Public Meeting Drains Monday, August 22, 2016 @ 12:00 p.m.
Call to Order
Dell Municipal Drain "Branch G"
Meeting to reconsider price - Section 59 of Drainage Act
A meeting with the Council of the Municipality of Central Elgin took place today
to discuss the contractor bid price for the Dell Drain Branch "G" Petition.
The low bid submitted for the drain construction was 140% above the Engineer's Estimated
THE FOLLOWING IS A DETAILED COMPARISON OF CONSTRUCTION COSTS FOR THE ABOVE NOTED
SPRIET & ASSOCIATES TOTAL ESTIMATED DRAIN COST: $71,975.00
(LESS ENGINEERING FEES, ALLOWANCES & CONTINGENCIES): - $20,875.00
SPRIET & ASSOCIATES ESTIMATED CONSTRUCTION COST: $51,100.00 + HST
THE MUNICIPALITY OF CENTRAL ELGIN ADVERTISED TENDER CE-016-16 DELL MUNICIPAL DRAIN
BRANCH 'G' IN August 2016
TWO BIDS WERE RECEIVED AS FOLLOWS:
MURRAY MILLS EXCAVATING TENDER SUBMISSION PRICE: $108,060.00 + HST
VAN GORP DRAINAGE TENDER SUBMISSION PRICE: $71,374.70 + HST
THE LOW TENDER BID SUBMITTED BY VANGORP DRAINAGE IS: $20,274.70 (40%) ABOVE THE
ENGINEER'S ESTIMATED CONSTRUCTION COST.
As per Section 59 of the Ontario Drainage Act, a meeting to consider the price is
required when the construction tender price exceeds 133% of the Engineer's Estimated
Two Taxpayers - Landowners spoke about the cost of this project, and were concerned
about the cost of the project being that they will be sharing the cost. They suggested
a simple alternative such as a pond or a deeper ditch to keep costs down. They also
questioned if there was spending limit, and a reason why costs have gone up so much.
The taxpayers of the Municipality will not be happy about the 140% increase, and
as a taxpayer I am not happy about this.
Lloyd Perrin replied that the Municipality followed the Municipal Drainage Act which
is a Public Process that has number of Public Meetings. It is not a easy as digging
a ditch down the road, as a result the Drainage Engineer came up with a solution
of a pipe outlet, and that went through public meetings with the landowners, a meeting
at Council to consider, a drainage tribunal. This meeting is not to rehash the project,
or find an alternative, but, for anyone that has a concern about the cost of the
drain being 140% of the engineer's estimate. And the Municipality is paying 51%
of cost of the Project.
David Marr commented that Council will make the decision on whether the bids were
justified, and if not, re-tender the project at another time. We have to solve the
drainage issue, and one of the reasons for the increase in costs, is the amount
of time that has passed, from when the project was first estimated to today. Council
will have to make the decision on this whether we are happy with it or not.
Ryan Desutter, Senior Engineering Technologist & Drainage Superintendent stated
that the increased costs were due to increased materials costs and current market
The decision would come up later today during the Regular Council Meeting.
Zoning By-law Amendments
1. 12:20 p.m. - 6239 Stone Church Road
Notice of Public Meeting - Zoning Amendment - Bacon_Thwaites - 6239 Stone Church
The applicant is currently selling the subject lands and has found that the current
commercial zoning is hindering potential buyers ability to get financing for residential
use. The applicant is proposing to rezone the subject lands from the current commercial
zone to residential. - No member of the Public spoke at Council on this Zoning Amendment.
2. 12:30 p.m. - 43789 Southdale Line
Notice of Public Meeting - Zoning Amendment - Young - 43789 Southdale Line
The applicant is proposing to rezone the retained lands from a severance of a surplus
farm dwelling (Land Division Committee Application E39/16), to prevent a new dwelling
from being built, in accordance with the Municipality's policies for surplus farm
dwelling severances. The applicant is also seeking to recognize the location of
the existing dwelling on the severed parcel. - No member of the Public spoke at
Council on this Zoning Amendment.
3. 12:40 p.m. - 45415 Fruit Ridge Line
Notice of Public Meeting - Zoning Amendment - Laing - 45415 Fruit Ridge Line
The applicant was granted approval in 2007 to construct a bunkhouse as sleeping
accommodation for seasonal farm labour. The bunkhouse is not serviced and has no
kitchen facilities and is not considered a dwelling unit as defined by the by-law.
The applicants daughter has returned to the farm and is providing the additional
labour needed by the applicant to operate the farm. The applicant is now proposing
to convert the bunkhouse into a dwelling through an addition to add sanitary and
kitchen facilities. - No member of the Public spoke at Council on this Zoning Amendment.
Public Meeting Building Fees Monday, August 22, 2016 @ 12:50 p.m.
Call to Order
1. Proposed By-law to Impose and Change Building Application and Permit Fees
David Marr commented that when Council had the Original Public Meeting on Building
Application and Permit Fees, we did review it, we listened to suggestions, and made
some changes. - No member of the Public spoke at Council on this Proposed By-law
to Impose and Change Building Application and Permit Fees.