands, over questions about meeting the Ministry
of the Environment sound and vibration level requirements for new home construction.
The application is to be heard on Friday, December 18, 2016.
Port Stanley waste water treatment: Lloyd Perrin said the Environmental Assessment
(EA) for this includes pumping station 51 (on Carlow Road across from the public
school) regarding condition and capacity. Pumping station 52 by the train station
has issues with the concrete retaining walls along the west side of Kettle Creek,
repairs for which are estimated in excess of $1 million. Constructing a new pumping
station south of that location which would have an increased capacity built into
it (for west harbour development, etc) and would include public washrooms would
cost about $2 million. Both options will be included in the next public EA meeting.
Dominion of Canada (DOC) Building: Mayor Marr said he'd received and inquiry
from John Morrow of Heritage Port as to what is council's intention with regards
to the DOC building? They want to designate it as a heritage building. Councillor
McNeil, who is also on Heritage Port, said that designating the building as heritage
does not prevent it from being demolished. He also said that as part of the infrastructure
in the harbour divestiture deal, the building cannot be demolished until 2030 (20
years from the 2010 date when Central Elgin received the harbour).
Buildings are designated either for architectural, cultural or heritage reasons
and it has nothing to do with the age of the building. There are quite a few of
these poured concrete buildings around, according to McNeil, that have been re-purposed.
Councillor Winkworth was confused and unclear as to what constituted architectural,
cultural or heritage reasons for designation and what it was about the DOC that
might qualify it for designation. Staff is to bring back a report to council on
what constitutes architectural, cultural or heritage reasons for designation for
council's discussion and decision on the future of the DOC.
1. Public Garbage Can Policy
- CS1 Security of Property (s.239(2)(a)) - Port Stanley Harbour
- CS2 Security of Property (s.239(2)(a)) - 115 William Street
- CS3 Closed Session Minutes
- CS4 A Proposed of Pending Acquisition or Disposition of Land (s.239)(2)(c))
- CS5 Labour Relations or Employee Negotiations (s.239(2)(d)) - Financial Services