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by Doug Harvey
After Much Debate A Compromise Was Established
Sam Gustason Employee 10 years

Central Elgin Regular Meeting Of Council On Monday, May 24th, 2016.

Call

Disclosure of Pecuniary Interest and the General Nature Thereof - None

Adoption of Minutes

Adoption of Minutes from the Regular Meeting of Council dated May 9th, 2016. - The Minutes from this Meeting was Adopted.

Employee Recognition Photos

1. Non Union and Unionized Employees

10 Years - Glenn Golem and Sam Gustavson
20 Years - Ron Hall
30 Years - Mike Harkness

2. Volunteer Firefighters

10 Years - Bradley Drake
15 Years - Kenneth Ball, Brent Crocker, Gary Houghton, Verlin Lanning Jr., Joe Ward
20 Years - Bruce Graham, Stacey Willand, Steve Willand
35 Years - Al Hurst
40 Years - Gordon Farquhar

Delegations

Correspondence (Action)

1. 2016 Great Lakes International Air Show - Special Occasion Permits Correspondence received from 2016 Great Lakes International Air Show respecting three (3) Special Occasion Permits for the Event. - The Motion is that the Municipality has no objections to the Special Occasion Permits Applications put forward by the 2016 Great Lakes International Air Show was put forward by Harold Winkworth and seconded by Dennis Crevits. No discussion followed, and the Motion was Carried.

Correspondence (for Council's Information) - The Motion that Correspondence for Council's Information Items #1 - #10 inclusive be received as information and filed was put forward by Sally Martyn and seconded by Harold Winkworth. Discussions followed on items:

6. - Sally Martyn said that she would like Council to Support the Saving the Girl Next Door Act because it would help many women. Fiona Roberts seconded.

1. - Harold Winkworth said that he would like Council to support Regulating Fuel Prices because of gouging fuel price increases. Fiona Roberts seconded.

8. - Fiona Roberts said that she disappointed that Scotiabank in Belmont was closing, and asked if there was anything Council could do to change their minds. David Marr said that he will attend the Scotiabank Public Meeting in Belmont to give Council's feelings on the branch closure, and to discuss any options that might be available. He also said that this has happened before in Port Stanley, when amalgamation happened, the Bank of Commerce ended up closing because Central Elgin went with the Bank of Montreal. David Marr encouraged other Councillor's to go to this meeting to show disappointment that the branch was closing, and to ask for any other option that might be available.

Harold Winkworth asked about any news of actions that the County may have put forward regarding assistance to Fort McMurray that was brought up at the last Council Meeting. David Marr said that the County donated $3,000 to the Fort McMurray Relief Fund.

The Motion on the table was revised to read that The Motion that Correspondence for Council's Information Items #1 - #10, excluding #1 and #6, be received as information, the vote followed, and the Motion was Carried.

The Motion to Endorse Bill 158 - Saving the Girl Next Door Act requested by Council that was put forward by Sally Martyn and seconded by Fiona Roberts, was voted upon, and the Motion was Carried.

The Motion to Endorse the Regulating Fuel Prices Correspondence requested by Council that was put forward by Harold Winkworth and seconded by Fiona Roberts, was voted upon with Dennis Crevits opposed, and the Motion was Carried.

1. Regulating Fuel Prices Correspondence received from the City of Timmins requesting the Government of Ontario to regulate fuel prices.

2. Lyme Disease Copy of correspondence sent from Niagara Region to The Honourable Dr. Jane Philpotts, Health Canada and The Honourable Dr. Eric Hoskins, Ministry of Health and Long Term Care respecting Lyme Disease.

3. Bill 180, Workers Day of Mourning Act Correspondence received from the Town of Tillsonburg respecting Bill 180, Workers Day of Mourning Act.

4. BIA Board of Management Copy of minutes from BIA Board of Management meeting dated Wednesday, April 20th, 2016.

5. ERTH Corporation - AGM Notice of ERTH Annual General Meeting on Thursday, June 23rd, 2016 at Elmhurst Inn, Ingersoll

6. Bill 158 Correspondence received from The Municipality of Marmora and Lake and the Township of Champlain indicating support for Bill 158 - Saving the Girl Next Door Act.

7. Fort McMurray Wildfires Correspondence received from the Township of Killaloe-Hagarty-Richards seeking municipalities to donate to Fort McMurray wildfires.

8. Scotiabank - Belmont Correspondence received from Scotiabank advising that Scotiabank in Belmont will be moving services to St. Thomas effective January 2017.

9. Elgin County Conference Series Correspondence received Elgin County advising of Elgin County Conference Series - "Selling Elgin" - Wednesday, June 8th at Kettle Creek Golf Club, Port Stanley.

10. City of St. Thomas - Proposed Zoning By-law Amendment Notice of an Application and Public Meeting for a Proposed Zoning By-law Amendment - All of the City - Road Widenings and Placing existing properties and structures to be in compliance with the by-law

Reports

Chief Administrative Officer

CAO 32-16 BIA Board of Management - Vacancy - The Motion was put forward by Dennis Crevits and seconded by Fiona Roberts that The Council of the Corporation of the Municipality of Central Elgin approve the appointment of Deb Kussmann to fill the vacancy on the Port Stanley BIA Board of Management effective immediately. No discussion followed, Council voted, and the Motion was Carried.

CAO 33-16 March and April 2016 Monthly Building Reports - The Motion was put forward by Harold Winkworth and seconded by Stephen Carr that Council receive CAO 33-16 March and April 2016 Monthly Building Reports as information. No discussion followed, Council voted, and the Motion was Carried.

CAO 34-16 ERTH Corporation Director Appointment - The Motion was put forward by Dan McNeil and seconded by Stephen Carr that Council authorize staff to proceed with advertising for a person to serve as a director of ERTH Corporation, representing the Municipality of Central Elgin as a shareholder, for a four year term and that Council require applicants to be eligible for appointment under the Business Corporations Act and eligible to be an elector in the Municipality of Central Elgin.

David Marr asked Donald Leitch how many members on there were elected verses being appointed. Donald Leitch said that five directors were elected, two are former Council members, and one is the Chief Administrative Officer of the Municipality. Sally Martyn said that last year discussion's were ongoing regarding the need to have more real business people rather than having elected Council members. Council voted, and the Motion was Carried.

CAO 36-16 Steering Committee, Fire Station No. 1 Development - The Motion was put forward by Fiona Roberts and seconded by Sally Martyn that it is recommended that Council pass a resolution to appoint Councillor Stephen Carr and Councillor Dennis Crevits to a Steering Committee to make recommendations to Council respecting the planning and development of a new fire station to be located at 4980 Sunset Road.

Sally Martyn mentioned that at a PSVA meeting, she was asked if the PSVA could have any say on the plans or any input on the construction, because after all the new fire hall was going to be located on the main entrance to Port Stanley and should be something attractive.

Dan McNeil mentioned that the times of meetings will be posted on the calendar and that the meetings will be open to the public, but unless the Chair allows them, there is no Public Input at those meetings, and the plans should be available there to view.

David Marr who was also at the PSVA meeting, told them that the Council also realizes that the new Fire Hall will be located on the main entrance to Port Stanley, and would not be putting up just any Block building, and would make sure it looks proper, but at the same time would not be the Taj Mahal. Council voted, and the Motion was Carried.

Director of Physical Services

PW 31-16 Supply & Apply Surface Treatment - The Motion was put forward by Stephen Carr and seconded by Dan McNeil that the Council of the Municipality agree to participate in the County of Elgin' s Micro Surfacing and Surface Treatment Tender, Contract No. 6250 -16 and that the Municipality of Central Elgin enter into an agreement with Duncor Enterprises Inc. of Barrie, to supply and apply surface treatment as per the terms and conditions of the County of Elgin' s Contract at the price of $ 2.55 per cubic meter for single surface treatment and $ 2.73 for Type 3 Microsurfacing.

Stephen Carr asked Lloyd Perrin what was Micro Surfacing. Lloyd Perrin went on to explain what it was, and that an example could be found on Southdale Line East of Centennial to Yarmouth Centre where a test strip of three different products was put down. One was regular surface treatment, two was fibre re-enforced surface treatment, and three was Micro Surfacing surface treatment. Council voted, and the Motion was Carried.

PW 32-16 Beach Cleaner Purchase - The Motion was put forward by Stephen Carr and seconded by Harold Winkworth that Council of the Municipality of Central Elgin authorize the purchase of a BeachTech 2800 Beach cleaning machine to Kassbohrer All Terrain Vehicles Inc, in the amount of $62,000 USD.

Lloyd Perrin said that what we have now is a Beach Rake, and the new one is a Beach Cleaner. The difference is that the Beach Cleaner digs down ten inches, and sifts out unwanted materials, the size of a nickel and larger, that the Rake alone does not clean out of the sand on the beach.

Sally Martyn asked if the purchase was included in the budget. Lloyd Perrin said it was in the budget, but because of the fluctuating currency rates it could be over, unless action to make the purchase tomorrow was taken that we would be within our budget. Council voted, and the Motion was Carried.

PW 33-16 Heat Exchanger Belmont Arena - The Motion was put forward by Dan McNeil and seconded by Fiona Roberts that Council of the Municipality of Central Elgin award the contract for the replacement of the Shell and Tube Heat Exchanger at the Belmont Arena to Black and MacDonald for a total cost of $9,300 exclusive of HST. No discussion followed, Council voted, and the Motion was Carried.

PW 34-16 Roof Top Heating Units - Belmont Arena - The Motion was put forward by Sally Martyn and seconded by Stephen Carr that Council of the Municipality of Central Elgin award the contract for the replacement of the Roof Top Heating units at the Belmont Arena to Pro-Tech Mechanical. And further that Council approve the replacement of 3 Roof Top units at a total cost of $23,210.00 exclusive of HST. No discussion followed, Council voted, and the Motion was Carried.

PW 35-16 Butt-Free Beach Campaign - The Motion was put forward by Fiona Roberts and seconded by Dan McNeil Council of the Municipality of Central Elgin give permission to Elgin St Thomas Public Health ESTPH) and the students of Central Elgin Collegiate Institute (CECI) Environmental club to initiate a beach cleanup day. No discussion followed, Council voted, and the Motion was Carried.

PW 36-16 Port Stanley Waste Water Project - Procurement Process - The Motion was put forward by Stephen Carr and seconded by Harold Winkworth that Council of the Municipality of Central Elgin accept report PW-36-16 and authorize staff to alter the municipality's procedures typically used for the Port Stanley Waste Water Project as outlined in said report.

David Marr said that staff did a great job to help meet the deadlines on getting the $2,000,000 grant funding for the project, Council voted, and the Motion was Carried.

Director of Financial Services/Treasurer

DFS 04-16 Resident Director Replacement - Kettle Creek Villa - The Motion was put forward by Dennis Crevits and seconded by Fiona Roberts that the Council of the Corporation of the Municipality of Central Elgin receives report DFS O4-16 as information; and further that Council accept the appointment of Willa McDiarmid as Resident Director for the Kettle Creek Villa Board of Directors. No discussion followed, Council voted, and the Motion was Carried.

Director of Fire Rescue Services/Fire Chief

FS 05-16 Monthly Alarm Activities Report - The Motion was put forward by Dan McNeil and seconded by Stephen Carr that the Council of the Corporation of the Municipality of Central Elgin receive the FS 05-16 Monthly Alarm Activities Report as information. No discussion followed, Council voted, and the Motion was Carried.

By-laws - The Motion that by-law 2024, 2025, 2026, 2027, 2028 be taken collectively was put forward by Harold Winkworth and seconded by Sally Martyn. No discussion followed, the Motions were read 1st, 2nd, and 3rd time and passed collectively.

By-law 2024 ZBA - 6008 Yarmouth Centre Road

By-law 2025 Confirmatory By-law

By-law 2026 Supply & Apply Surface Treatment

By-law 2027 Being a By-law to Establish a Pay Schedule for Employees covered by the Job Evaluation Scale

By-law 2028 Being a By-law to Execute a Development Agreement with Robin Ridge Estates Ltd. - Phase 4 Plan of Subdivision 34T-04002

By-law 2029 Building Permit By-law - Donald Leitch started the discussion talking about a chart of information from the 2014 BMI study that was given to Councillor's at the beginning of the meeting. He said that the information gives an example of the Building Permit costs of a typical 167 square meters house, using the proposed By-law guidelines yearly from now to 2018.

David Marr talked about the study that was done to help the Municipality become Revenue Neutral on the Building Permits. He said that in 2014 the Southwest Average was $1,824 and that Central Elgin's was $1,220 for the same size of house. In the recommendations there are two options, the cost per square foot, or the minimum fee, the difference in the beginning of the phase in is not much, but as time goes on the increment costs get bigger. He also said that if Council does not pass the By-law as is, that they would have to start the whole process all over again, and that the Builders would be charged the old Building Permit costs.

Dennis Crevits talked about the Builders extra costs associated with the Radon gas compliance together with the increases in Building Permit Fees could affect the purchase price enough to cause Home Buyers to go elsewhere. David Marr said that he has seen the costs associated with the Radon gas costing a lot more than $1,000. The Building Inspector stated that the costs for some housing could be as low as $100, but did not say that it was the norm for this area. Discussion continued on the total costs, the increments costs, and the amount of time between the increments for some time, then another point was brought up concerning a permit for a garage and how the proposed costs would still not cover the actual costs. The Building Inspector answered that if the costs are too high for the little construction jobs, people will just built something without getting a Building Permit, so the best way to deal with that is to subsidize the little jobs.

After much debate a compromise was established to amend the proposed By-law. The Motion was put forward by Stephen Carr and seconded by Dennis Crevits that By-law 2029 be amended to change the phase in period to January 1st, 2020 for new residential dwellings, and further that said amendment include construction costs indexed commencing 2018, and that staff be given direction to give notice of the amended By-law, and that the amended By-law will come forward for Council's consideration at a future meeting. A vote was taken, Sally Martyn and Harold Winkworth were opposed, but the Motion was Carried.

By-law 1913 Removal of "H" Holding Symbol - Robin Ridge - The Motion was put forward by Sally Martyn and seconded by Harold Winkworth that By-law 1913 be read a 1st and 2nd time. Council voted, and the Motion was Carried. The Motion was put forward by Stephen Carr and seconded by Dan McNeil that By-law 1913 be read a 3rd time and finally passed. Council voted, and the Motion was Carried.

Public Notice

Resolutions

New Business - Fiona Roberts brought up the meeting of the Central Elgin Growing Together Committee where a proposal to join the Volunteer boards together was made. David Marr said that a Report would have to be brought forward for Council to deal with it. Lloyd Perrin brought up a notice for people on Dexter Line, for water pressure issues that will come up when the water tower on Nova Scotia Line shuts down for recoating. Lloyd Perrin also spoke of an update on the remediation project on the Harbour lands. If all goes well that remediation should be complete by the first or second week of October.

Unfinished Business

1. Public Garbage Can Policy

Closed Session - Council went into Closed Session at 8:52 PM

CS1 Labour Relations or Employee Negotiations (s.239(2)(d)) and/or Personal Matters about an Identifiable Individual (s.239(2)(b)) - Central Elgin Fire Rescue

CS2 Security of Property (s.239(2)(a)) - Port Stanley Harbour

CS3 Security of Property (s.239(2)(a)) - Dominion of Canada Building

CS4 Security of Property (s.239(2)(a)) - Elgin County Administration Building

Adjournment


Last Updated: Thursday, 26 May 2016 01:19:35 AM EST

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